<table class="MsoNormalTable" style="width:518.25pt;border-collapse:collapse;border:none" border="1" cellspacing="0" cellpadding="0"> <tbody> <tr style="height:15.5pt"> <td style="width:518.25pt;border:solid windowtext 1.0pt;background-color:#1f497d;padding:0.0in 5.4pt 0.0in 5.4pt" colspan="6" valign="top"> OVERVIEW </td> </tr> <tr style="height:15.5pt"> <td style="width:110.9pt;border:solid windowtext 1.0pt;border-top:none;background-color:#d9d9d9;padding:0.0in 5.4pt 0.0in 5.4pt" valign="top"> Job Title </td> <td style="width:163.75pt;border-top:none;border-left:none;border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt;background-color:white;padding:0.0in 5.4pt 0.0in 5.4pt" valign="top"> Specialist </td> <td style="width:66.85pt;border-top:none;border-left:none;border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt;background-color:#e6e6e6;padding:0.0in 5.4pt 0.0in 5.4pt" valign="top"> Job Code </td> <td style="width:58.9pt;border-top:none;border-left:none;border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt;background-color:white;padding:0.0in 5.4pt 0.0in 5.4pt" valign="top"> - </td> <td style="width:58.9pt;border-top:none;border-left:none;border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt;background-color:#d9d9d9;padding:0.0in 5.4pt 0.0in 5.4pt" valign="top"> Grade </td> <td style="width:58.95pt;border-top:none;border-left:none;border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt;background-color:white;padding:0.0in 5.4pt 0.0in 5.4pt" valign="top"> I2 </td> </tr> <tr style="height:15.5pt"> <td style="width:110.9pt;border:solid windowtext 1.0pt;border-top:none;background-color:#d9d9d9;padding:0.0in 5.4pt 0.0in 5.4pt" valign="top"> Group </td> <td style="width:163.75pt;border-top:none;border-left:none;border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt;background-color:white;padding:0.0in 5.4pt 0.0in 5.4pt" valign="top"> Integrated Solutions </td> <td style="width:66.85pt;border-top:none;border-left:none;border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt;background-color:#e6e6e6;padding:0.0in 5.4pt 0.0in 5.4pt" valign="top"> Division </td> <td style="width:176.75pt;border-top:none;border-left:none;border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt;background-color:white;padding:0.0in 5.4pt 0.0in 5.4pt" colspan="3" valign="top"> Digital Solutions </td> </tr> <tr style="height:15.5pt"> <td style="width:110.9pt;border:solid windowtext 1.0pt;border-top:none;background-color:#d9d9d9;padding:0.0in 5.4pt 0.0in 5.4pt" valign="top"> Department </td> <td style="width:163.75pt;border-top:none;border-left:none;border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt;background-color:white;padding:0.0in 5.4pt 0.0in 5.4pt" valign="top"> Digital Solutions </td> <td style="width:66.85pt;border-top:none;border-left:none;border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt;background-color:#e6e6e6;padding:0.0in 5.4pt 0.0in 5.4pt" valign="top"> Unit </td> <td style="width:176.75pt;border-top:none;border-left:none;border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt;background-color:white;padding:0.0in 5.4pt 0.0in 5.4pt" colspan="3" valign="top"> Digital Solutions </td> </tr> </tbody> </table> <table class="MsoNormalTable" style="width:7.2in;border-collapse:collapse;border:none" border="1" cellspacing="0" cellpadding="0"> <tbody> <tr> <td style="width:7.2in;border:solid windowtext 1.0pt;background-color:#1f497d;padding:0.0in 5.4pt 0.0in 5.4pt" valign="top"> ROLE PURPOSE The aim is to state the overall significance of the job from the organization’s perspective. </td> </tr> <tr style="height:59.5pt"> <td style="width:7.2in;border:solid windowtext 1.0pt;border-top:none;background-color:white;padding:0.0in 5.4pt 0.0in 5.4pt" valign="top"> The role is responsible for providing administrative, secretarial, and clerical support to ensure the smooth and efficient operation of the department. The Secretary manages correspondence, organizes meetings, maintains records, coordinates communication, and supports daily office activities while ensuring confidentiality, accuracy, and professionalism. </td> </tr> </tbody> </table> <table class="MsoNormalTable" style="width:518.85pt;border-collapse:collapse;border:none" border="1" cellspacing="0" cellpadding="0"> <tbody> <tr style="height:15.15pt"> <td style="width:518.85pt;border:solid windowtext 1.0pt;background-color:#1f497d;padding:0.0in 5.4pt 0.0in 5.4pt" colspan="2" valign="top"> KEY ACCOUNTABILITIES & ACTIVITIES This section describes the principal outputs required from the job. </td> </tr> <tr style="height:15.15pt"> <td style="width:123.5pt;border:solid windowtext 1.0pt;border-top:none;background-color:#d9d9d9;padding:0.0in 5.4pt 0.0in 5.4pt" valign="top"> Key Accountabilities </td> <td style="width:395.35pt;border-top:none;border-left:none;border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt;background-color:#d9d9d9;padding:0.0in 5.4pt 0.0in 5.4pt" valign="top"> Key Activities </td> </tr> <tr style="height:15.15pt"> <td style="width:123.5pt;border:solid windowtext 1.0pt;border-top:none;background-color:white;padding:0.0in 5.4pt 0.0in 5.4pt" valign="top"> <ol style="margin-top:4.8pt;margin-bottom:4.8pt"> <li style="margin:4.8pt 0.0in 4.8pt 0.0px;font-size:12.0pt;font-family:'Times New Roman', serif">Daily Operations</li> </ol> </td> <td style="width:395.35pt;border-top:none;border-left:none;border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt;background-color:white;padding:0.0in 5.4pt 0.0in 5.4pt" valign="top"> • Manage daily administrative and clerical tasks to support