About this role
<table style="border-collapse:collapse;width:837.0pt" border="0" cellspacing="0" cellpadding="0"><colgroup><col style="width:162.0pt"> <col style="width:189.0pt"> <col style="width:486.0pt"></colgroup> <tbody> <tr style="height:25.2pt"> <td style="width:351.0pt;padding:0.0px;color:#1b365d;font-size:16.0pt;font-weight:bold;font-style:normal;font-family:Calibri, sans-serif;vertical-align:bottom;white-space:nowrap;border:medium none currentcolor" colspan="2">FUNCTIONS AND RESPONSIBILITIES</td> <td align="left" valign="top"><span><span style="width:174.0px;height:52.0px"><br></span></span> <table cellspacing="0" cellpadding="0"> <tbody> <tr> <td> </td> </tr> </tbody> </table> </td> </tr> <tr style="height:25.2pt"> <td style="width:162.0pt;padding:0.0px;color:white;font-size:12.0pt;font-weight:bold;font-style:normal;font-family:Calibri, sans-serif;vertical-align:middle;border-width:0.5pt 0.5pt 1.0pt;border-style:solid;border-color:#1b365d lightgrey;white-space:normal;text-align:center;background-color:#1b365d">Macro Process</td> <td style="border-width:0.5pt 0.5pt 1.0pt medium;border-style:solid solid solid none;border-color:#1b365d lightgrey #1b365d currentcolor;width:189.0pt;padding:0.0px;color:white;font-size:12.0pt;font-weight:bold;font-style:normal;font-family:Calibri, sans-serif;vertical-align:middle;white-space:normal;text-align:center;background-color:#1b365d">Sub-process / Focus Area</td> <td style="border-width:0.5pt 0.5pt 1.0pt medium;border-style:solid solid solid none;border-color:#1b365d lightgrey #1b365d currentcolor;width:486.0pt;padding:0.0px;color:white;font-size:12.0pt;font-weight:bold;font-style:normal;font-family:Calibri, sans-serif;vertical-align:middle;white-space:normal;text-align:center;background-color:#1b365d">Specific Responsibilities</td> </tr> <tr style="height:86.4pt"> <td style="width:162.0pt;padding:0.0px;color:#1b365d;font-size:12.0pt;font-weight:bold;font-style:normal;font-family:Calibri, sans-serif;vertical-align:middle;border:1.0px solid lightgrey;white-space:normal;text-align:center;background-color:#e6f0fa" rowspan="4">1 Administrative Management</td> <td style="border-width:1.0px 1.0px 1.0px medium;border-style:solid solid solid none;border-color:lightgrey lightgrey lightgrey currentcolor;width:189.0pt;padding:0.0px;color:#333333;font-size:11.0pt;font-weight:bold;font-style:normal;font-family:Calibri, sans-serif;vertical-align:middle;white-space:normal;text-align:center;background-color:white">Facilities Management</td> <td style="border-width:1.0px 1.0px 1.0px medium;border-style:solid solid solid none;border-color:lightgrey lightgrey lightgrey currentcolor;width:486.0pt;padding:0.0px;color:black;font-size:11.0pt;font-weight:400.0;font-style:normal;font-family:Calibri, sans-serif;vertical-align:top;white-space:normal;text-align:left;background-color:white">- Maintain office/apartment/storage room, including rental, information update, and daily management as well.<br>- To provide staff with a comfortable working/living environment, make the 6S check regularly and fulfill the 6S management requirements.<br>- Keep updated apartment information. Search for new apartments or return on time, in good conditions the apartment and achieve the deposit return.