About this role
<p style="margin-bottom:11.0px;text-align:justify"><span style="font-size:12.0pt;font-family:verdana, geneva, sans-serif">Join a dynamic team at the pulse of global markets, where we deliver innovative software and service solutions for essential financial reporting and capital markets transactions. At DFIN, we are a values-driven organization that empowers you to build a fulfilling career while bringing your authentic self to work every day. Our <em>“Win as One”</em> mentality ensures that our team’s success is directly linked to Client, Shareholder and Employee Satisfaction.</span></p> <p style="margin-bottom:11.0px;text-align:justify"> </p> <p style="margin-bottom:11.0px;text-align:justify"><span style="font-size:12.0pt;font-family:verdana, geneva, sans-serif">Recognized as one of <em>AMERICA'S MOST LOVED WORKPLACES®</em> for five consecutive years and a <em>Built In Best Places to Work</em> for six years, we are committed to our employees’ total well-being. Enjoy competitive compensation, a flexible workplace, comprehensive benefits, and opportunities for professional growth. Bring your passion and talents to DFIN – because being YOU thrives here. </span></p><div><div style="padding:10.0px 0.0px;border:1.0px solid transparent"><div style="font-size:16.0px;word-wrap:break-word"><H2 style="font-size:1.0em;margin:0.0px"><b>Summary:</b></H2> </div><div><p><span style="font-family:verdana, geneva, sans-serif;font-size:12.0pt">The Senior Executive Assistant provides proactive, high-quality administrative and operational support to senior leaders. This role is responsible for managing complex calendars, coordinating leadership meetings and events, and executing key administrative processes that enable efficient business operations. The position requires strong organizational skills, sound judgment, and the ability to manage multiple priorities in a fast-paced environment while maintaining confidentiality and professionalism. At this level, the Senior Executive Assistant operates with moderate independence, applying experience and established processes to deliver consistent, high-quality support. </span></p></div></div><div style="padding:10.0px 0.0px;border:1.0px solid transparent"><div style="font-size:16.0px;word-wrap:break-word"><H2 style="font-size:1.0em;margin:0.0px"><b>Responsibilities:</b></H2> </div><div><ul> <li style="font-family:verdana, geneva, sans-serif;font-size:12.0pt"> <div><span style="font-family:verdana, geneva, sans-serif;font-size:12.0pt">Manage and prioritize executive calendars, ensuring alignment with business needs</span></div> </li> <li style="font-family:verdana, geneva, sans-serif;font-size:12.0pt"> <div><span style="font-family:verdana, geneva, sans-serif;font-size:12.0pt">Coordinate meetings across stakeholders, proactively resolving scheduling conflicts</span></div> </li> <li style="font-family:verdana, geneva, sans-serif;font-size:12.0pt"> <div><span style="font-family:verdana, geneva, sans-serif;font-size:12.0pt">Prepare agendas, meeting materials, and follow-ups</span></div> </li> <li style="font-family:verdana, geneva, sans-serif;font-size:12.0pt"> <div><span style="font-family:verdana, geneva, sans-serif;font-size:12.0pt">Serve as a key point of contact for administrative and scheduling inquiries</span></div> </li> <li style="font-family:verdana, geneva, sans-serif;font-size:12.0pt"> <div><span style="font-family:verdana, geneva, sans-serif;font-size:12.0pt">Plan and execute leadership meetings, offsites, and employee events</span></div> </li> <li style="font-family:verdana, geneva, sans-serif;font-size:12.0pt"> <div><span style="font-family:verdana, geneva, sans-serif;font-size:12.0pt">Coordinate logistics including travel, venues, catering, and communicationsSupport hiring processes through interview scheduling and candidate coordination</span></div> </li> <li style="font-family:verdana, geneva, sans-serif;font-size:12.0pt"> <div><span style="font-family:verdana, geneva, sans-serif;font-size:12.0pt">Handle financial administrative tasks (POs, expenses, accruals, vendor coordination)</span></div> </li> <li style="font-family:verdana, geneva, sans-serif;font-size:12.0pt"> <div><span style="font-family:verdana, geneva, sans-serif;font-size:12.0pt">Maintain communication channels, distribution lists, and organized systems</span></div> </li> <li style="font-family:verdana, geneva, sans-serif;font-size:12.0pt"> <div><span