FRAUD ALERT: Please note that DSV will never request a chat interview or solicit funds from applicants or employees through its interviewing and hiring process. We do not require any form of payment and will not ask for personal financial information, such as credit card or bank account number. Our recruiters have an @dsv.com or @us.dsv.com email address. If you question the legitimacy of any DSV job posting, please reach out to <a style="color:#0563c1;text-decoration:underline" href="mailto:[email protected]">[email protected]</a>. DSV - Global transport and logistics In 1976, ten independent hauliers joined forces and founded DSV in Denmark. Since then, DSV has evolved to become the world's 3rd largest supplier of global solutions within transport and logistics. Today, we add value to our customers' entire supply chain by transporting, storing, packaging, re-packaging, processing and clearing all types of goods. We work every day from our many offices in more than 80 countries to ensure a steady supply of goods to production lines, outlets, stores and consumers all over the world. Our reach is global yet our presence is local and close to our customers. Read more at www.dsv.com Location: USA - Northlake, East Catherine Court Division: Solutions Job Posting Title: Administrative Assistant - 116575 Time Type: Full Time<div class="WordSection1"> <div style="border:none;border-bottom:none windowtext 1.0pt;padding:0.0in 0.0in 3.0pt 0.0in"> POSITION SUMMARY </div> The Ops Admin Specialist provides clerical and administrative support to the Human Resources, Training, Quality, Safety, Inventory and Operations departments. May also provide clerical and administrative functions for any or all site operational areas, including customer service. ESSENTIAL DUTIES AND RESPONSIBILITIES <div style="border:none;border-bottom:none windowtext 1.0pt;padding:0.0in 0.0in 3.0pt 0.0in;margin-left:0.25in;margin-right:0.0in"> <ul style="margin-bottom:0.0in;margin-top:0.0px"> <li style="border-width:medium;border-color:currentcolor;padding:0.0in;margin:0.0in 0.0in 0.0in 0.0px;font-size:12.0pt;font-family:'Times New Roman', serif"><a name="_Hlk116563789"></a>Provides support for the recruiting process (e.g., scheduling interviews, sending background checks, attending job fairs/recruitment events as needed, drug tests and contacting selected candidates)</li> <li style="border-width:medium;border-color:currentcolor;padding:0.0in;margin:0.0in 0.0in 0.0in 0.0px;font-size:12.0pt;font-family:'Times New Roman', serif">Provides customer service and support for both internal and external customers for Ops/HR/Quality/Training/Safety/Inventory/Shipping-related processes</li> <li style="border-width:medium;border-color:currentcolor;padding:0.0in;margin:0.0in 0.0in 0.0in 0.0px;font-size:12.0pt;font-family:'Times New Roman', serif">Coordinates the new hire orientation process (e.g., scheduling the orientation, preparing orientation paperwork, and creating the employee file), including I9 completion/compliance. Maintains personnel files for all employees</li> <li style="border-width:medium;border-color:currentcolor;padding:0.0in;margin:0.0in 0.0in 0.0in 0.0px;font-size:12.0pt;font-family:'Times New Roman', serif">Provides support on auditing, reviewing, and processing the paperwork and forms</li> <li style="border-width:medium;border-color:currentcolor;padding:0.0in;margin:0.0in 0.0in 0.0in 0.0px;font-size:12.0pt;font-family:'Times New Roman', serif">Generates, compiles, and distributes reports</li> <li style="border-width:medium;border-color:currentcolor;padding:0.0in;margin:0.0in 0.0in 0.0in 0.0px;font-size:12.0pt;font-family:'Times New Roman', serif">Participate in special project and initiatives, to include engagement, job fairs and HR Assessments</li> <li style="border-width:medium;border-color:currentcolor;padding:0.0in;margin:0.0in 0.0in 0.0in 0.0px;font-size:12.0pt;font-family:'Times New Roman', serif">Provides support to Ops/HR/Quality/Training/Safety/Inventory/Shipping Department as needed</li> <li style="border-width:medium;border-color:currentcolor;padding:0.0in;margin:0.0in 0.0in 0.0in 0.0px;font-size:12.0pt;font-family:'Times New Roman', serif">Must maintain confidentiality and perform all duties in accordance with company policies and procedures</li> </ul> </div> <div