About this role
IndustryRecruitment / Staffing / B2B Services
Work ArrangementFully Remote
Job TypeFull-time
Work Schedule40 hours per week. Monday to Friday 9 to 5pm EST.
About PearlPearl works with the top 1% of candidates from around the world and connects them with the best startups in the US and EU. Our clients have raised over $5B in aggregate and are backed by companies like OpenAI, a16z, and Founders Fund. They’re looking for the sharpest, hungriest candidates who they can consistently promote and work with over many years. Candidates we’ve hired have been flown out to the US and EU to work with their clients, and even promoted to roles that match folks onshore in the US.
Hear why we exist, what we believe in, and who we’re building for: Watch here
Why Work with Us?At Pearl, we’re not just another recruiting firm—we connect you with exceptional opportunities to work alongside visionary US and EU founders. Our focus is on placing you in roles where you can grow, make an impact, and build a long-term career. We believe in creating environments where your potential is recognized, your voice matters, and your success is tied to meaningful work—not short-term perks. Joining Pearl means stepping into opportunities that challenge you, support you, and set you up for lasting success.
Role OverviewThis is not a traditional EA role. You will be the operating system behind Pearl’s founder and CEO — managing his time, inbox, relationships, and travel while simultaneously building AI-powered workflows that automate and scale the way he works. We are looking for someone who is equal parts sharp executor and curious builder.
The ideal candidate is operationally rigorous, comfortable giving a founder direct pushback when needed, and genuinely excited about implementing AI into real workflows — not just using ChatGPT to draft emails, but building agents, automating decision trees, and measuring the time saved. You will work cross-functionally with Pearl’s sales, marketing, recruitment, and account management teams, and you’ll be the connective tissue between the founder and everyone he works with.
Key Responsibilities
Calendar & Schedule Management
Own founders calendar end-to-end: scheduling, rescheduling, conflict resolution, and protecting focus timeManage color-coded calendar system across meeting types Prep and send a Start-of-Day (SOD) brief every morning with schedule, priorities, and context for each meetingBuild pre-meeting briefs for investor and sales calls
Inbox Management & Communications
Triage founder’s inbox in real time using a label and classification system — knowing what to act on, what to draft, what to delegate, and what to surface urgentlyDraft investor follow-ups, warm intros, partnership comms, and internal handoffsRoute inbound inquiries to the right team: sales leads to Sales, candidate referrals to Recruitment, partnership requests to BD
AI Implementation & Workflow Automation
Identify tasks in the daily EA workflow that can be partially or fully automated using AI tools and agentsBuild and maintain AI-powered workflows: automated meeting note extraction, action item capture, follow-up scheduling, CRM updatesExplore and implement AI agents for calendar management, inbox classification, research, and recurring operational tasks
Relationships, Travel & Cross-Functional Coordination
Maintain and update founder's investor and VC database: contact records, meeting outcomes, follow-up cadences, relationship stagesManage all travel logistics: flights, hotels, ground transportation, itineraries, and day-of adjustmentsCoordinate event logistics: guest lists, outreach, RSVP tracking, day-of support, post-event follow-upWork cross-functionally with Pearl’s Growth, Sales, Matching, Recruitment, Account Management, and Finance teamsHandle personal admin as needed (restaurant bookings, errands, subscriptions)
Requirements
Must-Haves (Required)
Experience in an executive assistant, operations, or chief-of-staff role supporting a founder or C-level executiveProven ability to manage a high-volume calendar, inbox, and travel across time zones with zero dropped ballsHands-on experience with AI tools in a work context — not just using ChatGPT casually, but actively applying AI to automate or accelerate real tasks (drafting, research, meeting notes, workflow automation)Strong English communication (written and verbal) Extreme ownership: you treat this role like it’s your company, not just your jobAbility to work Eastern Time hours and respond to urgent requests outside standard hours when needed
Nice-to-Haves (Preferred)
Experience building AI agents or automated workflows using tools like Zapier, Make.com, n8n, or custom GPTsBackground working with startups, venture capital, or high-growth companiesFamiliarity with CRM tools (HubSpot), project management tools (Notion, Asana), and scheduling tools (Calendly)Prior experience managing investor relations, VC databases, or fundraising support
Success in This Role Looks LikeThe Founder’s day runs smoothly with no missed follow-ups or overlooked priorities.Meetings are well-prepared, with the Founder briefed in advance.The investor and partner database is consistently accurate and up-to-date.Introductions, outreach, and personal arrangements are handled seamlessly with minimal Founder intervention.
Benefits
BenefitsFully remoteUnlimited PTOAnnual team retreatDirect exposure to US startup founders backed by a16z, OpenAI, and Founders FundWork with a team that’s building the world’s best recruitment engine