About this role
<div><div style="padding:10.0px 0.0px;border:1.0px solid transparent"><div style="font-size:24.0px;word-wrap:break-word"><H2 style="font-size:1.0em;margin:0.0px"><b>Part A: Job Specification</b></H2> </div><div></div></div><div style="padding:10.0px 0.0px;border:1.0px solid transparent"><div style="font-size:16.0px;word-wrap:break-word"><H2 style="font-size:1.0em;margin:0.0px">Job Purpose</H2> </div><div><ul> <li style="text-align:justify"><span style="font-size:11.0pt"><span style="font-family:'Calibri', sans-serif">Provide technical administrative support to leadership and personnel within the Human Resources department.</span></span></li> </ul> </div></div><div style="padding:10.0px 0.0px;border:1.0px solid transparent"><div style="font-size:16.0px;word-wrap:break-word"><H2 style="font-size:1.0em;margin:0.0px">Reporting and Relationships - I</H2> </div><div><ul> <li style="text-align:justify"><span style="font-size:10.0pt"><span><span style="font-family:'Times New Roman', serif"><span style="font-size:11.0pt"><span style="font-family:'Calibri', sans-serif">Reports to HR Systems Lead.</span></span></span></span></span></li> <li style="text-align:justify"><span style="font-size:10.0pt"><span><span style="font-family:'Times New Roman', serif"><span style="font-size:11.0pt"><span style="font-family:'Calibri', sans-serif">Direct reports: None.</span></span></span></span></span></li> </ul> <p style="margin-bottom:1.0px;margin-top:3.0px;text-align:justify"><span style="font-size:10.0pt"><span><span style="font-family:'Times New Roman', serif"><b><span style="font-size:11.0pt"><span style="font-family:'Calibri', sans-serif">Internal</span></span></b></span></span></span></p> <ul> <li style="text-align:justify"><span style="font-size:10.0pt"><span><span style="font-family:'Times New Roman', serif"><span style="font-size:11.0pt"><span style="font-family:'Calibri', sans-serif">Regular contact with department employees and other groups and departments Administrators.</span></span></span></span></span></li> </ul> <p style="margin-bottom:1.0px;margin-top:3.0px;text-align:justify"><span style="font-size:10.0pt"><span><span style="font-family:'Times New Roman', serif"><b><span style="font-size:11.0pt"><span style="font-family:'Calibri', sans-serif">External</span></span></b></span></span></span></p> <p><span style="font-size:11.0pt"><span style="font-family:'Calibri', sans-serif">Contact with Vendor/External organisations.</span></span></p> </div></div><div style="padding:10.0px 0.0px;border:1.0px solid transparent"><div style="font-size:16.0px;word-wrap:break-word"><H2 style="font-size:1.0em;margin:0.0px">Reporting and Relationships - II</H2> </div><div></div></div><div style="padding:10.0px 0.0px;border:1.0px solid transparent"><div style="font-size:16.0px;word-wrap:break-word"><H2 style="font-size:1.0em;margin:0.0px">Job Context & Major Challenge(s) - I</H2> </div><div><ul> <li style="text-align:justify"><span style="font-size:10.0pt"><span><span style="font-family:Arial, sans-serif"><span style="font-size:11.0pt"><span style="font-family:'Calibri', sans-serif">Ensure governance is complied with and ensure confidentiality of information is maintained.</span></span></span></span></span></li> <li style="text-align:justify"><span style="font-size:10.0pt"><span><span style="font-family:Arial, sans-serif"><span style="font-size:11.0pt"><span style="font-family:'Calibri', sans-serif">Many internal and external interfaces to be managed.</span></span></span></span></span></li> <li><span style="font-size:11.0pt"><span style="font-family:'Calibri', sans-serif"><span style="font-size:11.0pt"><span style="font-family:'Calibri', sans-serif">Operate in a multi-cultural, multi-national environment.