style="border:none;border-bottom:none windowtext 1.0pt;padding:0.0in 0.0in 3.0pt 0.0in;margin-left:0.5in;margin-right:0.0in"> </div> <div style="border:none;border-bottom:none windowtext 1.0pt;padding:0.0in 0.0in 3.0pt 0.0in"> In addition to the above essential functions, the following functional area assignments have additional essential functions as noted below: Additional Operations essential functions: </div> <div style="border:none;border-bottom:none windowtext 1.0pt;padding:0.0in 0.0in 3.0pt 0.0in;margin-left:0.25in;margin-right:0.0in"> <ul style="margin-bottom:0.0in;margin-top:0.0px"> <li style="border-width:medium;border-color:currentcolor;padding:0.0in;margin:0.0in 0.0in 0.0in 0.0px;font-size:12.0pt;font-family:'Times New Roman', serif">Provides clerical support to various management and operational functions, including, but not limited to, photocopying, filing, faxing, emailing, and answering telephone </li> <li style="border-width:medium;border-color:currentcolor;padding:0.0in;margin:0.0in 0.0in 0.0in 0.0px;font-size:12.0pt;font-family:'Times New Roman', serif">Reviews, research and/or enters data in various systems to support respective functional area</li> <li style="border-width:medium;border-color:currentcolor;padding:0.0in;margin:0.0in 0.0in 0.0in 0.0px;font-size:12.0pt;font-family:'Times New Roman', serif">Compile data and provides various regular and adhoc reports to management for review and determination </li> <li style="border-width:medium;border-color:currentcolor;padding:0.0in;margin:0.0in 0.0in 0.0in 0.0px;font-size:12.0pt;font-family:'Times New Roman', serif">Serves as frontline customer service to receive, solve and/or escalate inquiries and issues</li> <li style="border-width:medium;border-color:currentcolor;padding:0.0in;margin:0.0in 0.0in 0.0in 0.0px;font-size:12.0pt;font-family:'Times New Roman', serif">Assists management with monthly audit activity by retrieving data and/or files for review</li> <li style="border-width:medium;border-color:currentcolor;padding:0.0in;margin:0.0in 0.0in 0.0in 0.0px;font-size:12.0pt;font-family:'Times New Roman', serif">Work to streamline processes</li> <li style="border-width:medium;border-color:currentcolor;padding:0.0in;margin:0.0in 0.0in 0.0in 0.0px;font-size:12.0pt;font-family:'Times New Roman', serif">Work improvement projects </li> <li style="border-width:medium;border-color:currentcolor;padding:0.0in;margin:0.0in 0.0in 0.0in 0.0px;font-size:12.0pt;font-family:'Times New Roman', serif">Review current SOP’s , Revise and maintain processes</li> <li style="border-width:medium;border-color:currentcolor;padding:0.0in;margin:0.0in 0.0in 0.0in 0.0px;font-size:12.0pt;font-family:'Times New Roman', serif">Audit processes</li> </ul> </div> <div style="border:none;border-bottom:none windowtext 1.0pt;padding:0.0in 0.0in 3.0pt 0.0in"> </div> OTHER DUTIES (Site Specific) <ul style="margin-top:0.0in;margin-bottom:0.0in" type="disc"> <li style="text-align:justify;margin-top:0.0in;margin-right:0.0in;margin-bottom:0.0in;font-size:12.0pt;font-family:'Times New Roman', serif">Performs other duties as assigned. </li> <li style="margin-top:0.0in;margin-right:0.0in;margin-bottom:0.0in;font-size:12.0pt;font-family:'Times New Roman', serif">Work overtime as dictated by business whether mandatory or voluntary</li> </ul> <div style="border:none;border-bottom:none windowtext 1.0pt;padding:0.0in 0.0in 3.0pt 0.0in"> </div> SUPERVISORY RESPONSIBILITIES <ul style="margin-top:0.0in;margin-bottom:0.0in" type="disc"> <li style="text-align:justify;margin-top:0.0in;margin-right:0.0in;margin-bottom:0.0in;font-size:12.0pt;font-family:'Times New Roman', serif">None</li> </ul> <div style="border:none;border-bottom:none windowtext 1.0pt;padding:0.0in 0.0in 3.0pt 0.0in"> MINIMUM REQUIRED QUALIFICATIONS </div> <div style="border:none;border-bottom:none windowtext 1.0pt;padding:0.0in 0.0in 3.0pt 0.0in;margin-left:0.25in;margin-right:0.0in"> <ul style="margin-bottom:0.0in;margin-top:0.0px"> <li style="border-width:medium;border-color:currentcolor;padding:0.0in;margin:0.0in 0.0in 0.0in 0.0px;font-size:12.0pt;font-family:'Times New Roman', serif">Clerical 2 years </li> </ul> </div> Education and/or Experience <ul style="margin-bottom:0.0in;margin-top:0.0px"> <li style="list-style:none;margin:0.0in 0.0in 0.0in 0.0px;font-size:12.0pt;font-family:'Times