Deputy Manager- Administration & Facilities (Pune, IN) @ AB SKF

<p style="margin:0.0cm 7.4pt 0.0cm 0.0cm;background-color:white;line-height:116%;font-size:9.5pt;font-family:Verdana, sans-serif"><strong><span style="font-size:10.0pt;line-height:116%;font-family:'SKF Sans Office Medium';color:black">About SKF </span></strong></p> <p style="margin:0.0cm 7.4pt 0.0cm 0.0cm;text-align:justify;background-color:white;line-height:116%;font-size:9.5pt;font-family:Verdana, sans-serif"><span style="font-size:10.0pt;line-height:116%;font-family:'SKF Sans Office Medium';color:black">SKF started its operations in India in 1923. Today, SKF provides through its five technology-centric platforms: bearings and units, seals solutions and services. Over the years the company has evolved from manufacturing company to a knowledge-driven engineering company sustainable and competitive business excellence. </span></p> <p style="margin:0.0cm 7.4pt 0.0cm 0.0cm;text-align:justify;background-color:white;line-height:116%;font-size:9.5pt;font-family:Verdana, sans-serif"> </p> <p style="margin:0.0cm 7.4pt 0.0cm 0.0cm;text-align:justify;background-color:white;line-height:116%;font-size:9.5pt;font-family:Verdana, sans-serif"><span style="font-size:10.0pt;line-height:116%;font-family:'SKF Sans Office Medium';color:black"> SKF&apos;s solutions provide sustainable ways for companies across the sectors to achieve breakthroughs in friction reduction, energy efficiency and reliability. With a strong commitment to research-based innovation value-added solutions that integrate all its five technology platforms. About the organization: www.skf.com/in </span></p> <p style="margin:0.0cm 7.4pt 0.0cm 0.0cm;text-align:justify;background-color:white;line-height:116%;font-size:9.5pt;font-family:Verdana, sans-serif"> </p> <p style="margin:0.0cm 7.4pt 0.0cm 0.0cm;text-align:justify;background-color:white;line-height:116%;font-size:9.5pt;font-family:Verdana, sans-serif"><strong><span style="font-size:10.0pt;line-height:116%;font-family:'SKF Sans Office Medium';color:black">SKF Purpose Statement </span></strong></p> <p style="margin:0.0cm 7.4pt 0.0cm 0.0cm;text-align:justify;background-color:white;line-height:116%;font-size:9.5pt;font-family:Verdana, sans-serif"><span style="font-size:10.0pt;line-height:116%;font-family:'SKF Sans Office Medium';color:black">Together, we re-imagine rotation for a better tomorrow. </span></p> <p style="margin:0.0cm 7.4pt 0.0cm 0.0cm;text-align:justify;background-color:white;line-height:116%;font-size:9.5pt;font-family:Verdana, sans-serif"><span style="font-size:10.0pt;line-height:116%;font-family:'SKF Sans Office Medium';color:black">By creating intelligent and clean solutions for people and the planet</span></p> <p style="text-align:center;margin:0.0cm;line-height:116%;font-size:9.5pt;font-family:Verdana, sans-serif"> </p> <p style="text-align:center;margin:0.0cm;line-height:116%;font-size:9.5pt;font-family:Verdana, sans-serif"><strong><u><span style="font-size:10.0pt;line-height:116%;font-family:'SKF Sans Office Medium'">Job Description</span></u></strong></p> <p style="margin:0.0cm;line-height:116%;font-size:9.5pt;font-family:Verdana, sans-serif"> </p> <p style="margin:0.0cm;line-height:116%;font-size:9.5pt;font-family:Verdana, sans-serif"><span style="font-size:10.0pt;line-height:116%;font-family:'SKF Sans Office Medium'">Job title: Deputy Manager Administration &amp; Facilities Management, GCC, Pune </span></p> <p style="margin:0.0cm;line-height:116%;font-size:9.5pt;font-family:Verdana, sans-serif"><span