About this role
<p align="left"><b><font face="Times New Roman" size="5"><font face="Times New Roman" size="5">PURPOSE OF THE POSITION</font></font></b></p> <p align="left"><font face="Times New Roman" size="2"><font face="Times New Roman" size="2">(The main reason for the position, in what context and what is the overall end result)</font></font></p> <p align="left"><font face="Times New Roman">The Office Manager is responsible organizing and coordinating office operations and procedures</font></p> <p align="left"><font face="Times New Roman">in order to ensure organizational effectiveness and efficiency.</font></p> <p align="left"><b><font face="Times New Roman" size="5"><font face="Times New Roman" size="5">SCOPE</font></font></b></p> <p align="left"><font face="Times New Roman" size="2"><font face="Times New Roman" size="2">(The way that the position contributes to and impacts on the organization)</font></font></p> <p align="left"><font face="Times New Roman">The Office Manager reports to the Senior Administrative Officer and is responsible for providing</font></p> <p align="left"><font face="Times New Roman">office management services to the First Nations Office. This includes maintaining office services</font></p> <p align="left"><font face="Times New Roman">and efficiency, supervising office staff and maintaining office records.</font></p> <p align="left"><b><font face="Times New Roman" size="5"><font face="Times New Roman" size="5">RESPONSIBILITIES</font></font></b></p> <p align="left"><font face="Times New Roman" size="2"><font face="Times New Roman" size="2">(Major responsibilities and target accomplishments expected of the position including the typical problems</font></font></p> <p align="left"><font face="Times New Roman" size="2"><font face="Times New Roman" size="2">encountered in carrying out the responsibilities.)</font></font></p> <p align="left"><font face="Times New Roman">1. Maintain office services</font></p> <p align="left"><font face="Times New Roman">Main Activities:</font></p> <p align="left"><font face="Times New Roman">Design and implement office policies</font></p> <ol> <li align="left"><font face="Times New Roman">Establish standards and procedures</font></li> <li align="left"><font face="Times New Roman">Organize office operations and procedures</font></li> <li align="left"><font face="Times New Roman">Supervise office staff</font></li> <li align="left"><font face="Times New Roman">Monitor and record long distance phone calls</font></li> <li align="left"><font face="Times New Roman">Prepare time sheets</font></li> <li align="left"><font face="Times New Roman">Control correspondences</font></li> <li align="left"><font face="Times New Roman">Review and approve supply requisitions</font></li> <li align="left"><font face="Times New Roman">Liaise with other agencies, organizations and groups</font></li> <li align="left"><font face="Times New Roman">Update organizational memberships</font></li> <li align="left"><font face="Times New Roman">Maintain office equipment</font></li> </ol> <p align="left"><font face="Times New Roman">2. Supervise office staff</font></p> <p align="left"><font face="Times New Roman">Main Activities:</font></p> <ol> <li align="left"><font face="Times New Roman">Assign and monitor clerical and secretarial functions</font></li> <li align="left"><font face="Times New Roman">Recruit and select office staff</font></li> <li align="left"><font face="Times New Roman">Orient and train employees</font></li> <li align="left"><font face="Times New Roman">Provide on the job and other training opportunities</font></li> <li align="left"><font face="Times New Roman">Supervise staff</font></li> <li align="left"><font face="Times New Roman">Evaluate staff performance</font></li> <li><font face="Times New Roman">Coaching and disciplining staff</font></li> </ol>