Title: Admin Specialist III (Orlando) Company: Peoples Gas System State and City: Florida - Orlando Shift: 8 Hr. X 5 Days Build the Future Join a team that keeps essential operations running smoothly. As an Administrative Specialist III, you’ll play a critical role in supporting leaders, coordinating workflows, and ensuring compliance processes are executed accurately and efficiently. This role is ideal for someone who enjoys problem-solving, data analysis, and working across teams to support key business functions in a fast-paced environment. What You’ll Do In this role, you’ll provide advanced administrative support, serve as a trusted resource for internal teams, and help manage key business processes. Key responsibilities include: <ul type="disc"> <li style="font-family:arial, helvetica, sans-serif;font-size:12.0pt">Serve as a primary administrative point of contact for internal teams and external stakeholders</li> <li style="font-family:arial, helvetica, sans-serif;font-size:12.0pt">Handle non-routine inquiries and problem resolution with sound judgment</li> <li style="font-family:arial, helvetica, sans-serif;font-size:12.0pt">Draft, edit, and manage business correspondence, reports, and presentations</li> <li style="font-family:arial, helvetica, sans-serif;font-size:12.0pt">Coordinate workflows and activities across departments to ensure smooth operations</li> <li style="font-family:arial, helvetica, sans-serif;font-size:12.0pt">Maintain and organize confidential records, files, and documentation systems</li> <li style="font-family:arial, helvetica, sans-serif;font-size:12.0pt">Support budget tracking, forecasting, and variance analysis</li> <li style="font-family:arial, helvetica, sans-serif;font-size:12.0pt">Compile and analyze data to support reports, presentations, and operational decisions</li> <li style="font-family:arial, helvetica, sans-serif;font-size:12.0pt">Track and manage compliance activities, inspections, and regulatory requirements</li> <li style="font-family:arial, helvetica, sans-serif;font-size:12.0pt">Assist with training new team members and provide guidance to junior staff</li> <li style="font-family:arial, helvetica, sans-serif;font-size:12.0pt">Support special projects and provide backup support for operational functions as needed</li> </ul> What Success Looks Like <ul type="disc"> <li style="font-family:arial, helvetica, sans-serif;font-size:12.0pt">You proactively manage priorities and keep multiple workflows moving efficiently</li> <li style="font-family:arial, helvetica, sans-serif;font-size:12.0pt">Leaders trust you to deliver accurate, timely, and organized support</li> <li style="font-family:arial, helvetica, sans-serif;font-size:12.0pt">You identify opportunities to improve processes and streamline administrative tasks</li> <li style="font-family:arial, helvetica, sans-serif;font-size:12.0pt">Data and reports you produce are clear, accurate, and actionable</li> <li style="font-family:arial, helvetica, sans-serif;font-size:12.0pt">Compliance activities are completed on time and properly documented</li> <li style="font-family:arial, helvetica, sans-serif;font-size:12.0pt">You collaborate effectively across teams and support a positive work environment</li> </ul> What We’re Looking For We’re looking for a detail-oriented professional who thrives in a fast-paced environment and enjoys balancing multiple responsibilities while maintaining a high level of accuracy and professionalism. Required Qualifications <ul type="disc"> <li style="font-family:arial, helvetica, sans-serif;font-size:12.0pt">High School Diploma or GED</li> <li style="font-family:arial, helvetica, sans-serif;font-size:12.0pt">4+ years of administrative support experience (or 2+ years in a progressive internal administrative role)</li> <li style="font-family:arial, helvetica, sans-serif;font-size:12.0pt">Proficiency in Microsoft Office (Word, Excel, PowerPoint)</li> <li style="font-family:arial, helvetica, sans-serif;font-size:12.0pt">Experience using email systems and digital communication tools</li> <li style="font-family:arial, helvetica, sans-serif;font-size:12.0pt">Strong ability to analyze data, create reports, and support presentations</li> <li style="font-family:arial, helvetica, sans-serif;font-size:12.0pt">Proven ability to manage confidential information with discretion</li> <li style="font-family:arial, helvetica, sans-serif;font-size:12.0pt">Experience working in a fast-paced, multi-tasking environment</li> <li style="font-family:arial, helvetica, sans-serif;font-size:12.0pt">Strong written and verbal communication skills</li> <li style="font-family:arial, helvetica, sans-serif;font-size:12.0pt">Ability to prioritize work, solve problems, and operate independently</li> </ul> Preferred Qualifications <ul type="disc"> <li style="font-family:arial, helvetica, sans-serif;font-size:12.0pt">Associate’s Degree from an accredited college</li> <li style="font-family:arial, helvetica, sans-serif;font-size:12.0pt">Experience in a utility, energy, or regulated industry environment</li> <li style="font-family:arial, helvetica, sans-serif;font-size:12.0pt">Familiarity with systems such as CIS/CRM, GIS, or operational software tools</li> <li style="font-family:arial, helvetica, sans-serif;font-size:12.0pt">Knowledge of budgeting processes and administrative procedures</li> </ul> Skills That Will Help You Stand Out <ul type="disc"> <li style="font-family:arial, helvetica, sans-serif;font-size:12.0pt">Advanced data analysis and reporting skills</li> <li style="font-family:arial, helvetica, sans-serif;font-size:12.0pt">Strong organizational and records management abilities</li> <li style="font-family:arial, helvetica, sans-serif;font-size:12.0pt">Excellent customer service and stakeholder communication skills</li> <li style="font-family:arial, helvetica, sans-serif;font-size:12.0pt">Ability to interpret policies and make sound decisions independently</li> <li style="font-family:arial, helvetica, sans-serif;font-size:12.0pt">Experience supporting compliance tracking or regulatory processes</li> <li style="font-family:arial, helvetica, sans-serif;font-size:12.0pt">Strong attention to detail and accuracy</li> <li style="font-family:arial, helvetica, sans-serif;font-size:12.0pt">Ability to collaborate effectively across all levels of the organization</li> </ul> What to Expect <ul type="disc"> <li style="font-family:arial, helvetica, sans-serif;font-size:12.0pt">Primarily office-based work with occasional field or operational exposure</li> <li style="font-family:arial, helvetica, sans-serif;font-size:12.0pt">Opportunities to contribute to projects, process improvements, and cross-functional initiatives</li> <li style="font-family:arial, helvetica, sans-serif;font-size:12.0pt">A role that combines administration, analytics, and operational support</li> <li style="font-family:arial, helvetica, sans-serif;font-size:12.0pt">Participation in business continuity and emergency response efforts when needed</li> <li style="font-family:arial, helvetica, sans-serif;font-size:12.0pt">Pre-employment screening including background check and drug screening</li> </ul> Why Join Peoples Gas? You’ll have the opportunity to lead meaningful change, elevate the employee experience, and build a workforce ready for the future all while working with a collaborative leadership team committed to excellence. The successful applicant will be required to take a pre-employment drug screening, as well as a background check (including education, employment, criminal and motor vehicle) will also be conducted as part of the pre-employment screening. A physical may be conducted if required for the role. #Admin #OfficeManager #administrativesupport #reporting #administration #administrative #ORL #Orlando #Orlandojobs #Orlandogigs #CentralFL #CentralFLjobs #ORLjobs #OrlandoAdmin #EnergyAdmin #EnergyAdminRoles #EnergyAdminjobs #NGadmin #NaturalGasAdmin #NaturalGas #FLJobs #FloridaJobs #FloridaAdmin #FLAdmin

Admin Specialist III (Orlando) (Orlando, Florida, US, 32801) @ Teco

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