About this role
<p style="margin:12.0pt 0.0cm;line-height:115%;font-size:11.0pt;font-family:Arial, sans-serif">We are seeking a highly organised and detail-oriented <strong>Procurement Specialist</strong> to manage the end-to-end procurement and renewal lifecycle of software licenses. This role will be central to standardising processes, ensuring compliance with internal and external requirements, and optimising commercial outcomes across the organisation.</p> <p style="margin:12.0pt 0.0cm;line-height:115%;font-size:11.0pt;font-family:Arial, sans-serif">The ideal candidate has strong experience working in <strong>large, complex organisations</strong>, understands <strong>procurement and commercial contracting</strong>, and is confident navigating multi-stakeholder environments.</p> <p style="margin:12.0pt 0.0cm;line-height:115%;font-size:11.0pt;font-family:Arial, sans-serif"> </p> <p style="margin:12.0pt 0.0cm;line-height:115%;font-size:11.0pt;font-family:Arial, sans-serif"><strong><span style="font-size:17.0pt;line-height:115%">Key Responsibilities</span></strong></p> <h3 style="margin:14.0pt 0.0cm 4.0pt;line-height:115%;font-size:14.0pt;font-family:Arial, sans-serif;color:#434343;font-weight:normal"><strong><span style="font-size:13.0pt;line-height:115%;color:black">Software Licensing & Renewal Management</span></strong></h3> <ul style="margin-top:12.0pt;margin-bottom:1.0E-4pt"> <li style="margin:12.0pt 0.0cm 1.0E-4pt 0.0px;line-height:115%;font-size:11.0pt;font-family:Arial, sans-serif">Lead the full lifecycle of software license procurement, renewal, and amendments.</li> <li style="margin:0.0cm 0.0cm 0.0cm 0.0px;line-height:115%;font-size:11.0pt;font-family:Arial, sans-serif">Maintain an accurate inventory of license expiry dates, usage, and renewal timelines.</li> <li style="margin:0.0cm 0.0cm 12.0pt 0.0px;line-height:115%;font-size:11.0pt;font-family:Arial, sans-serif">Coordinate with vendors and internal stakeholders to secure timely renewals and avoid service interruptions.</li> </ul> <h3 style="margin:14.0pt 0.0cm 4.0pt;line-height:115%;font-size:14.0pt;font-family:Arial, sans-serif;color:#434343;font-weight:normal"><a name="_rlmcln2mf6oj"></a><strong><span style="font-size:13.0pt;line-height:115%;color:black">End-to-End Procurement Coordination</span></strong></h3> <ul style="margin-top:12.0pt;margin-bottom:1.0E-4pt"> <li style="margin:12.0pt 0.0cm 1.0E-4pt 0.0px;line-height:115%;font-size:11.0pt;font-family:Arial, sans-serif">Manage due diligence requirements for Group approval, including financial, legal, and information security reviews.</li> <li style="margin:0.0cm 0.0cm 0.0cm 0.0px;line-height:115%;font-size:11.0pt;font-family:Arial, sans-serif">Prepare and submit procurement documentation, business cases, and approval packs.</li> <li style="margin:0.0cm 0.0cm 12.0pt 0.0px;line-height:115%;font-size:11.0pt;font-family:Arial, sans-serif">Liaise with Finance, Legal and InfoSec to ensure all compliance and process steps are completed.</li> </ul> <h3 style="margin:14.0pt 0.0cm 4.0pt;line-height:115%;font-size:14.0pt;font-family:Arial, sans-serif;color:#434343;font-weight:normal"><a name="_phe7jhl6ofrb"></a><strong><span style="font-size:13.0pt;line-height:115%;color:black">Vendor & Contract Management</span></strong></h3> <ul style="margin-top:12.0pt;margin-bottom:1.0E-4pt"> <li style="margin:12.0pt 0.0cm 1.0E-4pt 0.0px;line-height:115%;font-size:11.0pt;font-family:Arial, sans-serif">Review commercial contract terms, identify key obligations, and ensure alignment with organisational requirements.