About this role
[What the role is] This is a 2-year contract for an Senior Executive, Admin position in the School of Business & Accountancy. [What you will be working on] 1. Managing Administration of CET FQ & SC
• Manage FQ and SC planning and scheduling, and coordination of trainers and venues
• Manage trainers’ access to various systems and platforms (e.g. POLITEmall, STEP etc.)
• Manage the collation of FQ and SC learning materials, documents, reports and records (e.g. Module Description, Teaching Plan, Module Review Report etc.)
• Track and tabulate training hours for completed CET SC
• Handle administrative enquiries from adult learners, trainers, and enterprise clients in a professional and timely manner
2. Managing & Supporting Operations
• Support trainers on the necessary system and operation set up (e.g. Detailed Teaching Plan, assessment component etc.) prior to commencement of FQ
• Support trainers in attendance tracking for FQ and SC in STEP
• Assist with assessment or evaluation administration, where applicable
• Collect feedback and support post-course documentation and follow-up
• Support entry and tabulation of data (e.g. marks, GPA) for reporting purposes
• For FQ involving on-job-training (OJT), coordinate placement of adult learners to companies
3. Events & Engagement Support
• Manage and support CET-related events such as outreach, course briefings, workshops, seminars, and enterprise engagements
• Manage scheduling, communications, and post-event administration and documentation
4. Other Duties
• Liaise with internal stakeholders (e.g. tutors, finance, CET Academy etc.) to support CET operations
• Coordinate and communicate with external trainers, partners, and vendors
• Tracking of project and scheduling
• Undertake other administrative duties and projects as assigned to support CET and school operations
[What we are looking for]
• Relevant administrative experience, preferably in a CET, education, or public sector environment
• Strong organisational skills with attention to detail and ability to manage multiple tasks
• Good communication and interpersonal skills for working with adult learners, trainers, and enterprise stakeholders
• Proficiency in office productivity tools and administrative systems
• Ability to work independently and collaboratively in a fast-paced operational environment