style="font-size:10.0pt;line-height:116%;font-family:'SKF Sans Office Medium'">Reports to: Head Administration</span></p> <p style="margin:0.0cm;line-height:116%;font-size:9.5pt;font-family:Verdana, sans-serif"><span style="font-size:10.0pt;line-height:116%;font-family:'SKF Sans Office Medium'">Role type: team Handling</span></p> <p style="margin:0.0cm;line-height:116%;font-size:9.5pt;font-family:Verdana, sans-serif"><span style="font-size:10.0pt;line-height:116%;font-family:'SKF Sans Office Medium'">Location: Pune</span></p> <p style="margin:0.0cm;line-height:116%;font-size:9.5pt;font-family:Verdana, sans-serif"> </p> <ol style="list-style-type:upper-alpha;margin-bottom:0.0cm;margin-top:0.0px"> <li style="margin:0.0cm 0.0cm 0.0cm 0.0px;line-height:116%;font-size:9.5pt;font-family:Verdana, sans-serif"><span style="font-size:10.0pt;line-height:116%;font-family:'SKF Sans Office Medium';color:black"> Key purpose of the job – Responsible for Facility Management &amp; Administration activities at SKF Pune site for GCC (Global Capability Centre)</span></li> </ol> <p style="text-align:justify;margin:0.0cm;line-height:116%;font-size:9.5pt;font-family:Verdana, sans-serif"><span style="font-size:10.0pt;line-height:116%;font-family:'SKF Sans Office Medium';color:black"> </span></p> <ol style="list-style-type:upper-alpha;margin-bottom:0.0cm;margin-top:0.0px" start="2"> <li style="margin:0.0cm 0.0cm 0.0cm 0.0px;line-height:116%;font-size:9.5pt;font-family:Verdana, sans-serif"><span style="font-size:10.0pt;line-height:116%;font-family:'SKF Sans Office Medium';color:black">Profile of the job holder – </span></li> </ol> <p style="margin:0.0cm 0.0cm 0.0cm 36.0pt;line-height:116%;font-size:9.5pt;font-family:Verdana, sans-serif"> </p> <ul style="margin-bottom:0.0cm;margin-top:0.0px"> <li style="margin:0.0cm 0.0cm 0.0cm 48.0px;line-height:116%;font-size:9.5pt;font-family:Verdana, sans-serif"><span style="font-size:10.0pt;line-height:116%;font-family:'SKF Sans Office Medium';color:black">Bachelor / Masters in any stream</span></li> <li style="margin:0.0cm 0.0cm 0.0cm 48.0px;line-height:116%;font-size:9.5pt;font-family:Verdana, sans-serif"><span style="font-size:10.0pt;line-height:116%;font-family:'SKF Sans Office Medium';color:black">12 -15 years of experience in managing facility management &amp; administration, Security in mid-size organization (2000-3500 employees)</span></li> <li style="margin:0.0cm 0.0cm 0.0cm 48.0px;line-height:116%;font-size:9.5pt;font-family:Verdana, sans-serif"><span style="font-size:10.0pt;line-height:116%;font-family:'SKF Sans Office Medium';color:black">Preferably worked in IT / ITES, Manufacturing organizations </span></li> <li style="line-height:normal;margin:0.0cm 0.0cm 0.0cm 48.0px;font-size:9.5pt;font-family:Verdana, sans-serif"><span style="font-size:10.0pt;font-family:'SKF Sans Office Medium';color:black">Well-versed in facilities management best practices</span></li> <li style="line-height:normal;margin:0.0cm 0.0cm 0.0cm 48.0px;font-size:9.5pt;font-family:Verdana, sans-serif"><span style="font-size:10.0pt;font-family:'SKF Sans Office Medium';color:black">Excellent verbal and written communication skills</span></li> <li style="line-height:normal;margin:0.0cm 0.0cm 0.0cm 48.0px;font-size:9.5pt;font-family:Verdana, sans-serif"><span style="font-size:10.0pt;font-family:'SKF Sans Office Medium';color:black">Excellent organizational and leadership skills</span></li> <li style="margin:0.0cm 0.0cm 0.0cm 48.0px;line-height:116%;font-size:9.5pt;font-family:Verdana, sans-serif"><span style="font-size:10.0pt;line-height:116%;font-family:'SKF Sans Office Medium';color:black">Good analytical/critical thinking.