</li> <li style="margin:0.0cm 0.0cm 0.0cm 0.0px;line-height:115%;font-size:11.0pt;font-family:Arial, sans-serif">Assist in vendor negotiations to secure competitive pricing and favourable terms.</li> <li style="margin:0.0cm 0.0cm 12.0pt 0.0px;line-height:115%;font-size:11.0pt;font-family:Arial, sans-serif">Consolidate software purchases across teams to optimise spend and leverage economies of scale.</li> </ul> <h3 style="margin:14.0pt 0.0cm 4.0pt;line-height:115%;font-size:14.0pt;font-family:Arial, sans-serif;color:#434343;font-weight:normal"><a name="_4tpwb220oexx"></a><strong><span style="font-size:13.0pt;line-height:115%;color:black">Governance, Documentation & Process Improvement</span></strong></h3> <ul style="margin-top:12.0pt;margin-bottom:1.0E-4pt"> <li style="margin:12.0pt 0.0cm 1.0E-4pt 0.0px;line-height:115%;font-size:11.0pt;font-family:Arial, sans-serif">Develop and maintain standard operating procedures (SOPs) for vendor and license management.</li> <li style="margin:0.0cm 0.0cm 0.0cm 0.0px;line-height:115%;font-size:11.0pt;font-family:Arial, sans-serif">Ensure consistent documentation, audit readiness, and traceability of decisions.</li> <li style="margin:0.0cm 0.0cm 12.0pt 0.0px;line-height:115%;font-size:11.0pt;font-family:Arial, sans-serif">Identify process gaps and drive continuous improvement initiatives.</li> </ul> <h3 style="margin:14.0pt 0.0cm 4.0pt;line-height:115%;font-size:14.0pt;font-family:Arial, sans-serif;color:#434343;font-weight:normal"><a name="_68g1ria6f2a3"></a><strong><span style="font-size:13.0pt;line-height:115%;color:black">Budget & Spend Visibility</span></strong></h3> <ul style="margin-top:12.0pt;margin-bottom:1.0E-4pt"> <li style="margin:12.0pt 0.0cm 1.0E-4pt 0.0px;line-height:115%;font-size:11.0pt;font-family:Arial, sans-serif">Maintain central visibility of vendor spend across the organisation.</li> <li style="margin:0.0cm 0.0cm 0.0cm 0.0px;line-height:115%;font-size:11.0pt;font-family:Arial, sans-serif">Track, analyse, and report on software procurement expenditure.</li> <li style="margin:0.0cm 0.0cm 12.0pt 0.0px;line-height:115%;font-size:11.0pt;font-family:Arial, sans-serif">Highlight opportunities to rationalise contracts and reduce duplication.</li> </ul> <h3 style="margin:14.0pt 0.0cm 4.0pt;line-height:115%;font-size:14.0pt;font-family:Arial, sans-serif;color:#434343;font-weight:normal"><a name="_7arxk2pkguws"></a><strong><span style="font-size:13.0pt;line-height:115%;color:black">Stakeholder Communication</span></strong></h3> <ul style="margin-top:12.0pt;margin-bottom:1.0E-4pt"> <li style="margin:12.0pt 0.0cm 1.0E-4pt 0.0px;line-height:115%;font-size:11.0pt;font-family:Arial, sans-serif">Act as the single point of contact for software licensing queries.</li> <li style="margin:0.0cm 0.0cm 0.0cm 0.0px;line-height:115%;font-size:11.0pt;font-family:Arial, sans-serif">Communicate clearly and confidently with stakeholders at all levels.</li> <li style="margin:0.0cm 0.0cm 12.0pt 0.0px;line-height:115%;font-size:11.0pt;font-family:Arial, sans-serif">Provide regular updates on renewal status, risks, and timelines.