REGIONAL EVENTS COORDINATOR LOCATION: Florida (Hybrid) JOB PURPOSE Support the successful planning and execution of Nord Anglia Regional Events, with a focus on travel, logistics, communication, and operations JOB RESPONSIBILITIES Engagement and Interaction <ul style="list-style-type:square;margin-top:0.0in;margin-bottom:0.0in"> <li style="margin:0.0in 0.0in 0.0in 0.0px;text-align:justify;line-height:normal;font-size:12.0pt;font-family:Aptos, sans-serif">Develop excellent relationship with all key stakeholders internal and external</li> </ul> Functional & Operational Expertise Logistics and Operations: <ul style="list-style-type:square;margin-top:0.0in;margin-bottom:0.0in"> <li style="margin:0.0in 0.0in 0.0in 0.0px;text-align:justify;line-height:normal;font-size:12.0pt;font-family:Aptos, sans-serif">Coordinate and support travel logistics and operational delivery of regional events</li> <li style="margin:0.0in 0.0in 0.0in 0.0px;text-align:justify;line-height:normal;font-size:12.0pt;font-family:Aptos, sans-serif">Book and manage participant and chaperone flights</li> <li style="margin:0.0in 0.0in 0.0in 0.0px;text-align:justify;line-height:normal;font-size:12.0pt;font-family:Aptos, sans-serif">Align bookings with event itinerary & requirements as well as budgetary goals</li> <li style="margin:0.0in 0.0in 0.0in 0.0px;text-align:justify;line-height:normal;font-size:12.0pt;font-family:Aptos, sans-serif">Communicate travel itineraries to manager for timely inclusion in collaboration folders</li> <li style="margin:0.0in 0.0in 0.0in 0.0px;text-align:justify;line-height:normal;font-size:12.0pt;font-family:Aptos, sans-serif">Liaise with school leads for confirmations, passenger lists, rooming lists, and other planning details, with continued follow-ups</li> <li style="margin:0.0in 0.0in 0.0in 0.0px;text-align:justify;line-height:normal;font-size:12.0pt;font-family:Aptos, sans-serif">Maintain accurate travel trackers, confirmations, checklists for the team, schools, and vendors</li> <li style="margin:0.0in 0.0in 0.0in 0.0px;text-align:justify;line-height:normal;font-size:12.0pt;font-family:Aptos, sans-serif">Monitor all flights and legs of travel; proactively alerting issues and communicate to manager for any itinerary adjustments</li> <li style="margin:0.0in 0.0in 0.0in 0.0px;text-align:justify;line-height:normal;font-size:12.0pt;font-family:Aptos, sans-serif">Respond to travel delays, itinerary changes, and/or cancellations, helping to identify and implement effective solutions while providing support to school travelers</li> <li style="margin:0.0in 0.0in 0.0in 0.0px;text-align:justify;line-height:normal;font-size:12.0pt;font-family:Aptos, sans-serif">Create and maintain detailed event timelines and schedules to support smooth execution and timely completion of tasks</li> <li style="margin:0.0in 0.0in 0.0in 0.0px;text-align:justify;line-height:normal;font-size:12.0pt;font-family:Aptos, sans-serif">Facilitate clear and consistent communication with schools, parents, and other key stakeholders</li> </ul> Vendor Relationship Management: <ul style="list-style-type:square;margin-top:0.0in;margin-bottom:0.0in"> <li style="margin:0.0in 0.0in 0.0in 0.0px;text-align:justify;line-height:normal;font-size:12.0pt;font-family:Aptos, sans-serif">Identify, negotiate, and work closely with vendors, suppliers, and contractors to negotiate contracts and secure necessary services and resources, ensuring accuracy, timeliness, and alignment with event goals</li> <li style="margin:0.0in 0.0in 0.0in 0.0px;text-align:justify;line-height:normal;font-size:12.0pt;font-family:Aptos, sans-serif">Build and maintain strong relationships with airlines, agents, transportation providers, hotels, and other event partners</li> </ul> Post-Event Evaluation: <ul style="list-style-type:square;margin-top:0.0in;margin-bottom:0.0in"> <li style="margin:0.0in 0.0in 0.0in 0.0px;text-align:justify;line-height:normal;font-size:12.0pt;font-family:Aptos, sans-serif">Conduct post-event evaluations to review travel operations, event execution, and stakeholder experience</li> <li style="margin:0.0in 0.0in 0.0in 