</span></li> <li style="line-height:normal;margin:0.0cm 0.0cm 0.0cm 48.0px;font-size:9.5pt;font-family:Verdana, sans-serif"><span style="font-size:10.0pt;font-family:'SKF Sans Office Medium';color:black">High degree of Integrity</span></li> <li style="line-height:normal;margin:0.0cm 0.0cm 0.0cm 48.0px;font-size:9.5pt;font-family:Verdana, sans-serif"><span style="font-size:10.0pt;font-family:'SKF Sans Office Medium';color:black">Ability to take action to establish and maintain strong connections with people outside own work group.</span></li> <li style="line-height:normal;margin:0.0cm 0.0cm 0.0cm 48.0px;font-size:9.5pt;font-family:Verdana, sans-serif"><span style="font-size:10.0pt;font-family:'SKF Sans Office Medium';color:black">Proactively confronting difficult issues; making valiant choices and taking bold action.</span></li> <li style="margin:0.0cm 0.0cm 0.0cm 48.0px;line-height:116%;font-size:9.5pt;font-family:Verdana, sans-serif"><span style="font-size:10.0pt;line-height:116%;font-family:'SKF Sans Office Medium';color:black">Candidate should mandatorily have experience of managing multi-location operations atleast 3-4 sites.</span></li> </ul> <p style="margin:0.0cm 0.0cm 0.0cm 72.0pt;line-height:116%;font-size:9.5pt;font-family:Verdana, sans-serif"> </p> <ol style="list-style-type:upper-alpha;margin-top:12.0pt;margin-bottom:0.0cm" start="3"> <li style="margin:12.0pt 0.0cm 0.0cm 0.0px;line-height:normal;font-size:9.5pt;font-family:Verdana, sans-serif"><span style="font-size:10.0pt;font-family:'SKF Sans Office Medium';color:black"> Key responsibilities –</span></li> </ol> <ul style="margin-bottom:0.0cm;margin-top:0.0px"> <li style="margin:0.0cm 0.0cm 0.0cm 48.0px;line-height:116%;font-size:9.5pt;font-family:Verdana, sans-serif"><strong><span style="font-size:10.0pt;line-height:116%;font-family:'SKF Sans Office Medium';color:black">Facility Management Functions:</span></strong><span style="font-size:10.0pt;line-height:116%;font-family:'SKF Sans Office Medium';color:black"> Oversee all facility management functions including housekeeping, transportation, front office operations, guest and visit management, and telecommunication services at the Pune site. Additionally, supervise and coordinate facility management operations at other sites through respective site administrators.</span></li> <li style="margin:0.0cm 0.0cm 0.0cm 48.0px;line-height:116%;font-size:9.5pt;font-family:Verdana, sans-serif"><strong><span style="font-size:10.0pt;line-height:116%;font-family:'SKF Sans Office Medium';color:black">Security Arrangements:</span></strong><span style="font-size:10.0pt;line-height:116%;font-family:'SKF Sans Office Medium';color:black"> Ensure robust security arrangements at all sites to safeguard employees, visitors, and company assets. This includes coordinating with security personnel and implementing security protocols.</span></li> <li style="margin:0.0cm 0.0cm 0.0cm 48.0px;line-height:116%;font-size:9.5pt;font-family:Verdana, sans-serif"><strong><span style="font-size:10.0pt;line-height:116%;font-family:'SKF Sans Office Medium';color:black">Supervision and Coordination:</span></strong><span style="font-size:10.0pt;line-height:116%;font-family:'SKF Sans Office Medium';color:black"> Supervise and coordinate with all facilities staff, including janitorial, maintenance, and administrative personnel. Manage relationships with external contractors and service providers to ensure high-quality service delivery.