About this role
Key Responsibilities
• Receive, register, log, and distribute incoming and outgoing documents (drawings, specifications, contracts, transmittals, RFIs, submittals, correspondence) using a document management system (e.g., Aconex, ProjectWise, SharePoint, EDMS). • Maintain accurate version control and revision history, ensuring only the latest approved documents are in circulation and superseded versions are clearly marked and archived. • Establish and maintain a logical filing structure and naming conventions for both electronic and hard-copy documents. • Track document status, approvals, and review cycles, and follow up with relevant parties to ensure deadlines are met. • Prepare and issue transmittals, and maintain registers and logs (drawing registers, submittal logs, correspondence logs). • Ensure documents comply with project, client, and regulatory requirements, including required formats, templates, and approval workflows. • Manage access permissions and confidentiality, ensuring sensitive information is protected and shared only with authorized personnel. • Support audits by retrieving documentation and demonstrating traceability and compliance. • Assist project teams, contractors, and consultants with document retrieval and queries. • Archive completed project documentation and prepare handover/as-built documentation at project close-out. • Generate periodic reports on document status, outstanding items, and overdue actions
At Surbana Jurong, we put talent, hard work, teamwork and a fun workplace together to approach problems and solve them creatively and collaboratively. Join us in making a positive impact on the world!