0.0px;text-align:justify;line-height:normal;font-size:12.0pt;font-family:Aptos, sans-serif">Gather feedback from attendees and stakeholders to gauge satisfaction levels and make recommendations for future events</li> <li style="margin:0.0in 0.0in 0.0in 0.0px;text-align:justify;line-height:normal;font-size:12.0pt;font-family:Aptos, sans-serif">Support the team in identifying efficiencies to continuously improve travel and operational processes</li> </ul> JOB REQUIREMENTS <ul style="list-style-type:square;margin-bottom:0.0in;margin-top:0.0px"> <li style="text-align:justify;margin:0.0in 0.0in 0.0in 0.0px;font-size:10.0pt;font-family:'Times New Roman', serif">Bachelor's degree in Event or Project Management, Business, Travel, Hospitality, or related field</li> <li style="text-align:justify;margin:0.0in 0.0in 0.0in 0.0px;font-size:10.0pt;font-family:'Times New Roman', serif">Proven experience of at least 3 years in event logistics, trip and travel planning and management, or hospitality operations, with a successful track record of executing a variety of trips</li> <li style="text-align:justify;margin:0.0in 0.0in 0.0in 0.0px;font-size:10.0pt;font-family:'Times New Roman', serif">Excellent organizational skills with the ability to deliver on immediate priorities and plan for future needs. </li> <li style="text-align:justify;margin:0.0in 0.0in 0.0in 0.0px;font-size:10.0pt;font-family:'Times New Roman', serif">Ability to contribute to a range of projects running simultaneously, maintaining high standards.</li> <li style="text-align:justify;margin:0.0in 0.0in 0.0in 0.0px;font-size:10.0pt;font-family:'Times New Roman', serif">Highly developed inter-personal skills and a collaborative approach to work. </li> <li style="text-align:justify;margin:0.0in 0.0in 0.0in 0.0px;font-size:10.0pt;font-family:'Times New Roman', serif">Ability to work independently, displaying initiative and creativity.</li> <li style="text-align:justify;margin:0.0in 0.0in 0.0in 0.0px;font-size:10.0pt;font-family:'Times New Roman', serif">Well-developed written and oral communication skills.</li> <li style="text-align:justify;margin:0.0in 0.0in 0.0in 0.0px;font-size:10.0pt;font-family:'Times New Roman', serif">Able to prioritise, meet targets within deadlines and surpass expectations.</li> <li style="text-align:justify;margin:0.0in 0.0in 0.0in 0.0px;font-size:10.0pt;font-family:'Times New Roman', serif">Strong team player able to put the team’s needs above one’s own when required to do so. </li> <li style="text-align:justify;margin:0.0in 0.0in 0.0in 0.0px;font-size:10.0pt;font-family:'Times New Roman', serif">Effective and productive in a home-working environment.</li> <li style="text-align:justify;margin:0.0in 0.0in 0.0in 0.0px;font-size:10.0pt;font-family:'Times New Roman', serif">Good cross-cultural, interpersonal and communication skills to interact with diverse nationalities and </li> <li style="text-align:justify;margin:0.0in 0.0in 0.0in 0.0px;font-size:10.0pt;font-family:'Times New Roman', serif">Results orientated with the ability to consistently map efforts against identified KPIs.</li> <li style="text-align:justify;margin:0.0in 0.0in 0.0in 0.0px;font-size:10.0pt;font-family:'Times New Roman', serif">You’d like to work in a purpose-led sector. </li> <li style="text-align:justify;margin:0.0in 0.0in 0.0in 0.0px;font-size:10.0pt;font-family:'Times New Roman', serif">Proficiency in event management software and tools, as well as Microsoft Office suite.</li> <li style="text-align:justify;margin:0.0in 0.0in 0.0in 0.0px;font-size:10.0pt;font-family:'Times New Roman', serif">Creative problem-solving abilities and a proactive approach to overcoming challenges.</li> <li style="text-align:justify;margin:0.0in 0.0in 0.0in 0.0px;font-size:10.0pt;font-family:'Times New Roman', serif">Flexibility to work evenings, weekends, and holidays, as required by event schedules.</li> <li style="text-align:justify;margin:0.0in 0.0in 0.0in 0.0px;font-size:10.0pt;font-family:'Times New Roman', serif">Multilingual a plus</li> </ul><div></div>

Regional Events Coordinator (Miami, US) @ Nord Anglia Education Ltd

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