About this role
<div><div style="padding:10.0px 0.0px;border:1.0px solid transparent"><div style="font-size:20.0px;word-wrap:break-word"><H2 style="font-size:1.0em;margin:0.0px"><b>About The Job</b></H2> </div><div><p><span style="font-size:10.0pt;font-family:arial, helvetica, sans-serif">The SUSS Core supports the university’s mission by providing a transformative experience that educates students holistically – cognitively, socially, and creatively. It equips students with values, skills and knowledge to become adaptive, resilient global citizens, ready to engage with the challenges of the 21st century. Through interdisciplinary & experiential learning, students are empowered to appreciate complex issues in local and global contexts, enhance their understanding of individuals, communities and relationships, and contribute meaningfully to society. The SUSS Core emphasises socio-cultural competence and social responsibility, fostering sustainable, reciprocal engagement with partners on real-world issues.</span></p> <p><span style="font-size:10.0pt;font-family:arial, helvetica, sans-serif">The Executive/Senior Executive (Global Learning) reports to the Head (Global Learning) and is responsible for supporting the administration of short-term mobility programmes to achieve the strategic and operational goals of the SUSS Core.</span></p></div></div><div style="padding:10.0px 0.0px;border:1.0px solid transparent"><div style="font-size:20.0px;word-wrap:break-word"><H2 style="font-size:1.0em;margin:0.0px"><b>What You Will Be Doing</b></H2> </div><div><p style="text-align:justify"><span style="font-size:10.0pt;font-family:arial, helvetica, sans-serif">Key Responsibilities</span><br><br><span style="font-size:10.0pt;font-family:arial, helvetica, sans-serif">Summer and Winter School </span></p> <ul> <li style="text-align:justify"><span style="font-size:10.0pt;font-family:arial, helvetica, sans-serif">Manage administration and operations ensuring seamless coordination of summer and winter student mobility to partner institutions.</span></li> <li style="text-align:justify"><span style="font-size:10.0pt;font-family:arial, helvetica, sans-serif">Liaise with SUSS students and representatives of partner institutions to support the effective delivery of summer/winter school mobility.</span></li> <li style="text-align:justify"><span style="font-size:10.0pt;font-family:arial, helvetica, sans-serif">Conduct pre-departure briefings, ensuring compliance and implementation of crisis management protocols for student travels.</span></li> <li style="text-align:justify"><span style="font-size:10.0pt;font-family:arial, helvetica, sans-serif">Manage the administration of credit recognition.</span></li> <li style="text-align:justify"><span style="font-size:10.0pt;font-family:arial, helvetica, sans-serif">Organise events related to summer and winter schools including fairs and information session</span></li> </ul> <p style="text-align:justify"> </p> <p style="text-align:justify"><span style="font-size:10.0pt;font-family:arial, helvetica, sans-serif">Short-term immersion (Inbound and Outbound) </span></p> <ul> <li style="text-align:justify"><span style="font-size:10.0pt;font-family:arial, helvetica, sans-serif">Provide administrative and logistical support for the outbound overseas component of the NIE351 Interdisciplinary Global Learning course:</span></li> <li style="text-align:justify"><span style="font-size:10.0pt;font-family:arial, helvetica, sans-serif">Manage student travel arrangements including flight bookings, accommodation and land arrangements in consultation with instructors and partner institutions.</span></li> <li style="text-align:justify"><span style="font-size:10.0pt;font-family:arial, helvetica, sans-serif">Manage vendor and contract management.</span></li> <li style="text-align:justify"><span style="font-size:10.0pt;font-family:arial, helvetica, sans-serif">Conduct pre-departure briefings, ensuring compliance and implementation of crisis management protocols for student travels.