About this role
An exciting opportunity for a top-tier, high-autonomy Senior Executive Assistant to operate as a strategic force multiplier to the Founder, owning communication flow, safeguarding priorities, and driving disciplined execution in a growing, founder-led company built on long-term thinking and operational excellence.
Company Profile:
Our client is a growing, values-driven fitness equipment company focused on delivering high-quality products and building long-term customer trust.
The company operates with a lean, remote team and a calm, execution-oriented culture. There are no unnecessary layers, no bureaucracy, and no excess meetings. Decisions are context-driven, and team members are expected to exercise strong independent judgment.
This is a high-trust environment. There are no multiple stakeholders or complex corporate hierarchies — the Founder is the primary decision-maker. The right candidate must be comfortable operating in a direct, context-rich, autonomy-heavy structure.
Overall purpose and responsibilities of the role:
While structured similarly to a classic EA role (inbox, scheduling, coordination), this position requires significantly higher autonomy, strategic thinking, and operator mindset.
The Founder communicates in context rather than step-by-step instructions. The right candidate must be able to absorb complexity, distill priorities, and drive execution independently.
Over time, scope may expand based on demonstrated ownership and capability.
Duties and Responsibilities:
Core Responsibilities
1. Executive Support & Inbox Ownership
Own daily inbox triage aligned with Founder standardsDraft high-quality responses reflecting tone, context, and judgmentIdentify what requires Founder input vs. independent resolutionEnsure no critical communication or commitments are missed
2. Open Loop & Commitment Tracking
Maintain a live tracking system of commitments, action items, and deadlinesMonitor follow-ups across team members, vendors, and contractorsProvide concise daily/weekly executive briefs including:Top prioritiesRisks or bottlenecksPending decisionsTime-sensitive items
3. Calendar & Strategic Time Management
Manage calendar thoughtfully (not just booking meetings)Protect focus time and reduce context switchingCoordinate travel and key logisticsAnticipate conflicts and proactively resolve scheduling friction
4. Project & Execution Ownership
This role includes lightweight but high-impact project coordination.
Translate high-level context from the Founder into structured execution plansTrack milestones, owners, and timelines across initiativesEnsure cross-functional projects move forward without constant Founder follow-upIdentify bottlenecks early and escalate with proposed solutionsCoordinate across contractors and vendors to maintain execution momentumMaintain simple dashboards or trackers for visibility (without adding unnecessary bureaucracy)This is not corporate PMO-style project management.
It is lean execution ownership in a fast-moving, low-meeting environment.
5. Lightweight Process Improvement
Identify recurring inefficiencies in workflowsRecommend practical, low-bureaucracy improvementsHelp document key workflows when helpfulMaintain operational simplicity while improving clarity
Deliverables (First 60–90 Days)
Fully structured inbox management systemReliable open-loop tracker with weekly reporting cadenceCalendar optimized around strategic prioritiesClear executive briefing rhythm establishedActive tracking of at least 1–2 cross-functional initiatives2–3 lightweight process improvements implemented
What Success Looks Like
Founder experiences reduced cognitive loadNo missed commitments or dropped follow-upsProjects move forward without constant oversightCalendar reflects strategic prioritiesIncreasing independent decision-making over timeGradual expansion from support role to execution partnerRequirements
Required skills and qualifications
3 to 5+ years’ experience as Executive Assistant or similar high-trust roleDirect experience supporting a Founder or C-level executiveExceptional written and verbal English communicationStrong judgment and pattern recognition abilityExperience tracking projects and driving follow-throughAbility to operate independently in ambiguityHigh discretion and confidentialityExperience working remotely
Preferred background
Experience in lean startups or founder-led businessesExposure to operational or project ownershipFamiliarity with Google Workspace and modern productivity toolsBackground supporting executives in growth-stage environments
Job type: Permanent
Emp type: Direct hire; Full-time
Schedule: Monday to Friday; Must maintain overlap with at least 2 hours of U.S. business hours (flexible structure, aligned with Founder’s workflow)
Location: Remote/Work from home
Industry: Fitness equipment company
Expertise: Senior Executive Assistance, Project Management, Project Execution, Strategic Thinking, Inbox Management