About this role
<h4> </h4> <h2><b>BEVERAGE (JEBSEN WINES & SPIRITS)</b></h2> <p> </p> <p>Jebsen Wines & Spirits is one of the largest independent importer and distributor of premium spirits, New and Old World Wines, Japanese sake and mineral water in Greater China. Our portfolio is as diverse as the markets we serves, using a combination of exclusive partnerships with iconic brands and our own investments into brands and wineries around the world.</p> <p> </p> <p> </p> <div><div style="padding:10.0px 0.0px;border:1.0px solid transparent"><div style="font-size:20.0px;word-wrap:break-word"><H2 style="font-size:1.0em;margin:0.0px"><b>Purpose of the Job</b></H2> </div><div><p>Senior Administration Executive provides administrative, commercial, and operational support to the Sales team and General Manager in a fast-paced wine and spirits business. This role is responsible for coordinating sales activities, managing reporting and documentation, and ensuring smooth day-to-day execution across order processing, pricing, promotions, and internal communication. The ideal candidate brings strong coordination skills, commercial awareness, and prior experience in beverage, FMCG, or related trading environments.</p></div></div><div style="padding:10.0px 0.0px;border:1.0px solid transparent"><div style="font-size:20.0px;word-wrap:break-word"><H2 style="font-size:1.0em;margin:0.0px"><b>Responsibilities</b></H2> </div><div><ul> <li>Provide administrative support to the General Manager, including coordination of schedules, travel, meetings, and expense documentation where required.</li> <li>Responsible for visas application, travel arrangements (both domestic and international travel), including flight booking, hotel reservations and transportation as necessary</li> <li>Handle general office administration, including office supplies, facilities coordination, filing, courier arrangements, travel bookings and meeting logistics for the business unit</li> <li>Coordinate daily sales administration, price list maintenance, promotional setup, and customer documentation.</li> <li>Support the Off Trade and Corporate Sales team in preparing quotations, proposals, presentation materials, sales reports, and account updates.</li> <li>Order Management & Customer co-ordination for Key Accounts.</li> <li>Maintain accurate records of customer agreements (contract log). </li> <li>Monitor inventory availability and highlight stock risks or supply issues that may affect customer orders or promotional plans.</li> <li>Prepare regular sales reports, performance trackers, and business summaries to support management review and decision-making.</li> <li>Help ensure compliance with internal controls, approval processes, and any governance requirements.</li> <li>Handle ad-hoc tasks as required</li> </ul></div></div><div style="padding:10.0px 0.0px;border:1.0px solid transparent"><div style="font-size:20.0px;word-wrap:break-word"><H2 style="font-size:1.0em;margin:0.0px"><b>Requirements</b></H2> </div><div><ul> <li>Diploma or above in Business Administration, Marketing, or related disciplines</li> <li>Minimum 6 years’ experience in supporting senior executives and providing comprehensive departmental support</li> <li>Good team player. Excellent communication and interpersonal skills, confident interface with all levels of staff and senior stakeholders professionally</li> <li>Able to work independently with minimal supervision. Ability to multitask and work under pressure</li> <li>Logical, good judgement in addressing multiple priorities concurrently</li> <li>Proactive and strong administrator and organizer, with excellent attention to detail</li> <li>Previous experience in working with Key Accounts advantageous</li> <li>Strong written and verbal communication skills in English and Chinese (Cantonese)</li> <li>Proficiency in MS Office including Word, Excel and PowerPoint</li> <li>Candidate with less experience will be considered as Administration Executive</li> </ul></div></div></div><h4> </h4> <p> </p> <h2><b>SUCCESS BREEDS SUCCESS.</b></h2> <h4> </h4> <p>With over 100 years of history, Jebsen’s success has been made possible through our commitment to our partners, to our communities, and to our most valuable asset — our people.</p> <p> </p> <p>We offer dedicated and talented individuals the opportunity to engage with a family of premium global brands. Employees who pursue excellence are given a diverse platform that provides continuous development and career exposure.</p> <p> </p> <p>At Jebsen, success breeds success.</p>