Responsibilities Executive support <ul> <li style="text-align:justify;line-height:normal;background-color:white;font-size:11.0pt;font-family:Calibri, sans-serif">Manage and maintain the schedules of the General Manager and senior management including meetings, appointments, and travel arrangements.</li> <li style="text-align:justify;line-height:normal;background-color:white;font-size:11.0pt;font-family:Calibri, sans-serif">Ensure updated meeting schedules with senior management of SMBC Group (Japan) which may be changed in short notice and in Japanese.</li> <li style="text-align:justify;line-height:normal;background-color:white;font-size:11.0pt;font-family:Calibri, sans-serif">Arrange regular meetings with the affiliates and subsidiaries overseas.</li> <li style="text-align:justify;line-height:normal;background-color:white;font-size:11.0pt;font-family:Calibri, sans-serif">Handle confidential and sensitive information with the utmost integrity and discretion.</li> <li style="text-align:justify;line-height:normal;background-color:white;font-size:11.0pt;font-family:Calibri, sans-serif">Support ah-hoc requests as needed.</li> </ul> Communication & Coordination <ul> <li style="text-align:justify;line-height:normal;background-color:white;font-size:11.0pt;font-family:Calibri, sans-serif">Coordinate internal and external communications, including managing emails, phone calls, meeting agendas and follow-ups.</li> <li style="text-align:justify;line-height:normal;background-color:white;font-size:11.0pt;font-family:Calibri, sans-serif">Work together with the other executive assistant based in Tokyo to support the General Manager schedules.</li> <li style="text-align:justify;line-height:normal;background-color:white;font-size:11.0pt;font-family:Calibri, sans-serif">Liaise with internal departments and external stakeholders to ensure seamless operations and timely information flow.</li> </ul> Administrative Operations <ul> <li style="text-align:justify;line-height:normal;background-color:white;font-size:11.0pt;font-family:Calibri, sans-serif">Organize and maintain physical and digital filling systems.</li> <li style="text-align:justify;line-height:normal;background-color:white;font-size:11.0pt;font-family:Calibri, sans-serif">Manage expense-related tasks including documentation and submission of reports.</li> <li style="text-align:justify;line-height:normal;background-color:white;font-size:11.0pt;font-family:Calibri, sans-serif">Make travel arrangements including flights, accommodations, and itineraries. </li> <li style="text-align:justify;line-height:normal;background-color:white;font-size:11.0pt;font-family:Calibri, sans-serif">Prepare and submit travel expenses, claim reimbursement and Entertainment & Gift applications.</li> <li style="text-align:justify;line-height:normal;background-color:white;font-size:11.0pt;font-family:Calibri, sans-serif">Prepare and disseminate internal communications including travel details, forms and other administrative documents.</li> <li style="text-align:justify;line-height:normal;background-color:white;font-size:11.0pt;font-family:Calibri, sans-serif">Provide backup covers for other executive assistants when needed.</li> </ul> Requirements <ul> <li style="line-height:normal;background-color:white;font-size:11.0pt;font-family:Calibri, sans-serif">Proven experience as an executive assistant, team assistant or executive secretary. Experience in supporting Japanese management is an added advantage.</li> <li style="line-height:normal;background-color:white;font-size:11.0pt;font-family:Calibri, sans-serif">Strong written and verbal communication, and interpersonal skills.</li> <li style="line-height:normal;background-color:white;font-size:11.0pt;font-family:Calibri, sans-serif">Proficiency in English is required. Ability to understand and communicate in Japanese is an added advantage for liaising with Tokyo Head Office.</li> <li style="line-height:normal;background-color:white;font-size:11.0pt;font-family:Calibri, sans-serif">Strong organization and time-management abilities.</li> <li style="line-height:normal;background-color:white;font-size:11.0pt;font-family:Calibri, sans-serif">Proficiency in Microsoft Office Suite - Outlook, Excel and Word.</li> <li style="line-height:normal;background-color:white;font-size:11.0pt;font-family:Calibri, sans-serif">Demonstrates a high level of multitasking ability and effective time management, with a strong sense of prioritization to ensure critical tasks are addressed promptly and efficiently.</li> </ul>

Senior Analyst, Executive Assistant, Asia Growing Markets Department (Singapore) @ Sumitomo Mitsui Banking Corporation

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