About this role
[What the role is] Assistant Manager [What you will be working on] Student Overseas Trips · Oversee and provide lead-roles to the planning and managing of Global Studies Overseas Trips and be Trip Liaison (Students) for some trips · Be a Business-partner to School/Dept for Student Overseas Trips · New Student system implementation and maintenance for Student Overseas Trip module · Support the procurement for overseas trips using government procurement methods · Manage Opportunity Fund (OF) budget and approvals for Schools and Departments · Work with internal and external stakeholders for trip reporting, annual budgeting, and projections · Work with Travel Agents to improve trip quality, standard & safety · Maintain student trip database for reporting and audits · Deliver training and assistance to trip leaders Procurement/ Finance · Budget planning and reporting for the department · Manage and control the procurement of goods and services · Work closely with IR Team Members, TP Corporate Procurement and Finance Teams to ensure compliance with TP Corporate Procurement & Finance processes Support for Events · Build up internal capabilities for managing events from the financial/funding aspects · Advise project teams on timeline, procurement and execution: financial project management; scope platform requirements and specifications; bid evaluation; platform setup if any, design, registration, risks management, financial reporting
[What we are looking for]
• At least 3 to 5 years of experience in project management, administrative work, student trip planning and government procurement process
• Self-motivated with good communication and strong interpersonal skills to network effectively with internal and external stakeholders to influence win-win results
• Able to work independently to problem solve with positive initiative and resourcefulness
• Oversee tendering, evaluation and budgeting processes to ensure compliance with policies and guidelines
• Evaluate the interest, alignment and influence of key stakeholders
• Excellent team player, well organised, detailed and innovative to deliver results under pressure and tight timelines
• Good IT proficiency: able to use MS Office and other applications for collaboration, data gathering, data presentation, accounting, analytics and automation
• Able to travel overseas for business and student trips when necessary
• Advocator of life-long learning for self-development and skills upgrading
• Possess Global Mindset