At Bouygues Construction Australia, we are dedicated to the design, construction, and delivery of nation shaping projects across civil infrastructure, engineering, and energy and services. We have proudly been working in Australia for more than 25 years. Our local experience in underpinned by significant global expertise and resourcing. About the Role You will provide crucial administrative and coordination support, ensuring smooth office operations and executive-level assistance across various business functions. The role is ideal for someone looking to build their career in administration with a major international company in the infrastructure sector. Key Responsibilities International Staff Management <ul> <li style="font-family:verdana, geneva, sans-serif">Coordinate and manage the relocation process for international employees moving to Australia.</li> <li style="font-family:verdana, geneva, sans-serif">Manage visa applications, renewals, and related immigration queries for all staff.</li> <li style="font-family:verdana, geneva, sans-serif">Organise domestic and international travel bookings and approvals.</li> <li style="font-family:verdana, geneva, sans-serif">Handle accounts administration (invoices, purchase orders, vendor profiles).</li> <li style="font-family:verdana, geneva, sans-serif">Manage supplier accounts (Toyota Fleet, Bunnings, office printers, Uber for Business) and keep records current.</li> <li style="font-family:verdana, geneva, sans-serif">Prepare reports for Cost Control and Finance, including FBT.</li> <li style="font-family:verdana, geneva, sans-serif">Deliver high-level administrative support, including training new projects on tender administration.</li> <li style="font-family:verdana, geneva, sans-serif">Support the processing of expense claims and invoice screening activities.</li> <li style="font-family:verdana, geneva, sans-serif">Coordinate schooling arrangements for international employees’ children, including management of related invoicing and documentation.</li> <li style="font-family:verdana, geneva, sans-serif">Perform ad hoc tasks to support the HR and wider business teams.</li> </ul> Contracts Management Responsibilities <ul> <li style="font-family:verdana, geneva, sans-serif">Manage and maintain corporate agreements and contracts with airlines, hotels, and accommodation providers.</li> <li style="font-family:verdana, geneva, sans-serif">Liaise with suppliers to negotiate rates, booking terms, and service arrangements in line with company requirements.</li> <li style="font-family:verdana, geneva, sans-serif">Liaise with the Legal and Commercial teams to support contract reviews, approvals, compliance, and commercial requirements.</li> <li style="font-family:verdana, geneva, sans-serif">Monitor contract performance, renewals, and compliance to ensure cost-effective and efficient travel and accommodation solutions for employees. </li> <li style="font-family:verdana, geneva, sans-serif">Maintain accurate records of contracts, pricing agreements, and supplier documentation.</li> <li style="font-family:verdana, geneva, sans-serif">Manage the running cost budget by reviewing and managing it quarterly.</li> </ul> Training Management <ul> <li style="font-family:verdana, geneva, sans-serif">Support the business in developing and maintaining training plans for all employees.</li> <li style="font-family:verdana, geneva, sans-serif">Coordinate and organise training sessions, liaising with both training providers and attendees to ensure smooth delivery.</li> <li style="font-family:verdana, geneva, sans-serif">Monitor and track training budgets and provide regular reporting to the HR team.</li> <li style="font-family:verdana, geneva, sans-serif">Maintain accurate training records in LMS and ensure employee training compliance requirements are met.</li> </ul> Events Management <ul> <li style="font-family:verdana, geneva, sans-serif">Coordinate and organise corporate events and staff functions for employees.</li> <li style="font-family:verdana, geneva, sans-serif">Liaise with internal stakeholders and external vendors to ensure successful event planning and delivery.</li> <li style="font-family:verdana, geneva, sans-serif">Monitor and track event budgets and provide regular reporting to the HR team.</li> </ul> Qualifications & Experience <ul> <li style="font-family:verdana, geneva, sans-serif">Relevant experience in administration role </li> <li style="font-family:verdana, geneva, sans-serif">Exceptional written and verbal communication.</li> <li style="font-family:verdana, geneva, sans-serif">Intermediate-advanced Excel skills.</li> <li style="font-family:verdana, geneva, sans-serif">Experience with multitasking and prioritising in a busy environment.</li> <li style="font-family:verdana, geneva, sans-serif">Ability to work independently and collaboratively.</li> <li style="font-family:verdana, geneva, sans-serif">Proven confidentiality and trustworthiness.</li> <li style="font-family:verdana, geneva, sans-serif">Strong relationship building at all levels.</li> <li style="font-family:verdana, geneva, sans-serif">Diplomatic yet assertive.</li> <li style="font-family:verdana, geneva, sans-serif">Knowledge of SAP ERP systems.</li> </ul>..

Senior Administration & Logistics Coordinator (St Leonards, AU, 2065) @ BOUYGUES CONSTRUCTION IT

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