About this role
<p style="margin:0.0in 0.0in 10.0pt;line-height:115%;font-size:11.0pt;font-family:Calibri, sans-serif"><strong><u>Primary Purpose Summary</u></strong></p> <p style="margin:0.0in 0.0in 10.0pt;line-height:115%;font-size:11.0pt;font-family:Calibri, sans-serif">The Reception & Administrative Support Temporary employee manages front‑desk operations, greets and registers visitors, and provides essential administrative support. This role assists with mail task, coordinates meetings, and supports office supply management. The position also helps with internal events, serves as a local community and school contact, and provides backup coverage for administrative functions. Success in this role requires professionalism, confidentiality, strong communication skills, and the ability to work accurately in a fast‑paced environment with frequent interruptions.</p> <p style="margin:0.0in 0.0in 10.0pt;line-height:115%;font-size:11.0pt;font-family:Calibri, sans-serif"><em><strong>This position is temporary. It will be a minimum of 3 months, with the posibility of it being extended</strong></em></p> <p style="text-align:center;margin:0.0in 0.0in 10.0pt;line-height:115%;font-size:11.0pt;font-family:Calibri, sans-serif"><strong><u><span style="font-family:Arial, sans-serif">Detailed Description:</span></u></strong></p> <table class="MsoNormalTable" style="border-collapse:collapse;border:none" border="1" cellspacing="0" cellpadding="0"> <tbody> <tr> <td style="width:137.8pt;border:solid black 1.0pt;padding:0.0in 5.4pt 0.0in 5.4pt" valign="top"> <p style="margin:0.0in;line-height:normal;font-size:11.0pt;font-family:Calibri, sans-serif"><strong><span style="font-family:Arial, sans-serif">Primary Duties and Responsibilities </span></strong></p> <p style="margin:0.0in;line-height:normal;font-size:11.0pt;font-family:Calibri, sans-serif"><strong><em><span style="font-family:Arial, sans-serif"> </span></em></strong></p> </td> <td style="width:329.7pt;border:solid black 1.0pt;border-left:none;padding:0.0in 5.4pt 0.0in 5.4pt" valign="top"> <ul style="margin-top:0.0in;margin-bottom:0.0in"> <li style="margin:0.0in 0.0in 0.0in 0.0px;line-height:normal;font-size:11.0pt;font-family:Calibri, sans-serif">Receive and register all visitors according to security procedures.</li> <li style="margin:0.0in 0.0in 0.0in 0.0px;font-size:11.0pt;font-family:Calibri, sans-serif;color:#1f497d"><span style="font-family:Arial, sans-serif;color:windowtext">Schedules meetings and interviews as requested by the director of HR.</span></li> <li style="margin:0.0in 0.0in 0.0in 0.0px;font-size:11.0pt;font-family:Calibri, sans-serif;color:#1f497d"><span style="font-family:Arial, sans-serif;color:windowtext">Makes photocopies; mails, scans and emails documents; and performs other clerical functions.</span></li> <li style="margin:0.0in 0.0in 0.0in 0.0px;font-size:11.0pt;font-family:Calibri, sans-serif;color:#1f497d"><span style="font-family:Arial, sans-serif;color:windowtext">Assists or prepares correspondence as requested.</span></li> <li style="margin:0.0in 0.0in 0.0in 0.0px;font-size:11.0pt;font-family:Calibri, sans-serif;color:#1f497d"><span style="font-family:Arial, sans-serif;color:windowtext">Processes mail.</span></li> <li style="margin:0.0in 0.0in 8.0pt 0.0px;line-height:105%;font-size:11.0pt;font-family:Calibri, sans-serif"><span style="font-family:Arial, sans-serif">Maintain clear, easy-to-access information for back-up staff.</span></li> <li style="margin:0.0in 0.0in 3.0pt 0.0px;line-height:120%;font-size:11.0pt;font-family:Calibri, sans-serif"><span style="font-family:Arial, sans-serif">Distribute and prepare US postal service mail, including sending outgoing mail at end of each day with the UPS workstation.</span></li> <li style="margin:0.0in 0.0in 0.0in 0.0px;line-height:normal;font-size:11.0pt;font-family:Calibri, sans-serif">Assist in visitor coordination, travel and maintaining meeting supplies.