About this role
<div><div style="padding:10.0px 0.0px;border:1.0px solid transparent"><div style="font-size:16.0px;word-wrap:break-word"><H2 style="font-size:1.0em;margin:0.0px">Role Purpose</H2> </div><div><p>Provide administrative support and perform various clerical tasks to ensure the smooth functioning of an organization or<br> department along with handling routine and administrative duties, allowing other team members to focus on their core<br> responsibilities.</p> </div></div><div style="padding:10.0px 0.0px;border:1.0px solid transparent"><div style="font-size:16.0px;word-wrap:break-word"><H2 style="font-size:1.0em;margin:0.0px">Key Accountabilities</H2> </div><div><p><b>Operational Direction</b><br> Execute accurate data entry tasks, diligently maintaining records to uphold precision and organization within the<br> information management system.<br> Oversee filing and document management processes, guaranteeing that records and crucial paperwork are<br> meticulously organized for effortless retrieval and compliance.<br> Supervise incoming and outgoing correspondence, including emails, letters, and phone calls, to ensure smooth<br> information flow and effective communication within Nesma & Partners.<br> Monitor file integrity and security measures to safeguard against unauthorized access and potential data breaches.<br> Coordinate with various departments to streamline file-sharing protocols and enhance collaboration across the<br> organization.<br> Implement version control procedures to track and manage changes, ensuring the accuracy and consistency of file<br> data.<br> Troubleshoot and resolve file-related issues promptly to minimize disruptions and maintain system functionality.<br> Conduct periodic file audits to assess compliance with data management policies and recommend improvements<br> for optimization.<br> Collaborate with IT teams to implement and update file storage solutions that align with technological<br> advancements and organizational needs.<br> Educate users on file management best practices, promoting efficient utilization of resources and adherence to<br> security protocols.<br> Continuously optimize file storage systems and workflows to enhance overall efficiency and support the<br> organization's strategic objectives.<br> <b>Policies, Systems, Processes & Procedures</b><br> Follow all relevant office support processes, policies, standard operating procedures, and instructions so that work<br> is carried out in a controlled and consistent manner.<br> Demonstrate compliance with the organization’s values and ethics at all times to support the establishment of a<br> value drive culture within the organization.<br> <b>Continuous Improvement</b><br> Contribute to the identification of opportunities for continuous improvement and sustainability of systems,<br> processes and practices considering global standards, productivity improvement and cost reduction.</p> <p><b>Quality, Health, Safety & Environment (QHSE) Management</b><br> Conduct all activities in a safe and environmentally responsible manner in compliance with internal policies and<br> guidelines.</p> <p><b>Reporting</b><br> Assist in the preparation of timely and accurate reports to meet office support requirements, policies, and quality<br> standards.</p> </div></div><div style="padding:10.0px 0.0px;border:1.0px solid transparent"><div style="font-size:16.0px;word-wrap:break-word"><H2 style="font-size:1.0em;margin:0.0px">Key Accountabilities</H2> </div><div></div></div><div style="padding:10.0px 0.0px;border:1.0px solid transparent"><div style="font-size:16.0px;word-wrap:break-word"><H2 style="font-size:1.0em;margin:0.0px">Key Accountabilities</H2> </div><div></div></div><div style="padding:10.0px 0.0px;border:1.0px solid transparent"><div style="font-size:16.0px;word-wrap:break-word"><H2 style="font-size:1.0em;margin:0.0px">Key Accountabilities</H2> </div><div></div></div><div style="padding:10.0px 0.0px;border:1.0px solid transparent"><div style="font-size:16.0px;word-wrap:break-word"><H2 style="font-size:1.0em;margin:0.0px">Key Accountabilites</H2> </div><div></div></div><div style="padding:10.0px 0.0px;border:1.0px solid transparent"><div style="font-size:16.0px;word-wrap:break-word"><H2 style="font-size:1.0em;margin:0.0px">Key Accountabilities</H2> </div><div></div></div><div style="padding:10.0px 0.0px;border:1.0px solid transparent"><div style="font-size:16.0px;word-wrap:break-word"><H2 style="font-size:1.0em;margin:0.0px">Technical Essential</H2> </div><div><p><b>Education/Certification</b><br> High School/Vocational Diploma or equivalent.<br> <b>Experience</b><br> 0 - 4 years’ related experience in roles within similar positions.<br> <b>Languages</b><br> English<br> <b>Skills</b><br> Regulatory Compliance, Administrative Assistance, Customer Service, Confidentiality &<br> Data Privacy, Quality Control, Document Control.</p> </div></div><div style="padding:10.0px 0.0px;border:1.0px solid transparent"><div style="font-size:16.0px;word-wrap:break-word"><H2 style="font-size:1.0em;margin:0.0px">Techical Preferred</H2> </div><div><p><b>Languages</b><br> Arabic</p> </div></div><div style="padding:10.0px 0.0px;border:1.0px solid transparent"><div style="font-size:16.0px;word-wrap:break-word"><H2 style="font-size:1.0em;margin:0.0px">Behavioral Essential</H2> </div><div><p><b>Skills</b></p> <p>Action Oriented, Ensures Accountability, Collaborates, Communicates Effectively, Self-<br> Development, Situational Adaptability.</p> </div></div></div>