About this role
Job Type: Full-Time Location: 100% Remote Timezone: US(PST)
Overview We are seeking a highly detail-oriented and proactive PO & Production QC Coordinator to manage purchase order timelines, coordinate third-party inspections (e.g., QIMA), and ensure smooth communication between production, planning, and logistics teams.
This role owns the operational heartbeat of production — from PO creation to final QC approval — ensuring orders move forward accurately and on time.
Core Responsibilities Purchase Order Management
Monitor and track all open POs from creation through shipmentConfirm PO issuance dates and escalate delaysDetermine whether POs need to be moved forward or pushed back based on production realitiesCommunicate quantity changes or shipment splits (e.g., “Only X pieces ready — can we ship Y on this date?”)Maintain updated production calendars and PO trackerProduction Coordination
Liaise with factories to confirm production status and readinessValidate production completion timelinesIdentify risks early and flag delays before they become problemsCoordinate partial shipments when neededQuality Control (QC) Management
Schedule inspections with third-party QC providers (e.g., QIMA or similar)Ensure inspections are booked when production is completeManage QC portal documentation and follow-upsTrack inspection results and resolve failed inspectionsCommunicate QC approvals to logistics and planning teamsCross-Functional Collaboration
Work closely with Planning, Supply Chain, and Logistics teamsProvide clear updates on readiness, shipment timing, and riskEnsure production capacity aligns with forecasted demandEscalate production or quality issues with recommended solutionsKPIs
% of POs shipped on timeInspection scheduling accuracyReduction in last-minute shipment changesZero missed QC bookingsAccurate PO tracker maintenanceQualifications
2–5+ years in production coordination, supply chain, or PO managementExperience working with factories and third-party QC providers (QIMA preferred)Strong Excel / Google Sheets skillsHighly organized with strong follow-throughAbility to manage multiple POs simultaneouslyClear communicator with factory-level English proficiencyPersonality Traits
Obsessively detail-orientedProactive (doesn’t wait for someone to ask)Calm under production pressureComfortable pushing back when timelines don’t make sense