About this role
SENIOR DOMICILIARY AND CORPORATE OFFICER 1. PLACE INTO THE ORGANISATION Department Central Administration Supervisor Head of Domiciliation Supervised function N/A - may provide functional guidance to less experienced team members Function group 2. PURPOSE AND SCOPE OF THE ROLE Scope Manages the corporate and domiciliation administration of a dedicated portfolio of funds and companies, with autonomy and escalation to the Head of Domiciliation where required. Corporate Administration and Domiciliation Services • Manage correspondence, corporate files, registers, statutory records and originals. • Organise Board and general meetings, including notices, packs, attendance support, minutes and circular resolutions. • Monitor deadlines, signatures, filings, publications and open points. Audit Support and Stakeholder Interaction • Act as contact point for auditors on legal and corporate documentation. • Coordinate audit-related signatures and documentation. • Liaise with clients, governing bodies, Fund Accounting, TA, Compliance, Legal, auditors, notaries and service providers. Extraordinary Corporate Events • Prepare/review documents for capital changes, liquidations, registered office transfers, amendments and governing body changes. • Coordinate with notaries, administrations, authorities, auditors and clients. • Ensure proper filing/publication with RCSL and/or RESA where required. Senior Contribution and Quality Control • Review quality, consistency and completeness of key corporate documents where appropriate. • Support less experienced colleagues and contribute to procedures, templates and filing practices. Additional activities and responsibilities may be assigned to the holder of the position. 3. PROFILE Education & Qualifications • Bachelor's degree in law, business administration, finance or equivalent experience. Experience • Minimum 5 years in corporate, domiciliation, fund administration or legal/corporate services. 4. REQUIRED SKILLS FOR THE ROLE Technical Skills • Good knowledge of Luxembourg fund and corporate services, corporate governance and RCSL/RESA requirements. • Ability to draft and review minutes, circular resolutions, notices and correspondence. • Proficient use of Microsoft Office and document management tools. Behavioral Skills • Organisation, prioritisation, rigor and attention to detail. • Autonomy, proactivity, ownership of files and solution-driven communication. • Ability to anticipate risks, deadlines and operational constraints. Language Skills Fluency in French and English. Any additional language is an asset. Last update : 01/06/2026