About this role
<p>Dentons US LLP is seeking a highly organized and experienced Legal Administrative Assistant to provide support to our trusts and estates lawyers in our Chicago office. This role offers the opportunity to work in a dynamic, collaborative environment supporting sophisticated trusts and estates work for high-profile clients. This position is hybrid with a three day in-office requirement per week.</p> <p> </p> <p><strong>Responsibilities</strong></p> <ul type="disc"> <li>Manage core legal administrative tasks, including conflicts checks, new client-matter openings, expense reconciliation, billing, electronic approvals, calendaring, conference room reservations, and travel arrangements.</li> <li>Coordinate and track high-priority action items, deadlines, and follow-ups to ensure timely delivery by attorneys.</li> <li>Handle confidential and sensitive communications, including screening and managing emails, calls, and correspondence with clients, partners, and executives.</li> <li>Utilize the Document Management System (iManage) for secure filing, organization, and efficient retrieval of documents and records.</li> <li>Provide high-level administrative and organizational support, such as planning internal/external meetings and conferences, including catering and logistics.</li> <li>Anticipate needs, prioritize competing demands, and proactively manage a heavy workload in a fast-paced setting (overtime may be required periodically).</li> <li>Other duties may be assigned to support the team’s needs and fully meet the requirements for this position.</li> </ul> <p> </p> <p><strong>Qualifications & Experience</strong></p> <ul type="disc"> <li>5+ years of legal administrative experience in a mid to large-size law firm, with strong preference for prior support in the trusts and estates practice.</li> <li>Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).</li> <li>Demonstrated proficiency with legal-specific tools: iManage (required); familiarity with Intapp, Emburse (formerly Chrome River), Kiteworks, and Litera strongly preferred.</li> <li>Exceptional written and verbal communication skills, with the ability to interact confidently, professionally, and discreetly with clients, high-level partners, and executives.</li> <li>Proven ability to maintain the highest levels of confidentiality, exercise sound judgment, and thrive in a collaborative, deadline-driven environment.</li> <li>Strong organizational skills, attention to detail, and capacity to manage multiple priorities while remaining proactive and solutions oriented.</li> <li>Must be able to work overtime as needed.</li> </ul> <p> </p> <p><strong>Salary</strong></p> <p>Pursuant with states' laws, the salary range for this position is $78,000 - $90,000, based on experience and local market.</p><p> </p> <p style="text-align:center"><span style="font-family:Arial, Helvetica, sans-serif"><span style="font-size:11.0pt"><span style="font-size:10.0pt">Dentons US LLP offers a competitive salary and benefits package including medical, dental, vision, 401k, profit sharing, short-term/long-term disability, life insurance, tuition reimbursement, paid time off, paid holidays and discretionary bonuses. </span></span></span></p> <p> </p> <p style="text-align:center"><em>Dentons US LLP is an Equal Opportunity Employer - Disability/Vet. Pursuant to local ordinances, we will consider for employment qualified applicants with arrest and conviction records.</em></p> <p> </p> <p style="text-align:center"><em>If you need any assistance seeking a job opportunity at Dentons US, LLP, or if you need reasonable accommodation with the application process, please call our Talent Acquisition Specialist at +1 314 259 5898 or contact us at [email protected]. </em></p> <p> </p> <h2><span style="color:#3498db">About Dentons</span></h2> <p>Redefining possibilities. Together, everywhere. For more information visit <a href="dentons.com">www.dentons.com</a></p>