About this role
This job will be accepting job applications until the position is filled. Hourly: $24.05 - $24.05 Department: Clerk of Council, General Government Division: Records Management FLSA: Non-Exempt Job Description: This is a Part-Time position, approximately 15 hours per week.
This role will prepare, scan and index records within the electronic document management system.
Examples of Duties:
• Assists in the daily operations of the City’s electronic document management system by preparing documents for digitization, scanning, indexing, and completing quality control review of digitized documents. • Assists with indexing of microfilmed records collections, identifying collections for conversion to digital formats, and completing quality control review of converted documents. • Maintains records and files in compliance with established procedures and processes, including but not limited to published reports and studies, ordinances, resolutions, contracts, agreements, leases, and maps. • Searches and retrieves information from files, microfilm, computer records, databases, and document management systems in response to specific requests. • Processes historical records collections. • Releases information and documents in accordance with the Freedom of Information Act, in house or public reference requests, and other applicable laws and procedures. • Assists with the accession, retrieval and disposition of municipal records as stipulated by official records retention schedules. • Performs other duties as assigned.
Basic Qualifications:
• Associate degree (AA/AS) or equivalent or equivalent combination of education and experience. • Valid driver’s license. • Basic computer skills and the capacity to understand intermediate and advanced computer skills with minimal training. • Ability to accurately index and maintain records and files. • Strong attention to detail. • Ability to work in and foster a team environment. • Able to determine best practices to be used in scanning documents to meet quality standard. • Must be able to lift boxes up to 25 pounds.
Preferred Qualifications:
• Familiarity with records digitization and electronic document management systems. • Experience using and supporting numerous types of digital imaging equipment, including flatbed and production scanners. • Familiarity with the Public Records Act and other local, state, and federal laws relating to the maintenance, retention, and release of a wide variety of records and information. • Familiarity with the organization and functions of city government.
The City of Charleston is firmly committed to Equal Employment Opportunity ( EEOC) as a fundamental policy to be implemented and observed in our daily operation. Our full EEOC statement can be found on our website: www.charleston-sc.gov [charleston-sc.gov]