</span></span></span></span></li> </ul> </div></div><div style="padding:10.0px 0.0px;border:1.0px solid transparent"><div style="font-size:16.0px;word-wrap:break-word"><H2 style="font-size:1.0em;margin:0.0px">Job Context & Major Challenge(s) - II</H2> </div><div></div></div><div style="padding:10.0px 0.0px;border:1.0px solid transparent"><div style="font-size:16.0px;word-wrap:break-word"><H2 style="font-size:1.0em;margin:0.0px">Financial Dimension</H2> </div><div><ul> <li><span style="font-size:11.0pt"><span style="font-family:'Calibri', sans-serif"><font color="#000000">As defined for this job level in the Delegation of Authority and/or approved budget</font></span></span></li> </ul> </div></div><div style="padding:10.0px 0.0px;border:1.0px solid transparent"><div style="font-size:16.0px;word-wrap:break-word"><H2 style="font-size:1.0em;margin:0.0px"><b>Generic Accountabilities - All Employees</b></H2> </div><div></div></div><div style="padding:10.0px 0.0px;border:1.0px solid transparent"><div style="font-size:16.0px;word-wrap:break-word"><H2 style="font-size:1.0em;margin:0.0px">Safety Health & Environment</H2> </div><div><ul> <li><span style="font-size:11.0pt"><span style="font-family:'Calibri', sans-serif"><font color="#000000">Ensure all activities are undertaken in compliance with Company Safety, Health and Environment and Quality policies, regulations and standards.</font></span></span></li> </ul> </div></div><div style="padding:10.0px 0.0px;border:1.0px solid transparent"><div style="font-size:16.0px;word-wrap:break-word"><H2 style="font-size:1.0em;margin:0.0px">Qatarization Program</H2> </div><div><ul> <li><span style="font-size:11.0pt"><span style="font-family:'Calibri', sans-serif"><font color="#000000">Contribute to the development of Qatari employees. This accountability is a condition of employment for expatriate employees. </font></span></span></li> </ul> </div></div><div style="padding:10.0px 0.0px;border:1.0px solid transparent"><div style="font-size:16.0px;word-wrap:break-word"><H2 style="font-size:1.0em;margin:0.0px">Firewall Compliance</H2> </div><div><ul> <li><span style="font-size:11.0pt"><span style="font-family:'Calibri', sans-serif"><font color="#000000">Ensure all activities undertaken comply with anti–trust and competition laws and the Company firewall policies and procedures.</font></span></span></li> </ul> </div></div><div style="padding:10.0px 0.0px;border:1.0px solid transparent"><div style="font-size:16.0px;word-wrap:break-word"><H2 style="font-size:1.0em;margin:0.0px">Key Job Accountabilities - I</H2> </div><div><ul> <li style="text-align:justify"><span style="font-size:10.0pt"><span style="font-family:'Times New Roman', serif"><span style="font-size:11.0pt"><span style="font-family:'Calibri', sans-serif">Support for data analytics, information gathering, workshops, sessions, and interviews to improve HR strategies and processes.</span></span></span></span></li> <li style="text-align:justify"><span style="font-size:10.0pt"><span style="font-family:'Times New Roman', serif"><span style="font-size:11.0pt"><span style="font-family:'Calibri', sans-serif">Prepare data to generate report charts and presentations. Identify information processing problems and escalate to line manager where applicable.</span></span></span></span></li> <li style="text-align:justify"><span style="font-size:10.0pt"><span style="font-family:'Times New Roman', serif"><span style="font-size:11.0pt"><span style="font-family:'Calibri', sans-serif">Assist HR automation projects and enhancements by coordinating with IT team and business SMEs. Liaise with IT team to troubleshoot system issues and support for application access requests and change requests.</span></span></span></span></li> <li style="text-align:justify"><span style="font-size:10.0pt"><span><span style="font-family:'Times New Roman', serif"><span style="font-size:11.0pt"><span style="font-family:'Calibri', sans-serif">Provide support to HR SharePoint design, SharePoint documentation and the portal page including establishment of the guidelines where applicable and manage SharePoint access for the HR Department.