About this role
We are seeking an experienced Personal Assistant with exceptional organisational and client service skills to support our high‑performing Industrial team based in Melbourne’s north‑west. Working from our Essendon Fields office, you will play a key role in ensuring the smooth and efficient operation of a dynamic, fast‑paced team.
In this role, you will provide dedicated executive support to the National Directors and senior team members, assisting them across a range of strategic, operational, and client‑focused activities.
Key Responsibilities
Preparing, formatting, and coordinating client presentations, submissions, and pitch documentsDeveloping internal and external reports across multiple formatsManaging core administrative tasks, including invoicing, expenses, and travel arrangementsCoordinating client and team meetings, events, and key functionsManaging day‑to‑day client interactions and ensuring exceptional service at every touchpointOverseeing busy calendars, monitoring inboxes, and actioning or prioritising tasks on behalf of senior leadersMaintaining accurate and up‑to‑date records within the internal client database This position offers strong potential for growth and suits an administration professional who is passionate about supporting senior leaders and contributing to a high‑performing commercial environment. A proactive mindset, eagerness to learn the operations of the Industrial team, and commitment to delivering outstanding support will be essential.
You will bring:
Strong adaptability and the ability to learn new systems and processes quicklyExcellent attention to detail and exceptional organisational skillsIntermediate to advanced MS Office capability with fast, accurate typingThe ability to manage competing priorities, stakeholders, and deadlines confidentlyA polished, client‑focused communication stylePrevious administrative experience within real estate or professional services (preferred) We foster an environment in which everyone at Colliers feels respected and comfortable bringing their authentic selves to do their best work. It’s our people who set us apart and we actively recruit people who represent the diversity of the communities in which we operate. We take great pride in doing what’s right and operating in ways that benefit the business, our people, our clients, our communities, and the environment.
Experts join experts, and we welcome you to join us as we lead the industry into the future.
Please be advised that applications will only be accepted directly rather than via recruitment agencies.
Apply now, or for further information not covered in the job advertisement, please contact Recruitment Manager, Geraldine Libatique-Sullivan, on 03 9612 8801 for a confidential discussion.