</li> <li style="margin:0.0in 0.0in 0.0in 0.0px;line-height:normal;font-size:11.0pt;font-family:Calibri, sans-serif">Assist various departments with food/preparations and sometimes clean-up for internal meetings.</li> <li style="margin:0.0in 0.0in 0.0in 0.0px;line-height:normal;font-size:11.0pt;font-family:Calibri, sans-serif">Order/maintain office supplies for various departments.</li> <li style="margin:0.0in 0.0in 0.0in 0.0px;line-height:normal;font-size:11.0pt;font-family:Calibri, sans-serif">Some shopping for various supplies (use company-issued purchasing card).</li> <li style="margin:0.0in 0.0in 0.0in 0.0px;line-height:normal;font-size:11.0pt;font-family:Calibri, sans-serif">Book and prepare meeting rooms as needed.</li> <li style="margin:0.0in 0.0in 0.0in 0.0px;line-height:normal;font-size:11.0pt;font-family:Calibri, sans-serif">Assist with Employee Engagement activities.</li> <li style="margin:0.0in 0.0in 0.0in 0.0px;line-height:normal;font-size:11.0pt;font-family:Calibri, sans-serif">Be the Aptar contact with schools in the local area.</li> </ul> <ul style="margin-top:0.0in;margin-bottom:0.0in" type="disc"> <li style="margin-bottom:0.0in;text-align:justify;line-height:normal;margin-top:0.0in;margin-right:0.0in;font-size:11.0pt;font-family:Calibri, sans-serif">Help various departments with small projects as needed and as time permits.</li> <li style="margin-bottom:0.0in;text-align:justify;line-height:normal;margin-top:0.0in;margin-right:0.0in;font-size:11.0pt;font-family:Calibri, sans-serif">Perform all other duties assigned.</li> </ul> </td> </tr> <tr> <td style="width:137.8pt;border:solid black 1.0pt;border-top:none;padding:0.0in 5.4pt 0.0in 5.4pt" valign="top"> <p style="margin:0.0in;text-align:justify;line-height:normal;font-size:11.0pt;font-family:Calibri, sans-serif"><strong>Required Qualifications/ Skills and Abilities</strong></p> </td> <td style="width:329.7pt;border-top:none;border-left:none;border-bottom:solid black 1.0pt;border-right:solid black 1.0pt;padding:0.0in 5.4pt 0.0in 5.4pt" valign="top"> <ul style="margin-top:0.0in;margin-bottom:0.0in"> <li style="margin:0.0in 0.0in 0.0in 0.0px;line-height:normal;font-size:11.0pt;font-family:Calibri, sans-serif">3 to 5 years experience in reception/switchboard/general office is preferred.</li> <li style="margin:0.0in 0.0in 0.0in 0.0px;line-height:normal;font-size:11.0pt;font-family:Calibri, sans-serif">High school diploma or GED required.</li> <li style="margin:0.0in 0.0in 0.0in 0.0px;line-height:normal;font-size:11.0pt;font-family:Calibri, sans-serif">Must be dependable with an excellent attendance record.</li> <li style="margin:0.0in 0.0in 0.0in 0.0px;line-height:normal;font-size:11.0pt;font-family:Calibri, sans-serif">Must have professional demeanor with outstanding interpersonal and communication skills</li> <li style="margin:0.0in 0.0in 0.0in 0.0px;line-height:normal;font-size:11.0pt;font-family:Calibri, sans-serif">Must be highly trustworthy. Often deal with sensitive/confidential information/situations where good judgment and discretion are critical.</li> <li style="margin:0.0in 0.0in 0.0in 0.0px;line-height:normal;font-size:11.0pt;font-family:Calibri, sans-serif">Must be comfortable with occasionally helping to assist communications/procedures in security/emergency situations.</li> <li style="margin:0.0in 0.0in 0.0in 0.0px;line-height:normal;font-size:11.0pt;font-family:Calibri, sans-serif">Be comfortable with fast pace and fast-changing priorities.</li> <li style="margin:0.0in 0.0in 0.0in 0.0px;line-height:normal;font-size:11.0pt;font-family:Calibri, sans-serif">Work accurately with details, often working with many interruptions.</li> <li style="margin:0.0in 0.0in 0.0in 0.0px;line-height:normal;font-size:11.0pt;font-family:Calibri, sans-serif">Computer skills: Microsoft Office (especially Word, Excel, Outlook). Must be comfortable in learning and using new software.</li> </ul> </td> </tr> </tbody> </table> <p> </p>