</span></span></span></span></span></li> <li style="text-align:justify"><span style="font-size:10.0pt"><span><span style="font-family:'Times New Roman', serif"><span style="font-size:11.0pt"><span style="font-family:'Calibri', sans-serif">Handle incoming and outgoing documents which come for signature and sending them via email to the originating party and complete administrative tasks such as e-filling, incoming, outgoing, letter and memo preparation. </span></span></span></span></span></li> </ul> </div></div><div style="padding:10.0px 0.0px;border:1.0px solid transparent"><div style="font-size:16.0px;word-wrap:break-word"><H2 style="font-size:1.0em;margin:0.0px">Key Job Accountabilities - II</H2> </div><div><ul> <li style="text-align:justify"><span style="font-size:10.0pt"><span><span style="font-family:Arial, sans-serif"><span style="font-size:11.0pt"><span style="font-family:'Calibri', sans-serif">Maintain, organise, analyse, update, and retrieve data from SAP, Access, appropriate data files and update records accordingly in SAP and/or other corporate systems.</span></span></span></span></span></li> <li style="text-align:justify"><span style="font-size:10.0pt"><span><span style="font-family:Arial, sans-serif"><span style="font-size:11.0pt"><span style="font-family:'Calibri', sans-serif">Perform and facilitate execution of administrative activities and procedures for the operation of HR events, programmes, and initiatives. Organise logistics and prepare materials in a timely manner. </span></span></span></span></span></li> <li style="text-align:justify"><span style="font-size:10.0pt"><span style="font-family:'Times New Roman', serif"><span style="font-size:11.0pt"><span style="font-family:'Calibri', sans-serif">Assist and complete daily management activities for the department or division manager, including preparing agendas, drafting correspondence, typing, proofreading, and organizing diary and calendar meetings.</span></span></span></span></li> <li style="text-align:justify"><span style="font-size:10.0pt"><span style="font-family:'Times New Roman', serif"><span style="font-size:11.0pt"><span style="font-family:'Calibri', sans-serif">Provide point of reference on simple aspects of work for guidance on practices, precedents, and techniques. Establish and work on documentation system to ensure proper storage and retrieval of required documents. Provide support to all staff associated with logistics, documents, meetings, and other business-related support. </span></span></span></span></li> <li style="text-align:justify"><span style="font-size:11.0pt"><span style="font-family:'Calibri', sans-serif">Initiate and deliver appropriate paperwork to advise leadership and personnel. Coordinate meetings including paperwork, agendas, and pertinent paperwork. </span></span><span style="font-size:11.0pt"><span style="color:#000000"><span style="font-family:'Calibri', sans-serif"><span><span style="font-size:11.0pt"><span style="font-family:'Calibri', sans-serif"> </span></span></span></span></span></span></li> </ul> </div></div><div style="padding:10.0px 0.0px;border:1.0px solid transparent"><div style="font-size:16.0px;word-wrap:break-word"><H2 style="font-size:1.0em;margin:0.0px">Key Job Accountabilities - III</H2> </div><div></div></div><div style="padding:10.0px 0.0px;border:1.0px solid transparent"><div style="font-size:24.0px;word-wrap:break-word"><H2 style="font-size:1.0em;margin:0.0px"><b>Part B: Person Specification - Minimum Requirement</b></H2> </div><div></div></div><div style="padding:10.0px 0.0px;border:1.0px solid transparent"><div style="font-size:16.0px;word-wrap:break-word"><H2 style="font-size:1.0em;margin:0.0px">Qualifications</H2> </div><div><ul> <li><span style="font-size:11.0pt"><span style="font-family:'Calibri', sans-serif">Completion of Secondary School Education (12 years).</span></span></li> </ul> </div></div><div style="padding:10.0px 0.0px;border:1.0px solid transparent"><div style="font-size:16.0px;word-wrap:break-word"><H2 style="font-size:1.0em;margin:0.0px">Knowledge and/or Experience - I</H2> </div><div><ul> <li style="text-align:justify"><span style="font-size:10.0pt"><span><span style="font-family:Arial, sans-serif"><span style="font-size:11.0pt"><span style="font-family:'Calibri', sans-serif">5 years of relevant experience.