About this role
<div><div style="padding:10.0px 0.0px;border:1.0px solid transparent"><div style="font-size:16.0px;word-wrap:break-word"><H2 style="font-size:1.0em;margin:0.0px"><b>Job Summary</b></H2> </div><div><p>The Accounts Payable department within Finance and Business Operations is seeking an Accounts Payable Assistant to join our team. This position is responsible for oversight of the day-to-day tasks performed by the Vendor Data team in the Accounts Payable department.</p> <p> </p> <p><strong>Responsibilities include:</strong></p> <ul type="disc"> <li>Reviewing and executing all requests to create new vendors as well as changes to existing vendor information to maintain the integrity of vendor data at the University. </li> <li>Ensure the verification and validation of all vendor data according to the approved standard process. </li> <li>Communicate with internal and external customers regarding the status of requests. </li> <li>Facilitate the timely completion of vendor data related requests by reviewing reports and monitoring the work queue. </li> <li>Assist with triaging RUSH requests and serve as the point of contact for questions. </li> <li>Document vendor data related processes and procedures. </li> <li>Evaluate opportunities for process improvements and/or training and communication needs. </li> <li>Perform routine testing on system processes whenever system updates or upgrades are performed. </li> <li>Work closely with the Operations Specialists to monitor all vendor data related activity. </li> <li>Collaborate with other members of the Accounts Payable team to complete monthly auditing and reconciliation tasks. </li> </ul> <p> </p> <p><strong>What We’re Looking For:</strong></p> <p><strong>Required:</strong></p> <p><strong>Education and Experience:</strong></p> <ul type="disc"> <li>High School Diploma/GED.</li> <li>Four years of experience in bookkeeping, business assistance, or related field.</li> </ul> <p> </p> <p><strong>Skills Needed:</strong></p> <ul type="disc"> <li>Strong verbal and written communication skills. </li> <li>Ability to identify problems, analyze information and implement solutions. </li> <li>Analyze and use independent judgment in the interpretation of University’s policies and procedures.</li> <li>Strong understanding of University processes including Accounts Payables and Vendor Data tasks. </li> <li>Capable of taking initiative, assuming responsibility, maintain quality standards and handling confidential information with discretion. </li> <li>Strong organizational and time management skills with emphasis on accuracy and attention to detail. </li> <li>Ability to influence and build work relationships among a diverse workforce at all levels. </li> <li>Ability to work independently and follow through on assignment with minimal direction. </li> <li>Flexible and adaptable to constantly varying work environments.</li> </ul> <ul type="disc"> <li>Ability to analyze, interpret and implement policies and procedures.</li> <li>Ability to write standard operating procedures pertaining to business processes.</li> <li>Proficient with personal computers and related software (Microsoft Excel, Outlook, Teams, database, internet, computer applications, etc.) </li> <li>Must possess a learning orientation to changing technology </li> <li>Demonstrated oral and written communication skills </li> </ul> <p> </p> <p><strong>What is Helpful:</strong></p> <ul type="disc"> <li>General knowledge of accounts payable and vendor data functions.</li> <li>Two years of University experience.</li> <li>Demonstrated functional supervision.</li> </ul> <p> </p> <p><strong>Additional Information:</strong></p> <ul type="disc"> <li>Purdue will not sponsor employment authorization for this position </li> <li>A background check will be required for employment in this position</li> <li>FLSA: Non-Exempt (Eligible For Overtime)</li> <li>Retirement Eligibility: Non-exempt Defined Contribution Plan</li> </ul> <p><strong> </strong></p> <p><strong>Purdue University is an EO/EA University</strong></p></div></div><div style="padding:10.0px 0.0px;border:1.0px solid transparent"><div style="font-size:16.0px;word-wrap:break-word"><H2 style="font-size:1.0em;margin:0.0px"><b>Career Stream</b></H2> </div><div><p>Administrative and Operational Support 4</p> <p>Pay Band S050<br>Job Code #20003320<br>The anticipated annual rate for this position is $22.50/hour.</p></div></div></div>