About this role
<div><div style="padding:10.0px 0.0px;border:1.0px solid transparent"><div style="font-size:16.0px;word-wrap:break-word"><H2 style="font-size:1.0em;margin:0.0px">Job Description</H2> </div><div><h3><strong>Role Purpose</strong></h3> <p>The Part Time Facilities and Health & Safety Assistant supports the daily operations, maintenance, and safety of all HFIS campuses. Working under the direction of the Facilities and H&S Manager, this role ensures that the buildings, grounds, and equipment are safe, well-maintained, and compliant with local health and safety regulations.</p> <hr> <h3><strong>Key Responsibilities</strong></h3> <h4><strong>Facilities and Maintenance Support</strong></h4> <ul style="list-style-type:disc"> <li> <p>Support the Facilities and H&S Manager with the coordination of daily maintenance, cleaning, and repair tasks.</p> </li> <li> <p>Conduct regular site checks to identify maintenance issues and report them promptly.</p> </li> <li> <p>Liaise with contractors and service providers on-site, ensuring work is completed safely and to standard.</p> </li> <li> <p>Assist with setting up, dismantling, and moving equipment and furniture for school activities, meetings, and events.</p> </li> <li> <p>Support the coordination of maintenance requests, ensuring prioritisation and timely resolution.</p> </li> <li> <p>Maintain records and assist with the filing of invoices, quotes, and service reports.</p> </li> </ul> <h4><strong>Health & Safety</strong></h4> <ul style="list-style-type:disc"> <li> <p>Support the implementation of the school’s Health & Safety (H&S) policies and procedures.</p> </li> <li> <p>Conduct routine inspections of fire safety, first aid, and emergency equipment (e.g., extinguishers, AEDs, first aid kits).</p> </li> <li> <p>Assist in maintaining H&S documentation, such as risk assessments, inspection logs, and incident reports.</p> </li> <li> <p>Help coordinate H&S training and drills (e.g., fire and lockdown drills).</p> </li> <li> <p>Support the management of hazardous materials and ensure compliance with local safety standards.</p> </li> <li> <p>Report and record any H&S incidents, near misses, or hazards to the Facilities and H&S Manager.</p> </li> </ul> <h4><strong>Events & Operations</strong></h4> <ul style="list-style-type:disc"> <li> <p>Provide on-site support for events, ensuring proper set-up, safety, and venue readiness.</p> </li> <li> <p>Assist with event logistics such as unlocking/locking facilities and ensuring security procedures are followed.</p> </li> </ul> <hr> <h3><strong>Skills & Qualifications</strong></h3> <ul style="list-style-type:disc"> <li> <p>Previous experience in facilities, maintenance, or H&S support role (educational environment desirable).</p> </li> <li> <p>Good understanding of general building safety and maintenance practices.</p> </li> <li> <p>Basic knowledge of H&S procedures and willingness to attend training.</p> </li> <li> <p>Strong organisational and multitasking skills.</p> </li> <li> <p>Good communication and teamwork abilities.</p> </li> <li> <p>Practical, hands-on approach to problem-solving.</p> </li> <li> <p>Ability to work flexibly, including occasional evenings or weekends for school events.</p> </li> <li> <p>Driver’s licence required.</p> </li> <li>Good use of Microsoft Excel </li> </ul> <hr> <h3><strong>Summary</strong></h3> <p>This is a key support role ensuring the smooth operation and safety of the school’s facilities. The Facilities and H&S Assistant works proactively to maintain a safe, clean, and efficient environment for students, staff, and visitors across all HFIS campuses.</p> <p> </p> <p>Salary range: €22.000 - €26.000 gross per year</p></div></div></div>