</td> </tr> <tr style="height:28.8pt"> <td style="border-width:medium 1.0px 1.0px medium;border-style:none solid solid none;border-color:currentcolor lightgrey lightgrey currentcolor;width:189.0pt;padding:0.0px;color:#333333;font-size:11.0pt;font-weight:bold;font-style:normal;font-family:Calibri, sans-serif;vertical-align:middle;white-space:normal;text-align:center;background-color:white">Document & Correspondence Management</td> <td style="border-width:medium 1.0px 1.0px medium;border-style:none solid solid none;border-color:currentcolor lightgrey lightgrey currentcolor;width:486.0pt;padding:0.0px;color:black;font-size:11.0pt;font-weight:400.0;font-style:normal;font-family:Calibri, sans-serif;vertical-align:top;white-space:normal;text-align:left;background-color:white">- Archive company certificates or other documents timely and manage an effective filling system, to ensure no loss due to the ineffectiveness of documents/certificates.</td> </tr> <tr style="height:86.4pt"> <td style="border-width:medium 1.0px 1.0px medium;border-style:none solid solid none;border-color:currentcolor lightgrey lightgrey currentcolor;width:189.0pt;padding:0.0px;color:#333333;font-size:11.0pt;font-weight:bold;font-style:normal;font-family:Calibri, sans-serif;vertical-align:middle;white-space:normal;text-align:center;background-color:white">Corporate Travel Management</td> <td style="border-width:medium 1.0px 1.0px medium;border-style:none solid solid none;border-color:currentcolor lightgrey lightgrey currentcolor;width:486.0pt;padding:0.0px;color:black;font-size:11.0pt;font-weight:400.0;font-style:normal;font-family:Calibri, sans-serif;vertical-align:top;white-space:normal;text-align:left;background-color:white">- Review reservations daily in the morning and afternoon to ensure quality service and compliance with travel policy.<br>- Review the expenses from the previous week on a weekly basis, verifying rates and adding comments and notes as needed.<br>- Share the report/review with the local and HQ Finance department to make approvals faster and achieve payments on time.</td> </tr> <tr style="height:57.6pt"> <td style="border-width:medium 1.0px 1.0px medium;border-style:none solid solid none;border-color:currentcolor lightgrey lightgrey currentcolor;width:189.0pt;padding:0.0px;color:#333333;font-size:11.0pt;font-weight:bold;font-style:normal;font-family:Calibri, sans-serif;vertical-align:middle;white-space:normal;text-align:center;background-color:white">Other</td> <td style="border-width:medium 1.0px 1.0px medium;border-style:none solid solid none;border-color:currentcolor lightgrey lightgrey currentcolor;width:486.0pt;padding:0.0px;color:black;font-size:11.0pt;font-weight:400.0;font-style:normal;font-family:Calibri, sans-serif;vertical-align:top;white-space:normal;text-align:left;background-color:white">- Verify that pantry, office stationery and medical supplies are completed.<br>- Review Meeting Rooms Booking and coordinate coffee breaks if needed.<br>- Daily report of employees’ delays to be sent to HR and monthly report which include general attendance, working hours, extra hours and comments if needed.</td> </tr> <tr style="height:43.2pt"> <td style="border-width:medium 1.0px 1.0px;border-style:none solid solid;border-color:currentcolor lightgrey lightgrey;width:162.0pt;padding:0.0px;color:#1b365d;font-size:12.0pt;font-weight:bold;font-style:normal;font-family:Calibri, sans-serif;vertical-align:middle;white-space:normal;text-align:center;background-color:#e6f0fa">2 Budget and Financial Management</td> <td style="border-width:medium 1.0px 1.0px medium;border-style:none solid solid none;border-color:currentcolor lightgrey lightgrey currentcolor;width:189.0pt;padding:0.0px;color:#333333;font-size:11.0pt;font-weight:bold;font-style:normal;font-family:Calibri, sans-serif;vertical-align:middle;white-space:normal;text-align:center;background-color:white">Budget Planning and Control</td> <td style="border-width:medium 1.0px 1.0px medium;border-style:none solid solid none;border-color:currentcolor lightgrey lightgrey currentcolor;width:486.0pt;padding:0.0px;color:black;font-size:11.0pt;font-weight:400.0;font-style:normal;font-family:Calibri, sans-serif;vertical-align:top;white-space:normal;text-align:left;background-color:white">- Participate in the preparation of the annual budget by consolidating needs.