About this role
<p>Worldwide, the Volkswagen Group has a long tradition of dramatic innovations. The Volkswagen Group with its headquarters in Wolfsburg, Germany is one of the world’s leading automobile manufacturers and the largest carmaker in Europe. The Group comprises twelve brands from seven European countries: Volkswagen Passenger Cars, Audi, SEAT, ŠKODA, Bentley, Bugatti, Lamborghini, Porsche, Ducati, Volkswagen Commercial Vehicles, Scania and MAN.</p><div><div style="padding:10.0px 0.0px;border:1.0px solid transparent"><div style="font-size:16.0px;word-wrap:break-word"><H2 style="font-size:1.0em;margin:0.0px"><b>Brief Role Description</b></H2> </div><div><p style="margin:0.0in;font-size:10.0pt;font-family:Arial, sans-serif">The <strong>Operations & Finance Coordinator</strong> provides hands‑on administrative and transactional support for purchasing, accounts payable, contract administration, and routine business operations at the Arizona Proving Grounds (APG). This role executes established processes, maintains accurate financial and operational records, and supports governance documentation, meetings, and administrative activities in accordance with VWGoA policies and procedures.</p> <p><span style="font-size:10.0pt;font-family:Arial, sans-serif">The role reports directly to the Sr. Manager Quality & Engineering and works independently under limited supervision.</span></p></div></div><div style="padding:10.0px 0.0px;border:1.0px solid transparent"><div style="font-size:16.0px;word-wrap:break-word"><H2 style="font-size:1.0em;margin:0.0px"><b>Possible Tasks within this Role</b></H2> </div><div><p><strong>Purchasing & Accounts Payable Coordination (50%)</strong></p> <p>Process purchase requisitions, shopping carts, and purchase orders in accordance with VWGoA purchasing procedures<br>Contact external vendors to request routine price quotes in line with established purchasing guidelines<br>Administer incoming invoices, verify documentation completeness, obtain required approvals, and submit invoices for payment processing<br>Follow up with vendors regarding purchase order status, invoice discrepancies, and payment resolution<br>Coordinate invoice clarifications between vendors and internal requestors to support timely payments<br>Support vendor setup and maintenance activities through documentation collection and data entry<br>Maintain accurate purchasing, invoicing, and related records<br>Escalate non‑routine issues or exceptions to management</p> <p><strong>Finance & Reporting Support (20%)</strong></p> <p>Compile financial and administrative data for internal reporting and management review<br>Maintain tracking files for purchase orders, invoices, leases, and service agreements<br>Support month‑end and periodic activities by preparing supporting documentation<br>Assist with audit and compliance requests by gathering and organizing requested records<br>Ensure orderly filing and retention of financial documentation</p> <p><strong>Governance & Management System Support (10%)</strong></p> <p>Create, update, and edit work instructions, process documentation, and related records based on input from specialists and management<br>Support APG governance activities by maintaining documentation related to processes, Quality Management System (QMS), and work instructions<br>Ensure governance documentation is current, version‑controlled, and stored in accordance with established procedures<br>Incorporate feedback from subject matter experts and leadership into approved documentation formats</p> <p><strong>Contract Management System (CMS) Administrative Support (10%)</strong></p> <p>Create and submit contract requisitions in the Contract Management System (CMS) based on input and direction from APG managers<br>Enter and maintain contract‑related administrative data in CMS, ensuring accuracy and completeness<br>Coordinate with APG leaders, requestors, and internal stakeholders to support timely setup of work contracts<br>Track contract request status in CMS and follow up on required information or approvals<br>Maintain contract documentation and administrative records in accordance with established procedures<br>Escalate non‑standard requests or exceptions to management</p> <p><strong>General Administrative, Meetings & Event Support (10%)</strong></p> <p>Provide general administrative support for APG operations<br>Coordinate meetings, calendars, agendas, materials, and meeting logistics as requested<br>Support planning and logistics for internal meetings, events, visits, and workshops<br>Prepare meeting documentation, schedules, and follow‑up action items<br>Support ad‑hoc administrative projects and assignments as requested by management</p></div></div><div style="padding:10.0px 0.0px;border:1.0px solid transparent"><div style="font-size:16.0px;word-wrap:break-word"><H2 style="font-size:1.0em;margin:0.0px"><b>Qualification Requirements</b></H2> </div><div><p><span style="font-size:10.0pt;font-family:Arial, sans-serif">High School Diploma or GED equivalent required</span></p> <ul style="margin-bottom:0.0in;margin-top:0.0px"> <li style="margin:0.0in 0.0in 0.0in 0.0px;font-size:10.0pt;font-family:Arial, sans-serif">General understanding of financial reporting and budgets</li> <li style="margin:0.0in 0.0in 0.0in 0.0px;font-size:10.0pt;font-family:Arial, sans-serif">Accounts payable and accounts receivable experience</li> <li style="margin:0.0in 0.0in 0.0in 0.0px;font-size:10.0pt;font-family:Arial, sans-serif">Highly proficient in all Microsoft Office applications</li> <li style="margin:0.0in 0.0in 0.0in 0.0px;font-size:10.0pt;font-family:Arial, sans-serif"> <ul style="margin-bottom:0.0in;margin-top:0.0px"> <li style="margin:0.0in 0.0in 0.0in 0.0px;font-size:10.0pt;font-family:Arial, sans-serif">Excellent Communication skills, both written and verbal</li> <li style="margin:0.0in 0.0in 0.0in 0.0px;font-size:10.0pt;font-family:Arial, sans-serif">Highly organized and dependable</li> </ul> <span style="font-size:10.0pt;font-family:Arial, sans-serif">Excellent teamwork ability and strong interpersonal skills</span></li> </ul> <p> </p></div></div><div style="padding:10.0px 0.0px;border:1.0px solid transparent"><div style="font-size:16.0px;word-wrap:break-word"><H2 style="font-size:1.0em;margin:0.0px"><b>Skills</b></H2> </div><ul style="margin-top:0.0;margin-bottom:0.0"></ul></div></div><p>Volkswagen Group of America is an Equal Opportunity Employer. We welcome and encourage applicants from all backgrounds, and do not discriminate based on race, sex, age, disability, sexual orientation, national origin, religion, color, gender identity/expression, marital status, veteran status, or any other characteristics protected by applicable laws.</p> <p> </p> <p>This role description is a guideline and does not create contractual rights between the Company and any of its applicants. The Company does not enter into any type of employment contract, implied or written, with its applicants regarding job security.</p> <p> </p> <p>This Organization participates in E-Verify. We maintain a drug free workplace and perform pre-employment substance abuse testing.</p>