</span></li> <li style="margin:0.0cm 0.0cm 0.0cm 48.0px;line-height:116%;font-size:9.5pt;font-family:Verdana, sans-serif"><strong><span style="font-size:10.0pt;line-height:116%;font-family:'SKF Sans Office Medium';color:black">Office Space Allocation:</span></strong><span style="font-size:10.0pt;line-height:116%;font-family:'SKF Sans Office Medium';color:black"> Allocate and manage office space to meet the needs of various departments and teams. Ensure efficient use of space and resources.</span></li> <li style="margin:0.0cm 0.0cm 0.0cm 48.0px;line-height:116%;font-size:9.5pt;font-family:Verdana, sans-serif"><strong><span style="font-size:10.0pt;line-height:116%;font-family:'SKF Sans Office Medium';color:black">Service Contracts Management:</span></strong><span style="font-size:10.0pt;line-height:116%;font-family:'SKF Sans Office Medium';color:black"> Manage service contracts for all sites, including negotiating terms, monitoring performance, and ensuring compliance with contractual obligations.</span></li> <li style="margin:0.0cm 0.0cm 0.0cm 48.0px;line-height:116%;font-size:9.5pt;font-family:Verdana, sans-serif"><strong><span style="font-size:10.0pt;line-height:116%;font-family:'SKF Sans Office Medium';color:black">Financial and Non-Financial Records:</span></strong><span style="font-size:10.0pt;line-height:116%;font-family:'SKF Sans Office Medium';color:black"> Maintain accurate financial and non-financial rec Facility Management Functions: Oversee all facility management functions including housekeeping, transportation, front office operations, guest and visit management, and telecommunication services at the Pune site. Additionally, supervise and coordinate facility management operations at other sites through respective site administrators.</span></li> <li style="margin:0.0cm 0.0cm 0.0cm 48.0px;line-height:116%;font-size:9.5pt;font-family:Verdana, sans-serif"><strong><span style="font-size:10.0pt;line-height:116%;font-family:'SKF Sans Office Medium';color:black">Budget Preparation and Adherence:</span></strong><span style="font-size:10.0pt;line-height:116%;font-family:'SKF Sans Office Medium';color:black"> Prepare and adhere to budgets for all sites. Monitor expenditures and implement cost-saving measures without compromising service quality.</span></li> <li style="margin:0.0cm 0.0cm 0.0cm 48.0px;line-height:116%;font-size:9.5pt;font-family:Verdana, sans-serif"><strong><span style="font-size:10.0pt;line-height:116%;font-family:'SKF Sans Office Medium';color:black">Project Management:</span></strong><span style="font-size:10.0pt;line-height:116%;font-family:'SKF Sans Office Medium';color:black"> Lead and manage new projects related to facility management, including site expansion, renovations, and the implementation of new FM services. Ensure projects are completed on time, within budget, and to the required standards.</span></li> <li style="margin:0.0cm 0.0cm 0.0cm 48.0px;line-height:116%;font-size:9.5pt;font-family:Verdana, sans-serif"><strong><span style="font-size:10.0pt;line-height:116%;font-family:'SKF Sans Office Medium';color:black">Integration of FM Services:</span></strong><span style="font-size:10.0pt;line-height:116%;font-family:'SKF Sans Office Medium';color:black"> Ensure the smooth integration of all facility management services at all sites to provide a seamless and pleasant experience for employees. This includes coordinating with various departments and addressing any issues that arise.