About this role
SENIOR ASSOCIATE, ACCOUNTING & ADMIN H/F Permanent contract Luxembourg Full time Who are we ? DO Recruitment Advisors is an award-winning boutique recruitment firm based in Luxembourg, connecting talented professionals with leading financial services and corporate clients. We take a personalised approach to understand you and your ambitions, offering tailored guidance, exclusive opportunities, and long-term career support in environments where you can grow and thrive. We are committed to protecting your privacy and keeping your personal data confidential. Before submitting your application, please take a moment to review our Privacy Policy. We use the Marvin platform to receive applications. Your data is processed only by us and they act solely as a technical provider and do not access or use your data for their own purpose. DO Recruitment Advisors est un cabinet spécialisé de renom, basé au Luxembourg, mettant en relation des professionnels talentueux avec des entreprises de premier plan, principalement dans les services financiers et, plus largement, dans d'autres secteurs d'activité. Nous adoptons une approche personnalisée afin de comprendre votre profil et vos ambitions, en vous proposant un accompagnement sur mesure, des opportunités exclusives et un soutien de carrière à long terme dans des environnements où vous pouvez évoluer et vous épanouir. Nous nous engageons à protéger votre vie privée et à garantir la confidentialité de vos données personnelles. Avant de soumettre votre candidature, nous vous invitons à prendre un moment pour consulter notre Politique de confidentialité. Nous utilisons la plateforme Marvin pour recevoir les candidatures. Vos données sont traitées uniquement par nos soins. Marvin agit uniquement en tant que prestataire technique et n'accède pas à vos données ni ne les utilise à ses propres fins. Job description We are recruiting for a large private equity company a Senior Accounting & Admin Associate to assist in the financial and governance requirements of Luxembourg holding companies and Luxembourg Funds, whilst also taking a supporting role in deal execution. Key Responsibilities Luxembourg Holding Company Governance • Support Directors and Managers of the Accounting & Administration team in managing the Funds/SPV lifecycle in Luxembourg. • Learn and ensure compliance with Luxembourg holding and fund structure governance requirements from a finance, legal and tax perspective, including: o Organising and attending regular board and shareholder meetings in Luxembourg. o Drafting, executing and filing board minutes at registered offices, ensuring all documentary approvals remain compliant (notices, agendas, papers, proxies and signatures). • Monitor regulatory developments in Luxembourg and work with internal Finance/Tax teams and external advisers to assess and mitigate risks. • Manage timely submission of compliance filings, including direct/indirect tax returns and Central Bank reporting. • Perform bookkeeping and prepare periodic reporting. • Organise, supervise and review annual accounts. • Support the management of audit processes at Fund and SPV level. • Ensure Luxembourg holding companies and Funds remain compliant, including transfer pricing studies, audit planning and accounting consolidation procedures. Transaction-Related Duties • Understand fund flows, deal documents and financing instruments used across Luxembourg structures. • Assist international Finance teams in creating and managing waterfall mechanisms and fund flow schedules for liquidity events (capital calls, distributions, exits and refinancings). • Coordinate cash flows required to fund new deals and portfolio M&A transactions. • Coordinate with external advisers to execute documentation and corporate approvals related to transactions. • Provide corporate governance support to shareholders, directors and stakeholders, including: o Dividend declarations o Share issuances, transfers and registers o Changes of directors o Incorporation or dissolution of companies o Debt/equity instrument issuances or redemptions • Execute board member responsibilities in accordance with lawful and ethical standards. Other Duties • Monitor external adviser relationships and ensure costs remain efficient. • Build strong working relationships with management and finance teams across portfolio companies. Profile sought • Strong analytical skills and interest in the private equity industry. • Up to five years of relevant experience in a similar role. • Knowledge of Luxembourg legislation and regulatory framework. • Experience in private equity, fund administration or AIFM environments is an advantage. • Good understanding of Luxembourg accounting, tax, financial and legal matters. • Master's degree in Economics & Finance or qualified accountant. • Strong problem-solving and organisational skills. • Ability to manage multiple priorities and work under pressure. • Excellent interpersonal, verbal and written communication skills. • Excellent command of English; additional European languages are a plus. • Collaborative and adaptable team player eager to learn in a dynamic environment.