About this role
<p style="text-align:justify"><span style="color:#000000;font-size:14.0pt"><span style="font-family:Arial, Helvetica, sans-serif">Saint George School is a British International school that offers an innovative education through a challenging international curriculum, making learning relevant and meaningful for students by adopting a comprehensive study program based on research and centered on the student as a learner. Throughout its 60 years of existence, Saint George School has become a reference of academic excellence both nationally and internationally, being the only school in the country to offer the prestigious International Baccalaureate program and the first one to receive dual accreditation from the Council of International Schools (CIS), Cambridge International General Certificate of Secondary Education (IGCSE) and the New England Association of School and Colleges (NEASC), with a highly qualified multicultural faculty and staff. Today make up a school community of 43 different nationalities, making Saint George an institution of international stature forming young leaders capable of meeting academic and professional challenges in today's global society. </span></span></p> <h2><span style="font-size:18.0pt">Multi-Department Administrative Assistant</span></h2> <h3><span style="font-size:14.0pt">Position Title: </span><span style="font-size:14.0pt">Multi-Department Administrative Assistant</span></h3> <h3><span style="font-size:14.0pt">Department: </span><span style="font-size:14.0pt">Administration</span></h3> <h3><span style="font-size:14.0pt">Reports To: </span><span style="font-size:14.0pt">Administration / School Leadership Team</span></h3> <div contenteditable="false"><hr></div> <h1><span style="font-size:14.0pt">Position Summary</span></h1> <p><span style="font-size:14.0pt">The Multi-Department Administrative Assistant provides administrative, organizational, and operational support across different areas of the institution. This role is responsible for coordinating daily administrative tasks, supporting communication processes, managing documentation, and assisting with operational needs to ensure efficient workflow and collaboration between departments.</span></p> <p><span style="font-size:14.0pt">The position requires strong organizational skills, adaptability, professionalism, confidentiality, and the ability to manage multiple priorities in a dynamic environment.</span></p> <div contenteditable="false"><hr></div> <h1><span style="font-size:14.0pt">Key Responsibilities</span></h1> <h2><span style="font-size:14.0pt">Administrative Support</span></h2> <ul> <li style="font-size:14.0pt"><span style="font-size:14.0pt">Manage calendars, appointments, meetings, and scheduling coordination.</span></li> <li style="font-size:14.0pt"><span style="font-size:14.0pt">Prepare reports, presentations, correspondence, and meeting minutes.</span></li> <li style="font-size:14.0pt"><span style="font-size:14.0pt">Organize and maintain digital and physical filing systems.</span></li> <li style="font-size:14.0pt"><span style="font-size:14.0pt">Follow up on tasks, requests, approvals, and deadlines.</span></li> </ul> <h2><span style="font-size:14.0pt">Communication & Coordination</span></h2> <ul> <li style="font-size:14.0pt"><span style="font-size:14.0pt">Support communication between departments, staff, parents, vendors, and external stakeholders.</span></li> <li style="font-size:14.0pt"><span style="font-size:14.0pt">Coordinate meetings, interviews, activities, and administrative logistics.</span></li> <li style="font-size:14.0pt"><span style="font-size:14.0pt">Assist with internal communication and follow-up processes.</span></li> <li style="font-size:14.0pt"><span style="font-size:14.0pt">Respond to emails, calls, and inquiries in a timely and professional manner.</span></li> </ul> <h2><span style="font-size:14.0pt">Operational Support</span></h2> <ul> <li style="font-size:14.0pt"><span style="font-size:14.0pt">Assist with day-to-day operational and administrative processes.</span></li> <li style="font-size:14.0pt"><span style="font-size:14.0pt">Support onboarding and documentation processes for new employees.</span></li> <li style="font-size:14.0pt"><span style="font-size:14.0pt">Coordinate office supplies, purchasing requests, and administrative logistics.</span></li> <li style="font-size:14.0pt"><span style="font-size:14.0pt">Assist with event coordination and institutional activities.</span></li> </ul> <h2><span style="font-size:14.0pt">Documentation & Data Management</span></h2> <ul> <li style="font-size:14.0pt"><span style="font-size:14.0pt">Maintain accurate records, trackers, databases, and spreadsheets.