<br>- Prepare periodic execution reports for HQ, monitor deviations, and propose corrective actions.<br>- Execute the budget based on the approved list and follow-up accordingly.</td> </tr> <tr style="height:43.2pt"> <td style="border-width:medium 1.0px 1.0px;border-style:none solid solid;border-color:currentcolor lightgrey lightgrey;width:162.0pt;padding:0.0px;color:#1b365d;font-size:12.0pt;font-weight:bold;font-style:normal;font-family:Calibri, sans-serif;vertical-align:middle;white-space:normal;text-align:center;background-color:#e6f0fa">3 Fixed Asset Management</td> <td style="border-width:medium 1.0px 1.0px medium;border-style:none solid solid none;border-color:currentcolor lightgrey lightgrey currentcolor;width:189.0pt;padding:0.0px;color:#333333;font-size:11.0pt;font-weight:bold;font-style:normal;font-family:Calibri, sans-serif;vertical-align:middle;white-space:normal;text-align:center;background-color:white">Asset Control</td> <td style="border-width:medium 1.0px 1.0px medium;border-style:none solid solid none;border-color:currentcolor lightgrey lightgrey currentcolor;width:486.0pt;padding:0.0px;color:black;font-size:11.0pt;font-weight:400.0;font-style:normal;font-family:Calibri, sans-serif;vertical-align:top;white-space:normal;text-align:left;background-color:white">- Manage the entire life cycle of fixed assets (registration, additions, retirements, and transfers).<br>- Conduct periodic physical inventories and investigate discrepancies.<br>- Update the assets according to the Policy Asset and Contract renewal of mobiles</td> </tr> <tr style="height:42.0pt"> <td style="border-width:medium 1.0px 1.0px;border-style:none solid solid;border-color:currentcolor lightgrey lightgrey;width:162.0pt;padding:0.0px;color:#1b365d;font-size:12.0pt;font-weight:bold;font-style:normal;font-family:Calibri, sans-serif;vertical-align:middle;white-space:normal;text-align:center;background-color:#e6f0fa">4 Vendor Management</td> <td style="border-width:medium 1.0px 1.0px medium;border-style:none solid solid none;border-color:currentcolor lightgrey lightgrey currentcolor;width:189.0pt;padding:0.0px;color:#333333;font-size:11.0pt;font-weight:bold;font-style:normal;font-family:Calibri, sans-serif;vertical-align:middle;white-space:normal;text-align:center;background-color:white">Sourcing and Contracting</td> <td style="border-width:medium 1.0px 1.0px medium;border-style:none solid solid none;border-color:currentcolor lightgrey lightgrey currentcolor;width:486.0pt;padding:0.0px;color:black;font-size:11.0pt;font-weight:400.0;font-style:normal;font-family:Calibri, sans-serif;vertical-align:top;white-space:normal;text-align:left;background-color:white">- Identify, evaluate, and negotiate with vendors of goods and services.<br>- Coordinate renewals and terminations, and periodically evaluate Service Level Agreements (SLAs).</td> </tr> <tr style="height:43.2pt"> <td style="border-width:medium 1.0px 1.0px;border-style:none solid solid;border-color:currentcolor lightgrey lightgrey;width:162.0pt;padding:0.0px;color:#1b365d;font-size:12.0pt;font-weight:bold;font-style:normal;font-family:Calibri, sans-serif;vertical-align:middle;white-space:normal;text-align:center;background-color:#e6f0fa" rowspan="2">5 Business Support and Events</td> <td style="border-width:medium 1.0px 1.0px medium;border-style:none solid solid none;border-color:currentcolor lightgrey lightgrey