</span></span></span></span></span></li> <li style="text-align:justify"><span style="font-size:10.0pt"><span><span style="font-family:Arial, sans-serif"><span style="font-size:11.0pt"><span style="font-family:'Calibri', sans-serif">Very good knowledge of standard computer software.</span></span></span></span></span></li> <li style="text-align:justify"><span style="font-size:11.0pt"><span style="font-family:'Calibri', sans-serif">Knowledge of HR Systems and system development life cycle.</span></span></li> </ul> </div></div><div style="padding:10.0px 0.0px;border:1.0px solid transparent"><div style="font-size:16.0px;word-wrap:break-word"><H2 style="font-size:1.0em;margin:0.0px">Knowledge and/or Experience - II</H2> </div><div></div></div><div style="padding:10.0px 0.0px;border:1.0px solid transparent"><div style="font-size:16.0px;word-wrap:break-word"><H2 style="font-size:1.0em;margin:0.0px">Technical and Business Skills - I</H2> </div><div><ul> <li style="text-align:justify"><span style="font-size:10.0pt"><span><span style="font-family:Arial, sans-serif"><span style="font-size:11.0pt"><span style="font-family:'Calibri', sans-serif">Good command of written and spoken English.</span></span></span></span></span></li> <li style="text-align:justify"><span style="font-size:10.0pt"><span><span style="font-family:Arial, sans-serif"><span style="font-size:11.0pt"><span style="font-family:'Calibri', sans-serif">Good administrative skill.</span></span></span></span></span></li> <li style="text-align:justify"><span style="font-size:10.0pt"><span><span style="font-family:Arial, sans-serif"><span style="font-size:11.0pt"><span style="font-family:'Calibri', sans-serif">Proficient keyboard and PC skills.</span></span></span></span></span></li> <li style="text-align:justify"><span style="font-size:11.0pt"><span style="font-family:'Calibri', sans-serif">General Software use, Microsoft Office tools & SAP.</span></span></li> </ul> </div></div><div style="padding:10.0px 0.0px;border:1.0px solid transparent"><div style="font-size:16.0px;word-wrap:break-word"><H2 style="font-size:1.0em;margin:0.0px">Technical and Business Skills - II</H2> </div><div></div></div><div style="padding:10.0px 0.0px;border:1.0px solid transparent"><div style="font-size:16.0px;word-wrap:break-word"><H2 style="font-size:1.0em;margin:0.0px">Technical Competencies</H2> </div><div><div>TEC-Administer Meetings</div><div>TEC-Budgeting skills_1100144</div><div>TEC-Compliance with QatarEnergy LNG P&P's</div><div>TEC-Contract Administration/control</div><div>TEC-Data protection and confidentiality</div><div>TEC-Department SharePoint Superuser</div><div>TEC-Diary Management</div><div>TEC-Email usage/storage</div><div>TEC-Event activities coordination</div><div>TEC-Event planning and organizing</div><div>TEC-Event SSHE needs</div><div>TEC-External/Internal Mail Distribution</div><div>TEC-IT systems change/access workflows</div><div>TEC-Managing external visitors</div><div>TEC-Minutes of Meeting</div><div>TEC-Raise contract issues</div><div>TEC-Travel/accommodation support</div><div>TEC-Understand QatarEnergy LNG business environment</div><div>TEC-Understand QatarEnergy LNG Contracting Procedure</div><div>TEC-Understand QatarEnergy LNG direction statement/KPIs_1160041</div><div>TEC-Understand the Gas Value Chain</div><div>TEC-Use performance Production tools</div><div>BEH-Planning and Organising</div><div>BEH-Service Orientation</div><div>BEH-Initiative / Commitment</div><div>BEH-Interpersonal Skills</div><div>BEH-Problem Solving</div><div>BEH-Supervising & Coaching Others</div><div>BEH-Job Knowledge</div><div>BEH-Quality / Quantity of Work</div><div>BEH-Teamwork / Supporting Others</div><div>BEH-Trust and Empowerment</div><div>BEH-Innovation</div><div>BEH-SHE Understanding</div><div>BEH-Communication / Information Sharing</div><div>BEH-Ethics and Integrity</div></div></div></div>