</li> </ul> <div style="text-align:center;margin:0.0cm;line-height:115%;font-size:11.0pt;font-family:Arial, sans-serif" align="center"><hr align="center" size="2" width="100%"></div> <h2 style="margin:18.0pt 0.0cm 4.0pt;line-height:115%;font-size:16.0pt;font-family:Arial, sans-serif;font-weight:normal"><a name="_wwwzqqf3wtw"></a><strong><span style="font-size:17.0pt;line-height:115%">Qualifications & Experience</span></strong></h2> <h3 style="margin:14.0pt 0.0cm 4.0pt;line-height:115%;font-size:14.0pt;font-family:Arial, sans-serif;color:#434343;font-weight:normal"><a name="_8pweag2qs3p4"></a><strong><span style="font-size:13.0pt;line-height:115%;color:black">Required</span></strong></h3> <ul style="margin-top:12.0pt;margin-bottom:1.0E-4pt"> <li style="margin:12.0pt 0.0cm 1.0E-4pt 0.0px;line-height:115%;font-size:11.0pt;font-family:Arial, sans-serif">Minimum <strong>3–5 years’ experience</strong> in vendor management, procurement, software licensing, or similar role.</li> <li style="margin:0.0cm 0.0cm 0.0cm 0.0px;line-height:115%;font-size:11.0pt;font-family:Arial, sans-serif">Strong background working in <strong>large enterprises</strong> with complex procurement or governance processes.</li> <li style="margin:0.0cm 0.0cm 0.0cm 0.0px;line-height:115%;font-size:11.0pt;font-family:Arial, sans-serif"><strong>Accounting or Finance background</strong> (e.g., degree in Accounting/Finance or equivalent experience), with a solid understanding of budgeting, cost tracking, and financial governance.</li> <li style="margin:0.0cm 0.0cm 0.0cm 0.0px;line-height:115%;font-size:11.0pt;font-family:Arial, sans-serif">Solid understanding of <strong>commercial contracts</strong>, licensing models, and vendor negotiation principles.</li> <li style="margin:0.0cm 0.0cm 0.0cm 0.0px;line-height:115%;font-size:11.0pt;font-family:Arial, sans-serif">Demonstrated ability to manage multiple concurrent requests with precision and attention to detail.</li> <li style="margin:0.0cm 0.0cm 0.0cm 0.0px;line-height:115%;font-size:11.0pt;font-family:Arial, sans-serif">Excellent organisational skills with the ability to structure, document and prioritise work effectively.</li> <li style="margin:0.0cm 0.0cm 12.0pt 0.0px;line-height:115%;font-size:11.0pt;font-family:Arial, sans-serif">Strong written and verbal communication skills with the ability to influence and engage stakeholders.</li> </ul> <h3 style="margin:14.0pt 0.0cm 4.0pt;line-height:115%;font-size:14.0pt;font-family:Arial, sans-serif;color:#434343;font-weight:normal"><a name="_kng4jpmqkcq6"></a><strong><span style="font-size:13.0pt;line-height:115%;color:black">Preferred</span></strong></h3> <ul style="margin-top:12.0pt;margin-bottom:1.0E-4pt"> <li style="margin:12.0pt 0.0cm 1.0E-4pt 0.0px;line-height:115%;font-size:11.0pt;font-family:Arial, sans-serif">Experience working with SaaS, subscription models, and enterprise software vendors.</li> <li style="margin:0.0cm 0.0cm 0.0cm 0.0px;line-height:115%;font-size:11.0pt;font-family:Arial, sans-serif">Knowledge of procurement systems (e.g., SAP Ariba, Coupa, Jira Service Management, or similar).</li> <li style="margin:0.0cm 0.0cm 12.0pt 0.0px;line-height:115%;font-size:11.0pt;font-family:Arial, sans-serif">Familiarity with Information Security and Legal review processes.</li> </ul> <p style="margin:0.0cm;line-height:115%;font-size:11.0pt;font-family:Arial, sans-serif"> </p>