currentcolor;width:189.0pt;padding:0.0px;color:#333333;font-size:11.0pt;font-weight:bold;font-style:normal;font-family:Calibri, sans-serif;vertical-align:middle;white-space:normal;text-align:center;background-color:white">Corporate Events Logistics</td> <td style="border-width:medium 1.0px 1.0px medium;border-style:none solid solid none;border-color:currentcolor lightgrey lightgrey currentcolor;width:486.0pt;padding:0.0px;color:black;font-size:11.0pt;font-weight:400.0;font-style:normal;font-family:Calibri, sans-serif;vertical-align:top;white-space:normal;text-align:left;background-color:white">- Coordinate the logistics of corporate meetings, training, internal events, and strategic visits.<br>- Coordinate the office decoration for both local and Chinese events which also may include appetizers, monthly birthday celebration, teambuilding and kick-off meetings.</td> </tr> <tr style="height:90.6pt"> <td style="border-width:medium 1.0px 1.0px medium;border-style:none solid solid none;border-color:currentcolor lightgrey lightgrey currentcolor;width:189.0pt;padding:0.0px;color:#333333;font-size:11.0pt;font-weight:bold;font-style:normal;font-family:Calibri, sans-serif;vertical-align:middle;white-space:normal;text-align:center;background-color:white">Cross-functional Support (Business Partnering)</td> <td style="border-width:medium 1.0px 1.0px medium;border-style:none solid solid none;border-color:currentcolor lightgrey lightgrey currentcolor;width:486.0pt;padding:0.0px;color:black;font-size:11.0pt;font-weight:400.0;font-style:normal;font-family:Calibri, sans-serif;vertical-align:top;white-space:normal;text-align:left;background-color:white">• Act as an operational liaison for cross-functional business areas, facilitating:<br> - HR: onboarding/offboarding processes, support over the Working Visa Process at Mexico or the country needed for expats. SAT process for expats.<br> - Finance: Coordination of payments, advances, and expense reports.<br> - Legal & Compliance: Updating certificates or corporate documentation.</td> </tr> <tr style="height:42.0pt"> <td style="border-width:medium 1.0px 1.0px;border-style:none solid solid;border-color:currentcolor lightgrey lightgrey;width:162.0pt;padding:0.0px;color:#1b365d;font-size:12.0pt;font-weight:bold;font-style:normal;font-family:Calibri, sans-serif;vertical-align:middle;white-space:normal;text-align:center;background-color:#e6f0fa">6 Risk and HQ Compliance</td> <td style="border-width:medium 1.0px 1.0px medium;border-style:none solid solid none;border-color:currentcolor lightgrey lightgrey currentcolor;width:189.0pt;padding:0.0px;color:#333333;font-size:11.0pt;font-weight:bold;font-style:normal;font-family:Calibri, sans-serif;vertical-align:middle;white-space:normal;text-align:center;background-color:white">Alignment and Control</td> <td style="border-width:medium 1.0px 1.0px medium;border-style:none solid solid none;border-color:currentcolor lightgrey lightgrey currentcolor;width:486.0pt;padding:0.0px;color:black;font-size:11.0pt;font-weight:400.0;font-style:normal;font-family:Calibri, sans-serif;vertical-align:middle;white-space:normal;text-align:left;background-color:white">- Identify operational/financial risks and implement mitigation plans.<br>- Ensure compliance with global policies, adapt local procedures, and address HQ requests within established timeframes.