About this role
Job Offer: HR & Company Secretary Administrative Officer NEAM S.A. (Nord Est Asset Management S.A.) is a Luxembourg management company, representing Italian Cooperative Credit Banks. It is the management company of NEF, a UCITS Umbrella Fund with 19 sub-funds. We are looking for a professional who will manage HR activities under the supervision of the Head of HR and handle Company Secretary and administrative tasks for the organisation. Key Responsibilities Human Resources • Manage and maintain employee records and HR databases with accuracy and confidentiality • Oversee onboarding and offboarding procedures, including preparation of employment contracts, welcome processes, and exit interviews • Support payroll processing and benefits administration in coordination with the Finance Department • Ensure compliance with labor laws, internal policies, and HR best practices, by maintaining up to date documentation and drafting policies and procedures. • Serve as the main point of contact for HR related queries including those from the Parent Company, providing guidance and support to staff • Assist in recruitment activities, including job posting, interview scheduling, and candidate communication • Contribute to internal communication and employee engagement initiatives Company Secretary & Administrative Responsibilities • Provide administrative support to all departments (e.g., uploading documents on company platforms) • Manage calendars, schedule meetings, conference calls, appointments, and business lunches • Coordinate logistics for staff travel • Liaise with internal teams and external service providers • Translate documents • Organise company events and support corporate hospitality • Welcome visitors and manage front desk activities • Handle incoming and outgoing mail and correspondence • Oversee office and facility management • Manage office supplies and ensure smooth daily operations Skills Required • Bachelor's degree or Diploma • Excellent written and verbal communication skills in Italian and English; French proficiency is a plus • Strong command of standard IT & office tools (Word, Excel, PowerPoint, Outlook) and familiarity with electronic signature platforms (DocuSign, EUSign) • High attention to detail and strong problem solving abilities • Excellent organisational and planning skills • Ability to work independently, multitask, and manage priorities in a dynamic environment