About this role
Job Description:
• Role title: Administration Officer
• Role type: Maximum term, full-time (maternity leave cover until April)
• Role grade: Administration Officer Level 2, (Year 1-2)
• Department and location: Health Information Services, St Vincent’s Hospital, Darlinghurst
• Salary: $69,272.27- $71,570.21 + super +salary packaging
Welcome to St Vincent’s Hospital Sydney Join a team built on a proud legacy of world-class care, true compassion, and deep community roots.
Founded by the Sisters of Charity and powered today by St Vincent’s Health Australia, the Sisters' legacy of compassionate service is our living heartbeat. As Sydney’s premier and iconic inner-city public hospital, we serve the entire population, providing world-class care to all people, including the most vulnerable in our community. Across our renowned precinct, we feature cutting-edge programs and surgery infrastructure, fostering clinical excellence and professional growth.
Located in the vibrant heart of Darlinghurst, we are positioned just minutes from Kings Cross station, with direct, high-frequency bus connections from the east, and seamless links from Gadigal and Museum stations right to our doorstep.
Read on to explore this exciting role and the fantastic perks waiting for you here
About the role
• Keep medical records accurate and up to date – prepare, scan, file and quality-check patient records within the Scanned Medical Record (SMR) system.
• Support medical transcription – assist clinicians and external stakeholders with the iMedX Transcription system and related applications.
• Manage patient correspondence – ensure letters and medical information are processed accurately and sent promptly to the correct GP, clinic or healthcare provider.
• Handle sensitive information with care – maintain confidentiality and accuracy when working with patient and medical records.
• Work as part of a collaborative team – liaise with clinicians, Social Work and multidisciplinary teams to locate, track and retrieve medical records while providing flexible administrative support.
About you
• Previous clerical or administrative experience, ideally within a healthcare setting
• Strong attention to detail with the ability to work flexibly and accurately
• Excellent communication skills, including professional phone manners and customer service focus
• Proven ability to manage competing priorities and work efficiently in a fast-paced environment
• Experience scanning medical records, with data entry or record processing skills highly regarded
What we can offer you
• Exceptional Rewards: Competitive pay and not-for-profit salary packaging to maximise your income
• Seamless NSW Health Mobility: Smooth transfer of your qualifying service and leave entitlements
• World-Class: Be part of a renowned precinct alongside the Garvan & Victor Chang institutes
• Excellence: Premier heart/lung transplant program, advanced robotics, & pioneering HIV/AIDS initiatives
• Cutting-Edge Oncology: Deliver advanced cancer care and trials at the renowned Kinghorn Cancer Centre
• Community: Support vital programs for First Nations, homelessness, mental health, & drug and alcohol care
• Professional Advancement: Accelerate your career with study leave and Curran Foundation scholarships
• Health & Wellbeing: Fitness Passport, discounted private health, & cultural recognitions and celebrations
Sponsorship / work rights for Australia Please note, visa sponsorship is not available for this position. For this role you must be an Australian or New Zealand citizen or have an Australia visa that grants you the work rights necessary for the role.
Equal opportunity
We celebrate diversity & inclusion and are committed to equal employment opportunity for everyone.
How to apply The closing date for applications is 04 September 2026 Please submit your resume and a brief cover letter highlighting how your interest, skills, and experience align with each of the things listed in the About You section of this job advert. Shortlisting for this position will commence immediately. We encourage you to apply promptly as the advertisement may close early should a suitable applicant be sourced. Respectfully, this role is not open to recruitment agencies.
Reconciliation Action Plan: At St Vincent's we acknowledge the importance of creating a work environment that is welcoming, safe, equitable and inclusive for Aboriginal and/or Torres Strait Islander Employees. As part of our Commitment to Reconciliation and Closing the Gap in employment related outcomes, we encourage applications from Aboriginal and Torres Strait Islander Peoples.
For further information, visit https://www.svha.org.au/about-us/reconciliation or get in contact at indigenouscareers@svha.org.au View Reconciliation Action Plan
Code of Conduct: View Code of Conduct