New Roman', serif;text-indent:42.0px"> <ul style="margin-bottom:0.0in;margin-top:0.0px"> <li style="margin:0.0in 0.0in 0.0in 0.0px;font-size:12.0pt;font-family:'Times New Roman', serif;text-indent:42.0px">Must have a high school diploma or general education degree (GED)</li> </ul> </li> <li style="margin:0.0in 0.0in 0.0in 6.0px;font-size:12.0pt;font-family:'Times New Roman', serif">Must be able to work in unregulated temperatures within the warehouse during the warmer and colder months can range from mild to moderate</li> </ul> SKILLS, KNOWLEDGE AND ABILITIES Computer Skills <ul style="margin-bottom:0.0in;margin-top:0.0px"> <li style="text-align:justify;margin:0.0in 0.0in 0.0in 6.0px;font-size:12.0pt;font-family:'Times New Roman', serif">Proficiency in Microsoft Office</li> <li style="text-align:justify;margin:0.0in 0.0in 0.0in 6.0px;font-size:12.0pt;font-family:'Times New Roman', serif">Experience with HRIS systems</li> </ul> Language Skills <ul style="margin-bottom:0.0in;margin-top:0.0px"> <li style="text-align:justify;margin:0.0in 0.0in 0.0in 6.0px;font-size:12.0pt;font-family:'Times New Roman', serif">English (reading, writing, verbal)</li> </ul> Mathematical Skills <ul style="margin-bottom:0.0in;margin-top:0.0px"> <li style="text-align:justify;margin:0.0in 0.0in 0.0in 6.0px;font-size:12.0pt;font-family:'Times New Roman', serif">Good mathematical skills</li> </ul> Other <ul style="margin-bottom:0.0in;margin-top:0.0px"> <li style="text-align:justify;margin:0.0in 0.0in 0.0in 6.0px;font-size:12.0pt;font-family:'Times New Roman', serif">Must have excellent organizational and decision-making skills.</li> <li style="text-align:justify;margin:0.0in 0.0in 0.0in 6.0px;font-size:12.0pt;font-family:'Times New Roman', serif">High level of interpersonal and communication skills to handle sensitive and confidential situation and documentation Experience with HRIS systems</li> </ul> <ul style="margin-bottom:0.0in;margin-top:0.0px"> <li style="background-color:white;margin:0.0in 0.0in 0.0in 6.0px;font-size:12.0pt;font-family:'Times New Roman', serif">Attention to detail and ability to establishing priorities and meet deadlines. </li> </ul> <ul style="margin-bottom:0.0in;margin-top:0.0px"> <li style="text-align:justify;margin:0.0in 0.0in 0.0in 6.0px;font-size:12.0pt;font-family:'Times New Roman', serif">Good to excellent spelling grammar, and written communication skills. </li> <li style="text-align:justify;margin:0.0in 0.0in 0.0in 6.0px;font-size:12.0pt;font-family:'Times New Roman', serif">Ability to maintain a high level of confidentiality. </li> <li style="text-align:justify;margin:0.0in 0.0in 0.0in 6.0px;font-size:12.0pt;font-family:'Times New Roman', serif">Demonstrated leadership skills and strong business and professional acumen. </li> <li style="text-align:justify;margin:0.0in 0.0in 0.0in 6.0px;font-size:12.0pt;font-family:'Times New Roman', serif">Results-oriented. </li> <li style="text-align:justify;margin:0.0in 0.0in 0.0in 6.0px;font-size:12.0pt;font-family:'Times New Roman', serif">Must have a high sense of urgency and customer service focus. </li> <li style="text-align:justify;margin:0.0in 0.0in 0.0in 6.0px;font-size:12.0pt;font-family:'Times New Roman', serif">Working knowledge of applicable law and regulations related to Human Resources function. </li> <li style="text-align:justify;margin:0.0in 0.0in 0.0in 6.0px;font-size:12.0pt;font-family:'Times New Roman', serif">Ability to analyze HR processes and make practical recommendations to clients. </li> <li style="text-align:justify;margin:0.0in 0.0in 0.0in 6.0px;font-size:12.0pt;font-family:'Times New Roman', serif">Must posses an understanding of the business and quickly learn the organizations strategy. </li> <li style="text-align:justify;margin:0.0in 0.0in 0.0in 6.0px;font-size:12.0pt;font-family:'Times New Roman', serif">Must be able to deal with ambiguity and cope with change. </li> <li style="text-align:justify;margin:0.0in 0.0in 0.0in 6.0px;font-size:12.0pt;font-family:'Times New Roman', serif">Must be flexible with shifting priorities. </li> </ul> PREFERRED QUALIFICATIONS <div style="border:none;border-bottom:none windowtext 1.0pt;padding:0.0in 0.0in 3.0pt 0.0in"> </div> Computer Skills <ul style="margin-bottom:0.0in;margin-top:0.0px"> <li style="text-align:justify;margin:0.0in 0.0in 