About this role
<div><div style="padding:10.0px 0.0px;border:1.0px solid transparent"><div style="font-size:16.0px;word-wrap:break-word"><H2 style="font-size:1.0em;margin:0.0px"><b>Purpose and Scope of the Job</b></H2> </div><div><p>The post holder is responsible for providing full spectrum of day-to-day HR and Admin supports and services in office. Assist in delivering various HR & Admin solutions to shape up of HR programs and policies with the added ability to think strategically.</p> <p>Essentially, responsible for the administration and delivery of all HR and admin activities under the guidance of the HR&Admin Manager / Assistant HR&Admin Manager.</p> <p>The post holder is responsible for HR and Admin duties, Team Leadership, communication, budget control. Maintain HR Programs and services standards, guidelines, policies and procedures.</p></div></div><div style="padding:10.0px 0.0px;border:1.0px solid transparent"><div style="font-size:16.0px;word-wrap:break-word"><H2 style="font-size:1.0em;margin:0.0px"><b>Job responsibilities</b></H2> </div><div><p><strong>Conceptual tasks, Strategy development and/or Project management</strong></p> <ul> <li>Act as project leader in office moving and renovation project; Lead the environmental management activities of the local office. Develop actionable plans and processes to engage staff satisfaction and submit reports.</li> <li>Participate in the annual HR & Admin budget and manpower budget for the entire force; Ability to understand all GP global positions and policies.</li> <li>Employment cost control, generate the recruitment budget & expense report when required;</li> </ul> <p> </p> <p><strong>Implementation</strong></p> <ul> <li>Responsible for the recruitment of front line operations including advertising/sourcing, screening, maintaining manpower requisition form, tracking interview process, extending offers to selected candidates, preparing employment documents and applying work permit (if any), monitoring the performance of recruitment agencies, internship coordination, etc.</li> <li>Organize employee relations activities to facilitate and promote interdepartmental communications;</li> <li>Solve people issues collaboratively with other departments and encourage a partnership working environment with their department heads;</li> <li>Expatriate management including immigration matters, income tax clearance, work visa application, local identity card and insurance matters, etc.</li> <li>Monitor and deliver the administration work in local office. Provide office management guideline and ensure implementation in the Greennet.</li> <li>Approve expenditures within the limit of authorization stated in the policy</li> <li>Provide advice and support for staff development program.</li> </ul> <p> </p> <p><strong>Support/ Coaching/ Leadership</strong></p> <ul> <li>Assist in organizing staff induction program and global setsail program;</li> <li>Exercise direct staff supervisory responsibility, if exist. Provide inspiration and motivation to team member;</li> <li>Initiate, plan and implement the work of the team members in consultation with the Human Resources & Administration Manager;</li> <li>Monitor and record the performance of team members and provide objective and constructive feedback. Conduct annual appraisals;</li> <li>Ensure the work of the team is effectively and appropriately communicated to the staff;</li> <li>Manage timely 2-way communication between management and employees;</li> <li>Promote & explain from time to time of HR policies and benefits to employees;</li> <li>Provide support for the Executive Director and Deputy/Organizational Support Director upon request;</li> <li>Undertake any other duties, appropriate to the post, as delegated by the Human Resources & Administration Manager, and Deputy/Organizational Support Director or Executive Director;</li> <li>Perform ad hoc projects when required;</li> </ul> <p> </p> <p><strong>Compliance/ Keeping Framework Conditions</strong></p> <ul> <li>Assist Human Resources and Administration Manager in formulating, implementing and reviewing policies for local office and the specific regions.</li> <li>Maintain an accurate and updated HR database and summit the related report and analysis on request. Maintain an effective HR record and filing system;</li> <li>Provide data for HR&Admin operation, contribute to the analysis, projection and reporting of the operation.</li> </ul></div></div><div style="padding:10.0px 0.0px;border:1.0px solid transparent"><div style="font-size:16.0px;word-wrap:break-word"><H2 style="font-size:1.0em;margin:0.0px"><b>__________________________________</b></H2> </div><div></div></div></div>