About this role
<p>Headquartered in Tokyo, Sumitomo Mitsui Banking Corporation (SMBC) is a leading global financial institution and a core member of Sumitomo Mitsui Financial Group (SMBC Group). Built upon our rich Japanese heritage since 1876, we put our customers first and provide seamless access to, from and within the Asia Pacific region. SMBC is one of the largest Japanese banks by assets and maintain strong credit ratings across our global integrated network. We work closely as one SMBC Group to offer personal, corporate and investment banking services to meet the needs of our customers.</p> <p> </p> <p>With sustainability embedded within our strategy and operations, we are committed to creating a society in which today’s generation can enjoy economic prosperity and well-being, and pass it on to future generations.</p> <p style="background-color:white;margin:0.0in;font-size:12.0pt;font-family:Aptos, sans-serif"><span style="font-family:arial, helvetica, sans-serif;font-size:10.0pt"><strong><span style="color:black">Job Responsibilities</span></strong></span></p> <ul style="margin-bottom:0.0in;margin-top:0.0px"> <li style="background-color:white;margin:0.0in 0.0in 0.0in 32.0px;font-size:10.0pt;font-family:arial, helvetica, sans-serif"><span style="font-size:10.0pt;color:black;font-family:arial, helvetica, sans-serif">Manage and maintain departmental calendars, schedules, and records</span></li> <li style="background-color:white;margin:0.0in 0.0in 0.0in 32.0px;font-size:10.0pt;font-family:arial, helvetica, sans-serif"><span style="font-size:10.0pt;color:black;font-family:arial, helvetica, sans-serif">Provide administrative support to department staff, including preparing documents, reports, presentation material, IT Access applications, etc.</span></li> <li style="background-color:white;margin:0.0in 0.0in 0.0in 32.0px;font-size:10.0pt;font-family:arial, helvetica, sans-serif"><span style="font-size:10.0pt;color:black;font-family:arial, helvetica, sans-serif">Handle incoming and outgoing correspondence (e.g. emails, MS Teams and phone calls)</span></li> <li style="background-color:white;margin:0.0in 0.0in 0.0in 32.0px;font-size:10.0pt;font-family:arial, helvetica, sans-serif"><span style="font-size:10.0pt;color:black;font-family:arial, helvetica, sans-serif">Coordinate meetings, appointments, and travel arrangements (air ticket and hotel booking, visa application)</span></li> <li style="background-color:white;margin:0.0in 0.0in 0.0in 32.0px;font-size:10.0pt;font-family:arial, helvetica, sans-serif"><span style="font-size:10.0pt;color:black;font-family:arial, helvetica, sans-serif">Maintain accurate and up-to-date filing systems, both physical and digital</span></li> <li style="background-color:white;margin:0.0in 0.0in 0.0in 32.0px;font-size:10.0pt;font-family:arial, helvetica, sans-serif"><span style="font-size:10.0pt;color:black;font-family:arial, helvetica, sans-serif">Perform tasks related to expense reporting, procurement, claims management and budget tracking</span></li> <li style="background-color:white;margin:0.0in 0.0in 0.0in 32.0px;font-size:10.0pt;font-family:arial, helvetica, sans-serif"><span style="font-size:10.0pt;color:black;font-family:arial, helvetica, sans-serif">Ensure compliance with departmental and organizational policies and procedures</span></li> <li style="background-color:white;margin:0.0in 0.0in 0.0in 32.0px;font-size:10.0pt;font-family:arial, helvetica, sans-serif"><span style="font-size:10.0pt;color:black;font-family:arial, helvetica, sans-serif">Develop and implement administrative processes to improve efficiency and productivity</span></li> </ul> <p style="background-color:white;margin-top:0.0in;margin-right:0.0in;margin-bottom:0.0in;margin-left:32.0px;font-size:10.0pt;font-family:arial, helvetica, sans-serif"> </p> <p style="background-color:white;margin:0.0in;font-size:12.0pt;font-family:Aptos, sans-serif"><span style="font-size:10.0pt;color:black;font-family:arial, helvetica, sans-serif"> <strong>Job</strong> <strong>Requirements</strong></span></p> <ul style="margin-bottom:0.0in;margin-top:0.0px"> <li style="background-color:white;margin:0.0in 0.0in 0.0in 32.0px;font-size:10.0pt;font-family:arial, helvetica, sans-serif"><span style="font-size:10.0pt;color:black;font-family:arial, helvetica, sans-serif">Diploma or equivalent required; degree in business administration or related field preferred</span></li> <li style="background-color:white;margin:0.0in 0.0in 0.0in 32.0px;font-size:10.0pt;font-family:arial, helvetica, sans-serif"><span style="font-size:10.0pt;color:black;font-family:arial, helvetica, sans-serif">Prior experience (2+ years) as department secretary or administrative assistant</span></li> <li style="background-color:white;margin:0.0in 0.0in 0.0in 32.0px;font-size:10.0pt;font-family:arial, helvetica, sans-serif"><span style="font-size:10.0pt;color:black;font-family:arial, helvetica, sans-serif">Ability to maintain confidentiality and handle sensitive information</span></li> <li style="background-color:white;margin:0.0in 0.0in 0.0in 32.0px;font-size:10.0pt;font-family:arial, helvetica, sans-serif"><span style="font-size:10.0pt;color:black;font-family:arial, helvetica, sans-serif">Able to multi-task and work independently under tight timelines</span></li> <li style="background-color:white;margin:0.0in 0.0in 0.0in 32.0px;font-size:10.0pt;font-family:arial, helvetica, sans-serif"><span style="font-size:10.0pt;color:black;font-family:arial, helvetica, sans-serif">Proactive, resourceful and able to think and act strategically and tactically</span></li> <li style="background-color:white;margin:0.0in 0.0in 0.0in 32.0px;font-size:10.0pt;font-family:arial, helvetica, sans-serif"><span style="font-size:10.0pt;color:black;font-family:arial, helvetica, sans-serif">Strong verbal and written communication skills</span></li> <li style="background-color:white;margin:0.0in 0.0in 0.0in 32.0px;font-size:10.0pt;font-family:arial, helvetica, sans-serif"><span style="font-size:10.0pt;color:black;font-family:arial, helvetica, sans-serif">Strong stakeholder management skills </span></li> <li style="background-color:white;margin:0.0in 0.0in 0.0in 32.0px;font-size:10.0pt;font-family:arial, helvetica, sans-serif"><span style="font-size:10.0pt;color:black;font-family:arial, helvetica, sans-serif">Proficiency in Microsoft Office tools</span></li> <li style="background-color:white;margin:0.0in 0.0in 0.0in 32.0px;font-size:10.0pt;font-family:arial, helvetica, sans-serif"><span style="font-size:10.0pt;color:black;font-family:arial, helvetica, sans-serif">Culturally sensitive</span></li> </ul> <p style="background-color:white;font-size:10.0pt;font-family:arial, helvetica, sans-serif;margin:0.0in 0.0in 0.0in 32.0px"><span style="font-size:10.0pt;color:black;font-family:arial, helvetica, sans-serif">(this is a 12 months contract role)</span></p> <p style="background-color:white;font-size:12.0pt;font-family:Aptos, sans-serif;margin:0.0in 0.0in 0.0in 32.0px"> </p>