</span></li> <li style="font-size:14.0pt"><span style="font-size:14.0pt">Ensure confidentiality and proper handling of sensitive information.</span></li> <li style="font-size:14.0pt"><span style="font-size:14.0pt">Support reporting and document preparation as required.</span></li> </ul> <h2><span style="font-size:14.0pt">General Office Support</span></h2> <ul> <li style="font-size:14.0pt"><span style="font-size:14.0pt">Support overall office organization and administrative efficiency.</span></li> <li style="font-size:14.0pt"><span style="font-size:14.0pt">Assist visitors and provide general administrative support when needed.</span></li> <li style="font-size:14.0pt"><span style="font-size:14.0pt">Perform additional administrative duties as assigned.</span></li> </ul> <div contenteditable="false"><hr></div> <h1><span style="font-size:14.0pt">Qualifications & Experience</span></h1> <ul> <li style="font-size:14.0pt"><span style="font-size:14.0pt">Associate’s Degree or Bachelor’s Degree in Business Administration, Management, or related field preferred.</span></li> <li style="font-size:14.0pt"><span style="font-size:14.0pt">Minimum of 2 years of administrative support experience.</span></li> <li style="font-size:14.0pt"><span style="font-size:14.0pt">Experience working in fast-paced or educational environments is an asset.</span></li> </ul> <div contenteditable="false"><hr></div> <h1><span style="font-size:14.0pt">Skills & Competencies</span></h1> <ul> <li style="font-size:14.0pt"><span style="font-size:14.0pt">Strong organizational and multitasking abilities.</span></li> <li style="font-size:14.0pt"><span style="font-size:14.0pt">Excellent communication skills in English and Spanish.</span></li> <li style="font-size:14.0pt"><span style="font-size:14.0pt">High level of professionalism and confidentiality.</span></li> <li style="font-size:14.0pt"><span style="font-size:14.0pt">Strong interpersonal and customer service skills.</span></li> <li style="font-size:14.0pt"><span style="font-size:14.0pt">Ability to prioritize tasks and meet deadlines.</span></li> <li style="font-size:14.0pt"><span style="font-size:14.0pt">Proficiency in Microsoft Office Suite and Google Workspace.</span></li> <li style="font-size:14.0pt"><span style="font-size:14.0pt">Attention to detail and problem-solving mindset.</span></li> </ul> <div contenteditable="false"><hr></div> <h1><span style="font-size:14.0pt">Working Conditions</span></h1> <ul> <li style="font-size:14.0pt"><span style="font-size:14.0pt">Full-time position.</span></li> <li style="font-size:14.0pt"><span style="font-size:14.0pt">Office-based environment with cross-department collaboration.</span></li> <li style="font-size:14.0pt"><span style="font-size:14.0pt">May require occasional support during institutional events and activities.</span></li> </ul> <p style="text-align:justify"> </p><div></div><p><span style="color:#000000;background-color:white"><span style="font-size:14.0px;background-color:white"><span style="font-family:Arial, Helvetica, sans-serif">At Nord Anglia Education we are committed to providing a world class, safe, happy environment in which children and young people can thrive and learn. We are committed to safeguarding and promoting the welfare of all our pupils where we embrace all race, abilities, religions, genders, and cultures.</span></span></span></p> <p style="text-align:justify"><span style="color:#000000;background-color:white"><span style="font-size:14.0px;background-color:white"><span style="font-family:Arial, Helvetica, sans-serif">All post holders in regulated activity (having regular unsupervised contact with children) are subject to appropriate national and international vetting procedures including satisfactory criminal record checks from both your country of residence/birth and any country of residence within the last 10 years.</span></span></span></p> <p style="text-align:justify"><span style="color:#000000;background-color:white"><span style="font-size:14.0px;background-color:white"><span style="font-family:Arial, Helvetica, sans-serif">We welcome applications from suitable qualified persons from all diverse backgrounds.</span></span></span></p> <p style="text-align:justify"><span style="color:#000000;background-color:white"><span style="font-size:14.0px;background-color:white"><span style="font-family:Arial, Helvetica, sans-serif">Please note, only shortlisted candidates will be contacted.</span></span></span></p> <p style="margin-bottom:11.0px"> </p>