About this role
Job Objective: Supervise the Facilities Management & Office Services teams, including the day-to-day operations of the company’s offices and facilities. Support the company’s overall real estate strategy based on its current and future needs. Essential Job Responsibilities:
• Oversee the day-to-day operations of all real estate and facilities, including general maintenance and building operations and coordinate with the Office Services, Facilities Management and other 3rd party teams. • Identify and implement best practices, policies, procedures, and training for facilities and office services teams. Determine expectations for assessing property management needs, safety issues, security, and related matters. • Create and direct plans to maintain and enhance physical facilities. • Assist in preparing facilities budgets, including capital expenditures, maintenance, and general and administrative costs of operations for all properties and staff, including 5-year plans and forecasts. • Lead efforts to identify cost-saving opportunities and drive effective facility operations. • Travel regularly to field locations to conduct on-site assessments of facilities, building systems, maintenance conditions, safety practices, and operational needs. Personally evaluate property conditions, verify reported issues, review incidents, and recommend corrective actions and capital improvements. • Ensure compliance with internal, local and federal guidelines and safety standards. • Manage capital projects, including budget review, negotiations with vendors, review and approve payables and ensure successful completion. • Provide strong leadership to ensure that all facility management and maintenance tasks are completed correctly, on time, and aligned with company needs. • Communicate regularly with Senior Management, Legal, Human Resources & Real Estate to share ideas and check the progress of objectives. • Actively participate in business meetings to suggest ideas that could save company resources, create value and provide recommendations to solve problems in the workplace. • Provide technical oversight for the facilities function to ensure completion of all projects and tasks. Demonstrate the ability to manage multiple priorities simultaneously. • Instill a culture of excellent customer service that surpasses client expectations and increases company value. • Assemble relevant data and present to management and stakeholders as needed. • Develop facilities team goals and objectives that align with the overall organizational strategy. • Manage performance and supervise personnel to achieve goals; plan, direct, and organize workloads; train, motivate, monitor, and evaluate staff; and review progress and implement changes as needed. Working knowledge of FM Systems software is a plus. • Set objectives for direct reports on service performance and metrics for success. • Ensure building operations comply with all local zoning laws and regulations. • Create functional strategies and specific objectives for the facilities team, including developing budgets, policies, and procedures to support company objectives. • Work constructively with department heads on space planning and all facility needs, ensuring customer satisfaction. • Prepare and manage plans for the allocation and utilization of space, occupy reports, furniture installation and allocation, security access and parking management and recommend changes or improvements as needed. • Develop, compile and manage facility operations and maintenance policies, procedures, and work instructions. • Serve as a liaison to the property owner and/or landlords and subtenants. • Maintain strong business relationships with vendors & service providers. • Manage multiple ongoing projects; select vendors and contractors; review and approve invoices within the company’s delegation of authority.
Other Job Responsibilities:
• Demonstrate commitment to company core values — Integrity, Ownership, Urgency, Alignment, and Innovation — in all daily responsibilities and interactions. • Actively support and contribute to the company’s mission and vision through reliable, high-quality work • Other duties as assigned by management.
Qualifications:
• Seven (7) + years of experience in Facilities/Office/Project Management and at least two (2) + years of management experience leading a facilities team. • Ability to establish and maintain effective working relationships with employees, supervisors, other departments, officials, vendors and the public. • Ability to complete multiple, diverse tasks of differing priorities without close supervision. • Valid Driver’s License and driving record acceptable for company insurance purposes. • Solid financial acumen, including budgeting, planning, analytical thinking, and problem solving. • Strong technology literacy, including advanced knowledge of Microsoft Office (Excel, Word, PowerPoint, Outlook) and other systems relevant to facilities management in the oil and gas industry. • Excellent communication skills (both written and oral), interpersonal skills, critical decision-making abilities, and cross networking abilities. • Strong leadership skills, including goal setting, motivating employees, and measuring results. • Strong commercial skills, including planning, organizing, time management, contract negotiation, and awareness of business trends and industry developments. • Strong understanding of preventative and predictive maintenance with the ability to document and manage PM tasks and track changes. • Ability to handle sensitive information confidentially and manage multiple initiatives simultaneously. • Ability to understand company business objectives and develop and implement action plans accordingly. • Ability to influence and collaborate internally and externally at all organizational levels. • Effective in project management, implementation and follow through. • Excellent customer service; good interpersonal/problem solving skills. • Completes all required work timely and accurately. • Complies with all company safety and policy requirements.
Education Requirements, Certifications, Licenses, and Registrations:
• Bachelor’s Degree or equivalent combination of education and experience in facilities management, business, or a related discipline. • Proficient with Microsoft Office products and other relevant facilities technology platforms. • Knowledge of or experience in the Oil and Gas industry is a plus.