About this role
Description: Join this medical department to deal with administrative tasks! Our client, a European institution, is looking for an Administrative Assistant for the Medical Services who speaks English fluently, a good command of French is preferred. This temporary contract starts as soon as possible. Accountabilities: Check travellers lists and flag staff who travelled without medical travel clearance where required. Support the correct filing of medical records. • Manage OHS (and subject to capacity for Benefits Administration) data archiving and retention: Obtain and store records for pre-employment assessment Retrieve physical records from OHS' on-premises archive Run data retention checks Assess and clean up physical records inventory • Receive and direct walk-in visitors to OHPs and OHNs • Transition out the scheduling of appointments to self-managed model using MS Bookings provided as central platform • Monitor the OHS mailbox and ensure every email is routed on within a reasonable time, typically 24h. Qualifications: • At least 3 years of relevant professional experience. Experience of working in occupational health, handling confidential information, including familiarity with GDPR, would be an advantage. • Ability to self-organise • Experience in optimising process flows and – or AI would be a plus. • Ability to maintain confidentiality is mandatory. • Detail oriented, ensuring accuracy of data reports. • Familiarity with Excel in order to track archiving progress • Excellent knowledge of written and spoken English, preferably with a good command of French. Ensures accountability : Holds self and others accountable to meet commitments Collaborates : Builds partnerships and works collaboratively with others to meet shared objectives. Cultivates innovation: Creates new and better ways for the organisation to be successful. Drives results: Consistently achieving results, even under tough circumstances. Instils trust: Gaining the confidence and trust of others through honesty, integrity, and authenticity. Résumé Offre: Temporaire Secteur d'activité: Banking Localisation: LUXEMBOURG Spécialité: Banking and Insurance Salaire: According to profile Réf. : 1450376 Date limite: 18 Jun 2026