</td> </tr> <tr style="height:42.0pt"> <td style="border-width:medium 1.0px 1.0px;border-style:none solid solid;border-color:currentcolor lightgrey lightgrey;width:162.0pt;padding:0.0px;color:#1b365d;font-size:12.0pt;font-weight:bold;font-style:normal;font-family:Calibri, sans-serif;vertical-align:middle;white-space:normal;text-align:center;background-color:#e6f0fa">7 Continuous Improvement</td> <td style="border-width:medium 1.0px 1.0px medium;border-style:none solid solid none;border-color:currentcolor lightgrey lightgrey currentcolor;width:189.0pt;padding:0.0px;color:#333333;font-size:11.0pt;font-weight:bold;font-style:normal;font-family:Calibri, sans-serif;vertical-align:middle;white-space:normal;text-align:center;background-color:white">Optimization and Innovation</td> <td style="border-width:medium 1.0px 1.0px medium;border-style:none solid solid none;border-color:currentcolor lightgrey lightgrey currentcolor;width:486.0pt;padding:0.0px;color:black;font-size:11.0pt;font-weight:400.0;font-style:normal;font-family:Calibri, sans-serif;vertical-align:middle;white-space:normal;text-align:left;background-color:white">- Lead process improvement projects and implement at least one annual operational efficiency initiative.<br>- Promote the automation and digitization of administrative processes.</td> </tr> </tbody> </table> <table style="border-collapse:collapse;width:786.0pt" border="0" cellspacing="0" cellpadding="0"><colgroup><col style="width:162.0pt"> <col style="width:216.0pt"> <col style="width:162.0pt"> <col style="width:246.0pt"></colgroup> <tbody> <tr style="height:17.4pt"> <td style="width:162.0pt;padding:0.0px;color:#1b365d;font-size:13.0pt;font-weight:bold;font-style:normal;font-family:Calibri, sans-serif;vertical-align:bottom;white-space:nowrap;border:medium none currentcolor">PROFILE REQUIREMENTS</td> <td> </td> <td> </td> <td> </td> </tr> <tr style="height:25.2pt"> <td style="width:162.0pt;padding:0.0px;color:white;font-size:12.0pt;font-weight:bold;font-style:normal;font-family:Calibri, sans-serif;vertical-align:middle;border-width:0.5pt 0.5pt 1.0pt;border-style:solid;border-color:#1b365d lightgrey;white-space:normal;text-align:center;background-color:#1b365d">Factor</td> <td style="width:624.0pt;padding:0.0px;color:white;font-size:12.0pt;font-weight:bold;font-style:normal;font-family:Calibri, sans-serif;vertical-align:middle;white-space:normal;text-align:center;background-color:#1b365d;border:medium none currentcolor" colspan="3">Required Qualifications and Detailed Specifications</td> </tr> <tr style="height:27.0pt"> <td style="width:162.0pt;padding:0.0px;color:#1b365d;font-size:11.0pt;font-weight:bold;font-style:normal;font-family:Calibri, sans-serif;vertical-align:middle;border:1.0px solid lightgrey;white-space:normal;text-align:center;background-color:#e6f0fa">Educational Background</td> <td style="border-width:1.0px 1.0px 1.0px medium;border-style:solid solid solid none;border-color:lightgrey lightgrey lightgrey currentcolor;width:624.0pt;padding:0.0px;color:black;font-size:11.0pt;font-weight:400.0;font-style:normal;font-family:Calibri, sans-serif;vertical-align:middle;white-space:normal;text-align:left" colspan="3">Bachelor's degree or above in Business Administration, Industrial Engineering, Finance, International Business, or related disciplines.</td> </tr> <tr style="height:36.6pt"> <td style="border-width:medium 1.0px 1.0px;border-style:none solid solid;border-color:currentcolor lightgrey lightgrey;width:162.0pt;padding:0.0px;color:#1b365d;font-size:11.0pt;font-weight:bold;font-style:normal;font-family:Calibri, sans-serif;vertical-align:middle;white-space:normal;text-align:center;background-color:#e6f0fa">Minimum Experience</td> <td style="border-width:1.0px 1.0px 1.0px medium;border-style:solid solid solid none;border-color:lightgrey lightgrey lightgrey currentcolor;width:624.0pt;padding:0.0px;color:black;font-size:11.0pt;font-weight:400.0;font-style:normal;font-family:Calibri, sans-serif;vertical-align:middle;white-space:normal;text-align:left" colspan="3">Minimum five (5) years of full-time demonstratable experience in administration, operations, logistics, or comprehensive facility management.