</span></li> <li style="margin:0.0cm 0.0cm 0.0cm 48.0px;line-height:116%;font-size:9.5pt;font-family:Verdana, sans-serif"><strong><span style="font-size:10.0pt;line-height:116%;font-family:'SKF Sans Office Medium';color:black">Liaison with External Entities:</span></strong><span style="font-size:10.0pt;line-height:116%;font-family:'SKF Sans Office Medium';color:black"> Liaise with external service providers, government authorities, and regulatory bodies as required. Ensure compliance with all relevant laws and regulations.</span></li> <li style="margin:0.0cm 0.0cm 0.0cm 48.0px;line-height:116%;font-size:9.5pt;font-family:Verdana, sans-serif"><strong><span style="font-size:10.0pt;line-height:116%;font-family:'SKF Sans Office Medium';color:black">ISO &amp; other audits:</span></strong><span style="font-size:10.0pt;line-height:116%;font-family:'SKF Sans Office Medium';color:black"> Responsible for managing &amp; facing various ISO &amp; site audits &amp; also internal audits for all related functions &amp; sites. </span></li> </ul> <ol style="list-style-type:upper-alpha;margin-top:12.0pt;margin-bottom:0.0cm" start="4"> <li style="margin:12.0pt 0.0cm 0.0cm 0.0px;line-height:normal;font-size:9.5pt;font-family:Verdana, sans-serif"><span style="font-size:10.0pt;font-family:'SKF Sans Office Medium';color:black">Key interfaces - </span></li> </ol> <ul style="margin-top:12.0pt;margin-bottom:1.0 E-4pt"> <li style="margin:12.0pt 0.0cm 1.0 E-4pt 48.0px;line-height:normal;font-size:9.5pt;font-family:Verdana, sans-serif"><span style="font-size:10.0pt;font-family:'SKF Sans Office Medium';color:black">Factory managers / Branch heads for respective sites.</span></li> <li style="margin:12.0pt 0.0cm 1.0 E-4pt 48.0px;line-height:normal;font-size:9.5pt;font-family:Verdana, sans-serif"><span style="font-size:10.0pt;font-family:'SKF Sans Office Medium';color:black">All employees across SKF at various sites. </span></li> <li style="margin:12.0pt 0.0cm 1.0 E-4pt 48.0px;line-height:normal;font-size:9.5pt;font-family:Verdana, sans-serif"><span style="font-size:10.0pt;font-family:'SKF Sans Office Medium';color:black">Cross functional teams within the organization.</span></li> <li style="margin:12.0pt 0.0cm 1.0 E-4pt 48.0px;line-height:normal;font-size:9.5pt;font-family:Verdana, sans-serif"><span style="font-size:10.0pt;font-family:'SKF Sans Office Medium';color:black">Various admin team members at different sites &amp; central admin team.</span></li> <li style="margin:12.0pt 0.0cm 1.0 E-4pt 48.0px;line-height:normal;font-size:9.5pt;font-family:Verdana, sans-serif"><span style="font-size:10.0pt;font-family:'SKF Sans Office Medium';color:black">Senior management members at site &amp; within the organization.</span></li> <li style="margin:12.0pt 0.0cm 1.0 E-4pt 48.0px;line-height:normal;font-size:9.5pt;font-family:Verdana, sans-serif"><span style="font-size:10.0pt;font-family:'SKF Sans Office Medium';color:black">HR team members at site.</span></li> </ul> <p style="margin:0.0cm;line-height:116%;font-size:9.5pt;font-family:Verdana, sans-serif"> </p> <p style="margin:0.0cm;line-height:116%;font-size:9.5pt;font-family:Verdana, sans-serif"><span style="font-size:10.0pt;line-height:116%;font-family:'SKF Sans Office Medium'">Interested candidate/s can share their resume to <strong>[email protected]</strong></span></p> <p style="margin:0.0cm;line-height:116%;font-size:9.5pt;font-family:Verdana, sans-serif"> </p>