Requisition Id 16698 Overview: <a style="color:black" href="https://www.ornl.gov/">Oak Ridge National Laboratory</a> (ORNL) is the largest US Department of Energy science and energy laboratory, conducting basic and applied research to deliver transformative solutions to compelling problems in energy and security. We are seeking a proactive and organized Domestic Uranium Enrichment Centrifuge Experiment (DUECE) Project Coordinator to support Project Managers in the execution of complex, multi-phase infrastructure projects in Enrichment Science and Engineering Division. This role is focused on coordination, procurement tracking, documentation management, and stakeholder engagement. The Project Coordinator plays a key role in aligning internal and external resources, managing project logistics, and maintaining project momentum through detailed tracking and cross-functional collaboration . This position resides in the Systems Process and Assurance Section and will report to the Document Control and Records Management (DCRM) Group Leader. ESED serves the nation in two critical areas: advancing enrichment technologies and exploring stable isotope production and applications. The division leverages an elite staff of scientists and engineers with the world-leading capabilities of ORNL to deliver groundbreaking advancements with a variety of applications, from national security to life-saving medical treatments. ESED is the national steward for the research, development, and demonstration of enrichment technologies. The successful candidate will provide support for research and development, documentation, and system administration within a division that supports multiple projects and programs. The DCRM Group provides division-wide services in support of the strategic advancement of science and technology focused on the research and development of prototype enrichment devices for processing uranium-bearing and stable isotope compounds. Major Duties/Responsibilities: Project Planning & Coordination: <ul> <li style="font-family:arial, helvetica, sans-serif;font-size:10.0pt;color:black">Support planning, scheduling, execution, and closeout of multi-phase projects</li> <li style="font-family:arial, helvetica, sans-serif;font-size:10.0pt;color:black">Collaborate with facility operations, engineering, and maintenance teams to coordinate internal and external resources</li> <li style="font-family:arial, helvetica, sans-serif;font-size:10.0pt;color:black">Assist in risk and issue tracking, ensuring timely flagging and follow-up with project managers</li> </ul> Meeting/Collaboration Coordination: <ul> <li style="font-family:arial, helvetica, sans-serif;font-size:10.0pt;color:black">Coordinate critical interface meetings between the project and stakeholder activities across the Project</li> <li style="font-family:arial, helvetica, sans-serif;font-size:10.0pt;color:black">Track and maintain interface matrices and action checklists</li> </ul> Procurement & Vendor Tracking: <ul> <li style="font-family:arial, helvetica, sans-serif;font-size:10.0pt;color:black">Submit and monitor procurements and follow up on delivery status</li> <li style="font-family:arial, helvetica, sans-serif;font-size:10.0pt;color:black">Coordinate with procurement staff and vendors to ensure timely delivery and resolve issues</li> <li style="font-family:arial, helvetica, sans-serif;font-size:10.0pt;color:black">Track the use of external vendors and support contracts</li> </ul> Submittals & Approval Routing: <ul> <li style="font-family:arial, helvetica, sans-serif;font-size:10.0pt;color:black">Manage preparation, submission, and routing of submittals for internal and external reviews</li> <li style="font-family:arial, helvetica, sans-serif;font-size:10.0pt;color:black">Track approval workflows to ensure timely responses and maintain document version control</li> </ul> Task and Action Tracking: <ul> <li style="font-family:arial, helvetica, sans-serif;font-size:10.0pt;color:black">Monitor project deadlines and deliverables</li> <li style="font-family:arial, helvetica, sans-serif;font-size:10.0pt;color:black">Coordinate with task owners to maintain schedule alignment and accountability</li> </ul> Reporting and Communication: <ul> <li style="font-family:arial, helvetica, sans-serif;font-size:10.0pt;color:black">Compile Monthly Reporting data using Bl tools and P6 reports, SAP reports, etc.</li> <li style="font-family:arial, helvetica, sans-serif;font-size:10.0pt;color:black">Prepare and distribute weekly and monthly project progress updates and executive summaries</li> <li style="font-family:arial, helvetica, sans-serif;font-size:10.0pt;color:black">Capture meeting notes, converting them into clear action items and summaries</li> </ul> Document Management: <ul> <li style="font-family:arial, helvetica, sans-serif;font-size:10.0pt;color:black">Organize and archive project documentation (e.g., PMP, monthly reports, stakeholder lists, comms plans)</li> <li style="font-family:arial, helvetica, sans-serif;font-size:10.0pt;color:black">Maintain version control and ensure accessibility of key documents to the project team</li> </ul> Stakeholder Management: <ul> <li style="font-family:arial, helvetica, sans-serif;font-size:10.0pt;color:black">Act as a liaison between the PM team, project teams, and other departments to ensure alignment and collaboration, as necessary.