Title: Administrative Assistant / Site Buyer Job Description & Summary Position Summary Perform assigned purchasing activities within AptarGroup for raw materials, supplies, and/or corporate/facilities support functions. Act as a central point of contact for specific procurement items/activities and support internal client and supply base requirement. Job Elements & Position Responsibilities Purchasing <ul style="margin-bottom:0.0in;margin-top:0.0px"> <li style="margin:0.0in 0.0in 0.0in 0.0px;line-height:normal;font-size:12.0pt;font-family:Aptos, sans-serif">Manage day-to-day purchasing functions within assigned site</li> </ul> <ul style="margin-top:0.0in;margin-bottom:0.0in" type="disc"> <li style="margin-bottom:0.0in;line-height:normal;margin-top:0.0in;margin-right:0.0in;font-size:12.0pt;font-family:Aptos, sans-serif">Interface with other functional groups within site to ensure adequate understanding of</li> </ul> needs and proper allocation of purchasing resources <ul style="margin-bottom:0.0in;margin-top:0.0px"> <li style="margin:0.0in 0.0in 0.0in 0.0px;line-height:normal;font-size:12.0pt;font-family:Aptos, sans-serif">Assure supplier adherence to Aptar PO terms/conditions and quality standards</li> </ul> <ul style="margin-bottom:0.0in;margin-top:0.0px"> <li style="margin:0.0in 0.0in 0.0in 0.0px;line-height:normal;font-size:12.0pt;font-family:Aptos, sans-serif">Identify qualified sources of supply and facilitate the vendor setup process on behalf of site.</li> <li style="margin:0.0in 0.0in 0.0in 0.0px;line-height:normal;font-size:12.0pt;font-family:Aptos, sans-serif">Lead negotiation efforts on new purchase agreements and new supplier contracts, focusing on quality, delivery, cost containment, payment terms, lead-time, and process improvements. </li> <li style="margin:0.0in 0.0in 0.0in 0.0px;line-height:normal;font-size:12.0pt;font-family:Aptos, sans-serif">Negotiate major purchases and agreements for site(s) as assigned by Purchasing Manager or Site Director </li> <li style="margin:0.0in 0.0in 0.0in 0.0px;line-height:normal;font-size:12.0pt;font-family:Aptos, sans-serif">Prepare and generate project budget, objectives, and reporting in support of site objectives</li> <li style="margin:0.0in 0.0in 0.0in 0.0px;line-height:normal;font-size:12.0pt;font-family:Aptos, sans-serif">Foster continuous improvement in the purchasing process</li> <li style="margin:0.0in 0.0in 0.0in 0.0px;line-height:normal;font-size:12.0pt;font-family:Aptos, sans-serif">Establish and consistently meet cost/waste reduction targets for assigned commodities or services</li> <li style="margin:0.0in 0.0in 0.0in 0.0px;line-height:normal;font-size:12.0pt;font-family:Aptos, sans-serif">Interact with Aptar Purchasing personnel from various regions as assigned to coordinate and leverage total spend for goods or services purchased</li> <li style="margin:0.0in 0.0in 0.0in 0.0px;line-height:normal;font-size:12.0pt;font-family:Aptos, sans-serif">Review purchase requisitions for necessary approvals ensuring compliance to policies, issue purchase orders, assure supplier adherence to terms and conditions, and foster continuous improvement </li> <li style="margin:0.0in 0.0in 0.0in 0.0px;line-height:normal;font-size:12.0pt;font-family:Aptos, sans-serif">Convert electronic purchase requisitions into purchase orders through SAP</li> <li style="margin:0.0in 0.0in 0.0in 0.0px;line-height:normal;font-size:12.0pt;font-family:Aptos, sans-serif">Issue purchase orders to suppliers</li> <li style="margin:0.0in 0.0in 0.0in 0.0px;line-height:normal;font-size:12.0pt;font-family:Aptos, sans-serif">Aggressively pursue excellence and professionalism in all supplier relationships</li> <li style="margin:0.0in 0.0in 0.0in 0.0px;line-height:normal;font-size:12.0pt;font-family:Aptos, sans-serif">Identify process enhancement and savings opportunities in support of specific procurement objectives</li> </ul> Front Desk & Reception <ul style="margin-top:0.0in;margin-bottom:0.0in" type="disc"> <li style="margin-bottom:0.0in;line-height:normal;margin-top:0.0in;margin-right:0.0in;font-size:12.0pt;font-family:Aptos, sans-serif">Greet employees, visitors, clients, and contractors with a friendly, professional, and welcoming presence</li> <li style="margin-bottom:0.0in;line-height:normal;margin-top:0.0in;margin-right:0.0in;font-size:12.0pt;font-family:Aptos, sans-serif">Answer and route incoming phone calls or inquiries with courtesy and efficiency</li> <li style="margin-bottom:0.0in;line-height:normal;margin-top:0.0in;margin-right:0.0in;font-size:12.0pt;font-family:Aptos, sans-serif">Manage visitor check-in procedures and maintain a welcoming front-office environment</li> <li