About this role
KEY ACCOUNTABILITIES • Vendor and Freelancer Onboarding: Facilitate the setup of external vendors and freelance partners in the agency's systems, ensuring compliance with internal policies and legal requirements (e.g., contracts, tax forms). • Invoice Verification and Processing: Review and process vendor and freelancer invoices, confirming accuracy against contracts, POs, and allocated project details before submitting for payment. • Payment Scheduling and Execution: Manage payment workflows and preparing all POs, POCs, SVs and SVCs , ensuring timely and accurate disbursement to vendors and freelancers in line with agreed terms and agency cash flow policies. • Issue Resolution and Communication: Act as the main point of contact for payment inquiries, resolving disputes or discrepancies with vendors and freelancers promptly and professionally. • Record Maintenance and Reporting: Maintain accurate records of vendor agreements, payments, and outstanding balances, providing regular reports to support financial planning and audits. • Freelance Data and Global Tracking: Keep accurate and timely records of all FLE requests and extensions PEOPLE & CULTURE • You're becoming confident in your role and craft, delivering great work while learning from senior colleagues. You take feedback onboard and help those who are newer than you.
THOSE WHO SUCCEED • …Are eager to hone their craft. They're dependable, pay attention to the little details and seek feedback to push themselves forwards EXPERIENCE WE THINK YOU'LL NEED • 2–3 years of industry experience within a professional discipline. • Strong foundation in delivering best practices and collaborating with senior team members. • Bachelor's degree or equivalent practical exposure. COMMITMENT TO POLICY • Apply HR, Finance and IT policies, seeking guidance and clarity as required. • Follow Health and Safety policies and report challenges as required.