</li> <li style="font-family:arial, helvetica, sans-serif;font-size:10.0pt;color:black">Facilitate regular meetings and maintain communication channels to keep stakeholders informed</li> <li style="font-family:arial, helvetica, sans-serif;font-size:10.0pt;color:black">Help identify and resolve issues or conflicts during project execution</li> </ul> Basic Qualifications: <ul> <li style="font-family:arial, helvetica, sans-serif;font-size:10.0pt;color:black">BS or BA degree and 3 years of experience in project coordination, project controls, or a similar role in a technical, facilities, or infrastructure environment.</li> <li style="font-family:arial, helvetica, sans-serif;font-size:10.0pt;color:black">Familiarity with project planning tools, procurement systems, and documentation workflows.</li> <li style="font-family:arial, helvetica, sans-serif;font-size:10.0pt;color:black">Strong organizational skills and attention to detail.</li> <li style="font-family:arial, helvetica, sans-serif;font-size:10.0pt;color:black">Effective communicator with the ability to coordinate across teams and departments.</li> </ul> Preferred Qualifications: <ul> <li style="font-family:arial, helvetica, sans-serif;font-size:10.0pt;color:black">Proficiency in Microsoft Office Suite (Excel, Teams, Word), SharePoint.</li> <li style="font-family:arial, helvetica, sans-serif;font-size:10.0pt;color:black">Experience with Bl tools and basic project management reporting.</li> <li style="font-family:arial, helvetica, sans-serif;font-size:10.0pt;color:black">Understanding of project life cycle phases, institutional controls, and construction or facilities project environments.</li> <li style="font-family:arial, helvetica, sans-serif;font-size:10.0pt;color:black">Ability to hold and maintain a DOE security clearance is required.</li> </ul> Relocation: Moving can be overwhelming and expensive. UT-Battelle offers a generous relocation package to ease the transition process. Domestic and international relocation assistance is available for certain positions. If invited to interview, be sure to ask your Recruiter (Talent Acquisition Partner) for details. For more information about our benefits, working here, and living here, visit the “About” tab at <a style="color:black" href="https://jobs.ornl.gov/">https://jobs.ornl.gov</a>. About the Isotope Science and Engineering Directorate (ISED): Established in 2020, the Isotope Science and Engineering Directorate is strengthening Oak Ridge National Laboratory's leadership in isotope production and enrichment technology innovation. ISED is guiding the Lab's pursuit of the fundamental science and technology that broadens the application of isotopes for energy, environmental, medical, and national security purposes. These efforts are made possible through the High Flux Isotope Reactor, the Radiochemical Engineering Development Center, ORNL's other nuclear facilities, and an assemblage of world-leading scientists and engineers. Please visit <a style="color:black" href="https://www.ornl.gov/directorate/isotopes">https://www.ornl.gov/directorate/isotopes</a> for more information about ISED. About ORNL: As a U.S. Department of Energy (DOE) Office of Science national laboratory, ORNL has an impressive 80-year legacy of addressing the nation’s most pressing challenges. Our team is made up of over 7,000 dedicated and innovative individuals! Our goal is to create an environment where a variety of perspectives and backgrounds are valued, ensuring ORNL is known as a top choice for employment. These principles are essential for supporting our broader mission to drive scientific breakthroughs and translate them into solutions for energy, environmental, and security challenges facing the nation. ORNL offers competitive pay and benefits programs to attract and retain individuals who demonstrate exceptional work behaviors. The laboratory provides a range of employee benefits, including medical and retirement plans and flexible work hours, to support the well-being of you and your family. Employee amenities such as on-site fitness, banking, and cafeteria facilities are also available for added convenience. Other benefits include the following: Prescription Drug Plan, Dental Plan, Vision Plan, 401(k) Retirement Plan, Contributory Pension Plan, Life Insurance, Disability Benefits, Generous Vacation and Holidays, Parental Leave, Legal Insurance with Identity Theft Protection, Employee Assistance Plan, Flexible Spending Accounts, Health Savings Accounts, Wellness Programs, Educational Assistance, Relocation Assistance, and Employee Discounts. If you have difficulty using the online application system or need an accommodation to apply due to a disability, please email: <a style="color:black" href="mailto:[email protected]">[email protected]</a>. #LI-DC1 This position will remain open for a minimum of 5 days after which it will close when a qualified candidate is identified and/or hired. We accept Word (.doc, .docx), Adobe (unsecured .pdf), Rich Text Format (.rtf), and HTML (.htm, .html) up to 5MB in size. Resumes from third party vendors will not be accepted; these resumes will be deleted and the candidates submitted will not be considered for employment. ORNL is an equal opportunity employer. All qualified applicants, including individuals with disabilities and protected veterans, are encouraged to apply. UT-Battelle is an E-Verify employer.

DUECE Project Management Coordinator (Oak Ridge, TN, US, 37830) @ Oak Ridge National Laboratory

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