style="margin-bottom:0.0in;line-height:normal;margin-top:0.0in;margin-right:0.0in;font-size:12.0pt;font-family:Aptos, sans-serif">Handle general inquiries and provide accurate information or direct requests appropriately</li> <li style="margin-bottom:0.0in;line-height:normal;margin-top:0.0in;margin-right:0.0in;font-size:12.0pt;font-family:Aptos, sans-serif">Support a seamless and positive first impression for all customers and guests</li> </ul> Administrative Support <ul style="margin-top:0.0in;margin-bottom:0.0in" type="disc"> <li style="margin-bottom:0.0in;line-height:normal;margin-top:0.0in;margin-right:0.0in;font-size:12.0pt;font-family:Aptos, sans-serif">Provide administrative assistance to leadership and cross-functional teams</li> <li style="margin-bottom:0.0in;line-height:normal;margin-top:0.0in;margin-right:0.0in;font-size:12.0pt;font-family:Aptos, sans-serif">Manage calendars, schedule meetings, and coordinate conference rooms</li> <li style="margin-bottom:0.0in;line-height:normal;margin-top:0.0in;margin-right:0.0in;font-size:12.0pt;font-family:Aptos, sans-serif">Collect mail and correspondence and distribute accordingly</li> <li style="margin-bottom:0.0in;line-height:normal;margin-top:0.0in;margin-right:0.0in;font-size:12.0pt;font-family:Aptos, sans-serif">Order, stock and manage office and breakroom supplies ensuring all areas remain organized and fully replenished</li> </ul> <ul style="margin-bottom:0.0in;margin-top:0.0px"> <li style="margin:0.0in 0.0in 0.0in 0.0px;line-height:15.0pt;font-size:12.0pt;font-family:Aptos, sans-serif">Prepare and set up beverages, snacks, and other hospitality items for visitors, candidates, and Aptar executives to ensure a welcoming and professional environment.</li> <li style="margin:0.0in 0.0in 0.0in 0.0px;line-height:15.0pt;font-size:12.0pt;font-family:Aptos, sans-serif">Assist Human Resources in the planning, setting up and clean up activities for employee events and activities. </li> </ul> <ul style="margin-top:0.0in;margin-bottom:0.0in" type="disc"> <li style="margin-bottom:0.0in;line-height:normal;margin-top:0.0in;margin-right:0.0in;font-size:12.0pt;font-family:Aptos, sans-serif">Work closely with the Site Director to support day‑to‑day operational needs, including managing calendars, scheduling meetings, and coordinating site activities.</li> <li style="margin-bottom:0.0in;line-height:normal;margin-top:0.0in;margin-right:0.0in;font-size:12.0pt;font-family:Aptos, sans-serif">Perform other related duties as assigned, including clerical tasks for site director and personnel. </li> </ul> Required Qualifications Education • Minimum of a bachelor’s degree: BS/BBA Experience • 3 – 5 years of related purchasing experience in a manufacturing environment. Injection molding and highspeed assembly experience desirable • Demonstrated relationship management with third party value add service providers • Demonstrated advancement in responsibility and authority Skills • Proficient with business computing tools including Microsoft Office Applications • Familiarity with SAP and inventory control systems and practices • Understanding of market dynamics and cost drivers • Ability to consistently manage multiple priorities Excellent verbal and written communication skills • Confidence and professionalism in all dealings, both internal and external Marginal Job Functions • Ability to interpret specifications. • Ability to read engineering drawing Non-Mandatory Job Qualifications (Not absolutely required, but enhance chance for success) • CPM, CPIM, or CIRM Certification desirable WHAT WE OFFER: <ul style="margin-top:0.0in;margin-bottom:0.0in"> <li style="margin:0.0in 0.0in 0.0in 0.0px;line-height:normal;background-color:white;font-size:12.0pt;font-family:Aptos, sans-serif">An Exciting, Diverse and value based working environment</li> <li style="margin:0.0in 0.0in 0.0in 0.0px;line-height:normal;background-color:white;font-size:12.0pt;font-family:Aptos, sans-serif">Award-winning Corporate University offering personal development and training opportunities. </li> <li style="margin:0.0in 0.0in 0.0in 0.0px;line-height:normal;background-color:white;font-size:12.0pt;font-family:Aptos, sans-serif">Innovative benefits plan, which includes 401K plan, vacation, medical, dental, vision, life, disability, pet insurance, wellness plan, and generous paid maternity/paternity leave.</li> </ul> BE YOU. BE APTAR Aptar is an equal opportunities employer. We believe that a diverse workforce is key to our success. We welcome applications from all members of society irrespective of age, sex, disability, sexual orientation, race, religion or belief.

Site Buyer/Administrative Assistant (Eatontown, NJ, US, 07724) @ Aptar Group

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