department operations. • Organize and maintain calendars, appointments, and schedules. • Prepare, format, and review letters, memos, reports, presentations, and other documents. • Maintain filing systems and ensure documents are properly stored, updated, and easily accessible. • Receive visitors, answer phone calls, and handle general inquiries professionally. • Arrange meetings, prepare meeting rooms, and provide required administrative support. • Record and distribute meeting minutes when required. </td> </tr> <tr style="height:15.15pt"> <td style="width:123.5pt;border:solid windowtext 1.0pt;border-top:none;background-color:white;padding:0.0in 5.4pt 0.0in 5.4pt" valign="top"> <ol style="margin-top:4.8pt;margin-bottom:4.8pt" start="2"> <li style="margin:4.8pt 0.0in 4.8pt 0.0px;font-size:12.0pt;font-family:'Times New Roman', serif">Coordination & Communication</li> </ol> </td> <td style="width:395.35pt;border-top:none;border-left:none;border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt;background-color:white;padding:0.0in 5.4pt 0.0in 5.4pt" valign="top"> • Coordinate communication between the manager, employees, internal departments, and external parties. • Receive, screen, and redirect emails, calls, and official correspondence as needed. • Follow up on assigned tasks, pending documents, and required approvals. • Support travel arrangements, hotel bookings, transportation, and related logistics when required. • Ensure timely communication and proper documentation of requests and responses. </td> </tr> <tr style="height:15.15pt"> <td style="width:123.5pt;border:solid windowtext 1.0pt;border-top:none;background-color:white;padding:0.0in 5.4pt 0.0in 5.4pt" valign="top"> <ol style="margin-top:4.8pt;margin-bottom:4.8pt" start="3"> <li style="margin:4.8pt 0.0in 4.8pt 0.0px;font-size:12.0pt;font-family:'Times New Roman', serif">Policies, Processes & Procedures</li> </ol> </td> <td style="width:395.35pt;border-top:none;border-left:none;border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt;background-color:white;padding:0.0in 5.4pt 0.0in 5.4pt" valign="top"> <table class="MsoNormalTable" border="0" cellpadding="0"> <tbody> <tr> <td style="padding:0.75pt 0.75pt 0.75pt 0.75pt"> </td> </tr> </tbody> </table> <ul style="margin-top:4.8pt;margin-bottom:4.8pt"> <li style="margin:4.8pt 0.0in 4.8pt 0.0px;list-style:none;font-size:12.0pt;font-family:'Times New Roman', serif"> </li> </ul> <table class="MsoNormalTable" border="0" cellpadding="0"> <tbody> <tr> <td style="padding:0.75pt 0.75pt 0.75pt 0.75pt"> <ul style="margin-top:4.8pt;margin-bottom:4.8pt"> <li style="margin:4.8pt 0.0in 4.8pt 0.0px;font-size:12.0pt;font-family:'Times New Roman', serif">• Follow approved administrative policies, processes, and procedures. • Ensure all documents and correspondence comply with internal standards and approval requirements. • Support the implementation of office procedures to improve efficiency and organization. • Maintain confidentiality of sensitive information and official documents. • Identify administrative issues and escalate them to the direct manager when needed.</li> </ul> </td> </tr> </tbody> </table> </td> </tr> <tr style="height:15.15pt"> <td style="width:123.5pt;border:solid windowtext 1.0pt;border-top:none;background-color:white;padding:0.0in 5.4pt 0.0in 5.4pt" valign="top"> <ol style="margin-top:4.8pt;margin-bottom:4.8pt" start="4"> <li style="margin:4.8pt 0.0in 4.8pt 0.0px;font-size:12.0pt;font-family:'Times New Roman', serif">Information Security</li> </ol> </td> <td style="width:395.35pt;border-top:none;border-left:none;border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt;background-color:white;padding:0.0in 5.4pt 0.0in 5.4pt" valign="top"> • Maintain the confidentiality, integrity, and availability of documents and information. • Handle sensitive and confidential information in accordance with company policies. • Ensure proper access control for files, records, and official correspondence. • Avoid unauthorized sharing, copying, or disclosure of company information. • Report any suspected information security incidents or breaches to the relevant department. </td> </tr> </tbody> </table> <table class="MsoNormalTable" style="width:7.2in;border-collapse:collapse;border:none" border="1" cellspacing="0" cellpadding="0"> <tbody> <tr> <td style="width:7.2in;border:solid windowtext 1.0pt;background-color:#1f497d;padding:0.0in 5.4pt 0.0in 5.4pt" colspan="2" valign="top"> JOB SPECIFICATIONS </td> </tr> <tr> <td style="width:144.9pt;border:solid windowtext 1.0pt;border-top:none;background-color:#d9d9d9;padding:0.0in 5.4pt 0.0in 5.4pt" valign="top"> Academic and professional qualifications </td> <td style="width:373.5pt;border-top:none;border-left:none;border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt;background-color:#f3f3f3;padding:0.0in 5.4pt 0.0in 5.4pt" valign="top"> Bachelor’s degree in Business Administration, Office Management, Secretarial Studies, or any related field. </td> </tr> <tr> <td style="width:144.9pt;border:solid windowtext 1.0pt;border-top:none;background-color:#d9d9d9;padding:0.0in 5.4pt 0.0in 5.4pt" valign="top"> Years and Nature of Experience </td> <td style="width:373.5pt;border-top:none;border-left:none;border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt;background-color:#f3f3f3;padding:0.0in 5.4pt 0.0in 5.4pt" valign="top"> • 2 to 4 years of experience in secretarial, administrative, or office support roles. </td> </tr> </tbody> </table>

Specialist Job (Riyadh, SA) @ Al-Elm Information Security Company

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