style="font-family:verdana, geneva, sans-serif;font-size:12.0pt">Provide cross-functional and ad hoc administrative support with a service-oriented mindset</span></div> </li> </ul></div></div><div style="padding:10.0px 0.0px;border:1.0px solid transparent"><div style="font-size:16.0px;word-wrap:break-word"><H2 style="font-size:1.0em;margin:0.0px"><b>Qualifications:</b></H2> </div><div><ul> <li style="font-family:verdana, geneva, sans-serif;font-size:12.0pt"><span style="font-family:verdana, geneva, sans-serif;font-size:12.0pt">Demonstrated experience supporting senior leaders in an administrative or executive assistant capacity</span></li> <li style="font-family:verdana, geneva, sans-serif;font-size:12.0pt"><span style="font-family:verdana, geneva, sans-serif;font-size:12.0pt">Strong organizational skills with the ability to manage multiple priorities simultaneously</span></li> <li style="font-family:verdana, geneva, sans-serif;font-size:12.0pt"><span style="font-family:verdana, geneva, sans-serif;font-size:12.0pt">Excellent communication and interpersonal skills with a customer-service orientation</span></li> <li style="font-family:verdana, geneva, sans-serif;font-size:12.0pt"><span style="font-family:verdana, geneva, sans-serif;font-size:12.0pt">High level of discretion and ability to handle confidential information</span></li> <li style="font-family:verdana, geneva, sans-serif;font-size:12.0pt"><span style="font-family:verdana, geneva, sans-serif;font-size:12.0pt">Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and collaboration tools</span></li> <li style="font-family:verdana, geneva, sans-serif;font-size:12.0pt"><span style="font-family:verdana, geneva, sans-serif;font-size:12.0pt">Experience coordinating executive-level meetings, offsites, or corporate events (preferred)</span></li> <li style="font-family:verdana, geneva, sans-serif;font-size:12.0pt"><span style="font-family:verdana, geneva, sans-serif;font-size:12.0pt">Familiarity with procurement, expense reporting, and/or basic financial processes (preferred)</span></li> <li style="font-family:verdana, geneva, sans-serif;font-size:12.0pt"><span style="font-family:verdana, geneva, sans-serif;font-size:12.0pt">Experience supporting HR or cross-functional leadership teams (preferred)</span></li> </ul></div></div></div><p style="text-align:justify"><span style="font-size:12.0pt;font-family:verdana, geneva, sans-serif">It is the policy of Donnelley Financial Solutions to select, place, and manage all its employees without discrimination based on race, color, national origin, gender, age, religion, actual or perceived disability, veteran status, actual or perceived sexual orientation, genetic information or any other protected status. </span></p> <p style="text-align:justify"> </p> <p style="text-align:justify"><span style="font-size:12.0pt"><span style="font-family:verdana, geneva, sans-serif">If you are a qualified individual w</span><span style="font-family:verdana, geneva, sans-serif">ith a disability or a disabled veteran, you have the right to request a reasonable accommodation if you are unable or limited in your ability to use or access <a href="http://jobs.dfinsolutions.com"><span style="color:#800080">jobs.dfinsolutions.com</span></a><span style="color:#800080"> </span>as a result of your disability. You can request a reasonable accommodation by sending an email to <span style="font-family:verdana, geneva, sans-serif;font-size:12.0pt"><span style="color:#800080"><u>[email protected]</u></span></span>. </span></span></p> <p style="text-align:justify"> </p> <p style="text-align:justify"><span style="font-family:verdana, geneva, sans-serif;font-size:12.0pt">At DFIN, protecting your identity is a top priority. Please be aware of scammers impersonating DFIN recruiters. DFIN recruiters will never request personal information via email or text. You will only receive a text from us if you've already been in contact. All automated messages will come from<em> <span style="font-family:verdana, geneva, sans-serif;font-size:12.0pt"><span style="color:#800080"><u>[email protected]</u></span></span></em>. If you ever have doubts about the legitimacy of any communication from us, please do not hesitate to reach out for verification via <span style="color:#800080"><u>[email protected]</u></span> (this email is for general TA questions and is not used for updates on your application status). #BI-Remote</span></p>