</td> </tr> <tr style="height:19.95pt"> <td style="border-width:medium 1.0px 1.0px;border-style:none solid solid;border-color:currentcolor lightgrey lightgrey;width:162.0pt;padding:0.0px;color:#1b365d;font-size:11.0pt;font-weight:bold;font-style:normal;font-family:Calibri, sans-serif;vertical-align:middle;white-space:normal;text-align:center;background-color:#e6f0fa">Availability and Rotation</td> <td style="border-width:1.0px 1.0px 1.0px medium;border-style:solid solid solid none;border-color:lightgrey lightgrey lightgrey currentcolor;width:624.0pt;padding:0.0px;color:black;font-size:11.0pt;font-weight:400.0;font-style:normal;font-family:Calibri, sans-serif;vertical-align:middle;white-space:normal;text-align:left" colspan="3">Willing to take job rotation within the operations department if the business requires it.</td> </tr> <tr style="height:32.4pt"> <td style="border-width:medium 1.0px 1.0px;border-style:none solid solid;border-color:currentcolor lightgrey lightgrey;width:162.0pt;padding:0.0px;color:#1b365d;font-size:11.0pt;font-weight:bold;font-style:normal;font-family:Calibri, sans-serif;vertical-align:middle;white-space:normal;text-align:center;background-color:#e6f0fa">Attitudinal Focus</td> <td style="border-width:1.0px 1.0px 1.0px medium;border-style:solid solid solid none;border-color:lightgrey lightgrey lightgrey currentcolor;width:624.0pt;padding:0.0px;color:black;font-size:11.0pt;font-weight:400.0;font-style:normal;font-family:Calibri, sans-serif;vertical-align:middle;white-space:normal;text-align:left" colspan="3">Strong capability to learn, proactive initiative, and continuously self-updating in line with business development. Result-oriented and proactive in standardizing and implementing company policy.</td> </tr> <tr style="height:79.95pt"> <td style="border-width:medium 1.0px 1.0px;border-style:none solid solid;border-color:currentcolor lightgrey lightgrey;width:162.0pt;padding:0.0px;color:#1b365d;font-size:11.0pt;font-weight:bold;font-style:normal;font-family:Calibri, sans-serif;vertical-align:middle;white-space:normal;text-align:center;background-color:#e6f0fa">Technical Knowledge</td> <td style="border-width:1.0px 1.0px 1.0px medium;border-style:solid solid solid none;border-color:lightgrey lightgrey lightgrey currentcolor;width:624.0pt;padding:0.0px;color:black;font-size:11.0pt;font-weight:400.0;font-style:normal;font-family:Calibri, sans-serif;vertical-align:middle;white-space:normal;text-align:left" colspan="3">• Budget control and fixed asset life cycle management.<br>• Vendor negotiation and facilities management.<br>• Proficiency in Excel and ERP Systems (e.g., SAP).<br>• Excellent commercial writing and document control skills.</td> </tr> <tr style="height:45.0pt"> <td style="border-width:medium 1.0px 1.0px;border-style:none solid solid;border-color:currentcolor lightgrey lightgrey;width:162.0pt;padding:0.0px;color:#1b365d;font-size:11.0pt;font-weight:bold;font-style:normal;font-family:Calibri, sans-serif;vertical-align:middle;white-space:normal;text-align:center;background-color:#e6f0fa">Languages</td> <td style="border-width:1.0px 1.0px 1.0px medium;border-style:solid solid solid none;border-color:lightgrey lightgrey lightgrey currentcolor;width:624.0pt;padding:0.0px;color:black;font-size:11.0pt;font-weight:400.0;font-style:normal;font-family:Calibri, sans-serif;vertical-align:middle;white-space:normal;text-align:left" colspan="3">Advanced English level. Excellent cross-cultural communication skills. (Knowledge of other languages as per regional requirement is a plus).</td> </tr> </tbody> </table> <p> </p>