About this role
<p><strong>Position Summary</strong></p> <p>We are seeking a detail-oriented and service-focused Human Resources Business Partner (HRBP) to support our operations in Italy with a strong emphasis on payroll administration, timekeeping, HR operations, and employee support. This role combines traditional HRBP responsibilities with hands-on administrative execution, ensuring accurate payroll processing, compliance with local labor regulations, and smooth day-to-day HR operations.</p> <p>The ideal candidate is highly organized, proactive, and comfortable balancing administrative HR responsibilities with employee relations and recruiting activities.</p> <p><strong>Key Responsibilities</strong></p> <p><strong>Payroll & Timekeeping Administration</strong></p> <ul type="disc"> <li>Coordinate and support monthly payroll preparation in partnership with external payroll providers or internal payroll teams.</li> <li>Ensure accurate collection, validation, and submission of payroll-related data including attendance, overtime, absences, bonuses, and variable compensation.</li> <li>Manage and monitor employee timekeeping systems and ensure accuracy of working hours, vacation balances, sick leave, and other attendance records.</li> <li>Review payroll outputs for accuracy and resolve discrepancies in a timely manner.</li> <li>Support compliance with Italian labor law, collective bargaining agreements (CCNL), tax regulations, and social security requirements.</li> <li>Prepare HR and payroll reports, metrics, and supporting documentation as needed.</li> <li>Maintain employee records and HR documentation in accordance with GDPR and company policies.</li> </ul> <p><strong>HR Operations & Employee Support</strong></p> <ul type="disc"> <li>Serve as a primary HR contact for employees and managers regarding HR policies, payroll inquiries, attendance matters, and administrative processes.</li> <li>Support onboarding and offboarding activities, including contracts, employee documentation, and system updates.</li> <li>Coordinate employee lifecycle administration including promotions, salary changes, transfers, and contract amendments.</li> <li>Assist with implementation and communication of HR policies and procedures.</li> <li>Support employee relations matters and escalate issues when appropriate.</li> </ul> <ul> <li>Collaborate with managers to ensure HR processes are completed accurately and efficiently.</li> <li>Defining and monitoring the company’s training plan</li> <li>Identifying training needs and coordinating training activities</li> <li>Supporting the development of employees’ skills and career paths</li> </ul> <p> </p> <p><strong>Recruiting & Talent Support</strong></p> <ul> <li>Support recruiting activities for local positions including job postings, interview scheduling, candidate communication, and onboarding coordination.</li> <li>Partner with hiring managers to ensure a positive candidate experience and timely hiring process.</li> <li>Coordinate with external recruiting agencies when needed.</li> <li>Maintain recruiting documentation and candidate tracking systems.</li> </ul> <p><strong>Compliance & Continuous Improvement</strong></p> <ul> <li>Ensure compliance with Italian employment laws and internal company standards.</li> <li>Support HR audits and compliance activities.</li> <li>Identify opportunities to improve HR administrative processes and increase efficiency.</li> <li>Participate in HR projects and process improvement initiatives as needed.</li> <li>Management of industrial relations, including overseeing relations with the RSU and labor unions, participating in negotiations, and managing issues related to work organization and personnel.</li> </ul> <p><strong>Qualifications</strong></p> <ul type="disc"> <li>Bachelor’s degree in Human Resources, Business Administration, or related field preferred.</li> <li>3–5 years of HR experience with strong exposure to payroll administration and HR operations.</li> <li>Experience working within Italian labor law and payroll practices required.</li> <li>Experience with timekeeping and HRIS systems.</li> <li>Previous recruiting coordination or talent acquisition support experience preferred.</li> <li>Strong administrative and organizational skills with high attention to detail.</li> <li>Ability to manage confidential information with professionalism and discretion.</li> <li>Strong communication and interpersonal skills.</li> <li>Fluent in Italian and English, both written and spoken.</li> </ul> <p><strong>Preferred Competencies</strong></p> <ul type="disc"> <li>Strong problem-solving and follow-through capabilities.</li> <li>Service-oriented mindset with a hands-on approach.</li> <li>Ability to prioritize and manage multiple tasks simultaneously.</li> <li>Comfortable working in a matrixed and international organization.</li> <li>Continuous improvement mindset and willingness to support operational HR needs.</li> </ul>