</span></li> <li style="text-align:justify"><span style="font-size:10.0pt;font-family:arial, helvetica, sans-serif">Overseas travel may be required to support instructors in the management of students and logistics.</span></li> <li style="text-align:justify"><span style="font-size:10.0pt;font-family:arial, helvetica, sans-serif">Provide administrative and logistical support for the Inbound immersion programmes.</span></li> </ul> <p style="text-align:justify"> </p></div></div><div style="padding:10.0px 0.0px;border:1.0px solid transparent"><div style="font-size:16.0px;word-wrap:break-word"><H2 style="font-size:1.0em;margin:0.0px"></H2> </div><div><p style="text-align:justify"><span style="font-size:10.0pt;font-family:arial, helvetica, sans-serif">Budget administration and management:</span></p> <ul> <li style="text-align:justify"><span style="font-size:10.0pt;font-family:arial, helvetica, sans-serif">Collate budget and expenditure data. </span></li> <li style="text-align:justify"><span style="font-size:10.0pt;font-family:arial, helvetica, sans-serif">Support procurement and finance administration to process payments for vendors and suppliers.</span></li> </ul> <p style="text-align:justify"><span style="font-size:10.0pt;font-family:arial, helvetica, sans-serif">Others</span></p> <ul> <li style="text-align:justify"><span style="font-size:10.0pt;font-family:arial, helvetica, sans-serif">Support department events and activities, as well as univeristy wide projects and activities</span></li> <li style="text-align:justify"><span style="font-size:10.0pt;font-family:arial, helvetica, sans-serif">Assist with other tasks and duties assigned by supervisor</span></li> <li style="text-align:justify"><span style="font-size:10.0pt;font-family:arial, helvetica, sans-serif">Manage the units general communication</span></li> </ul></div></div><div style="padding:10.0px 0.0px;border:1.0px solid transparent"><div style="font-size:20.0px;word-wrap:break-word"><H2 style="font-size:1.0em;margin:0.0px"><b>Job Requirements</b></H2> </div><div><ul> <li style="font-family:arial, helvetica, sans-serif;font-size:10.0pt;text-align:justify"><span style="font-family:arial, helvetica, sans-serif;font-size:10.0pt">Degree holder with at least 3-5 years of experience within an institution of higher learning or operations in a university/educational setting would be an advantage.</span></li> <li style="font-family:arial, helvetica, sans-serif;font-size:10.0pt;text-align:justify"><span style="font-family:arial, helvetica, sans-serif;font-size:10.0pt">Proven experience in the administration of student mobility programmes.</span></li> <li style="font-family:arial, helvetica, sans-serif;font-size:10.0pt;text-align:justify"><span style="font-family:arial, helvetica, sans-serif;font-size:10.0pt">Perform administrative tasks with accuracy and timeliness.</span></li> <li style="font-family:arial, helvetica, sans-serif;font-size:10.0pt;text-align:justify"><span style="font-family:arial, helvetica, sans-serif;font-size:10.0pt">Ability to ensure the integrity and confidentiality of student data.</span></li> <li style="font-family:arial, helvetica, sans-serif;font-size:10.0pt;text-align:justify"><span style="font-family:arial, helvetica, sans-serif;font-size:10.0pt">Strong interpersonal and communication skills, with the ability to connect with diverse stakeholders.</span></li> <li style="font-family:arial, helvetica, sans-serif;font-size:10.0pt;text-align:justify"><span style="font-family:arial, helvetica, sans-serif;font-size:10.0pt">Excellent teamwork capabilities, with the ability to manage responsibilities independently and collaboratively.</span></li> <li style="font-family:arial, helvetica, sans-serif;font-size:10.0pt;text-align:justify"><span style="font-family:arial, helvetica, sans-serif;font-size:10.0pt">Excellent coordination, administrative and organisational skills, with the ability to manage multiple priorities effectively.</span></li> <li style="font-family:arial, helvetica, sans-serif;font-size:10.0pt;text-align:justify"><span style="font-family:arial, helvetica, sans-serif;font-size:10.0pt">Flexibility for international travel. </span></li> </ul></div></div></div>