0.0in 6.0px;font-size:12.0pt;font-family:'Times New Roman', serif">Success Factors</li> <li style="text-align:justify;margin:0.0in 0.0in 0.0in 6.0px;font-size:12.0pt;font-family:'Times New Roman', serif">WMS Cargowrite</li> </ul> Language Skills <ul style="margin-bottom:0.0in;margin-top:0.0px"> <li style="text-align:justify;margin:0.0in 0.0in 0.0in 6.0px;font-size:12.0pt;font-family:'Times New Roman', serif">Bilingual-Spanish preferred</li> </ul> Certificates, Licenses, Registrations or Professional Designations <ul style="margin-bottom:0.0in;margin-top:0.0px"> <li style="text-align:justify;margin:0.0in 0.0in 0.0in 6.0px;font-size:12.0pt;font-family:'Times New Roman', serif">Recognized HR Professional Certification preferred</li> </ul> </div> <div class="WordSection2"> </div> <div style="border-left:windowtext 1.0pt;border-bottom:windowtext 1.0pt;border-style:none;padding:0.0in 0.0in 3.0pt 15.0pt"> PHYSICAL DEMANDS </div> Occasionally <ul style="margin-bottom:0.0in;margin-top:0.0px"> <li style="margin:0.0in 0.0in 0.0in 0.0px;font-size:12.0pt;font-family:'Times New Roman', serif">Handling/Fingering, Sitting</li> </ul> Frequently <ul style="margin-bottom:0.0in;margin-top:0.0px"> <li style="margin:0.0in 0.0in 0.0in 0.0px;font-size:12.0pt;font-family:'Times New Roman', serif">Bending</li> </ul> Constantly <ul style="margin-bottom:8.0pt;margin-top:0.0px"> <li style="margin:0.0in 0.0in 8.0pt 0.0px;line-height:107%;font-size:12.0pt;font-family:'Times New Roman', serif">Walking and Standing</li> </ul> Ability to Lift/Carry and Push/Pull <ul style="margin-bottom:0.0in;margin-top:0.0px"> <li style="margin:0.0in 0.0in 0.0in 0.0px;font-size:12.0pt;font-family:'Times New Roman', serif">21-50 pounds <ul style="list-style-type:circle;margin-bottom:0.0in;margin-top:0.0px"> <li style="margin:0.0in 0.0in 0.0in 0.0px;font-size:12.0pt;font-family:'Times New Roman', serif">Reach above shoulder, reach outward, squat, or kneel.</li> </ul> </li> </ul> <p style="border-width:medium medium 1.0pt 1.0pt;border-color:currentcolor currentcolor windowtext windowtext;padding:0.0in;border-style:none;margin:0.0in;font-size:12.0pt;font-family:'Times New Roman', serif"> WORK ENVIRONMENT While performing the duties of this job, the employee rarely is exposed to fumes or airborne particles, toxic or caustic chemicals. The noise level in the work environment is usually low to moderate. <div style="border-left:windowtext 1.0pt;border-bottom:windowtext 1.0pt;border-style:none;padding:0.0in 0.0in 2.0pt 15.0pt"> Reasonable Accommodations Statement </div> To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable Accommodations may be made to enable qualified individuals with disabilities to perform the essential functions. For this position, the expected base pay range is – . Actual compensation will be determined based on job-related factors such as relevant experience, skills, education, certifications, and geographic location, in accordance with applicable laws and company policy. Information regarding DSV’s benefits offerings, including eligibility, coverage options, and plan details, is available through the <a title="" href="https://flimp.live/DSV-Benefits" target="_self">DSV Benefits Showcase</a>. Benefits, programs, and eligibility may vary by location and division in accordance with applicable state and local laws. DSV is an equal employment opportunity employer. Candidates are considered for employment without regard to race, creed, color, national origin, age, sex, religion, ancestry, disability, veteran status, marital status, gender identity, sexual orientation, national origin, or any other characteristic protected by applicable federal, state or local law. If you require special assistance or accommodation while seeking employment with DSV, please contact Human Resources at <a href="mailto:[email protected]">[email protected]</a>. If you are interested in learning the status of your application, please note you will be contacted directly by the appropriate human resources contact person if you are selected for further consideration. DSV reserves the right to defer or close a vacancy at any time. DSV – Global transport and logistics Working at DSV means playing in a different league. As a global leader in transport and logistics, we have been on an extraordinary journey of growth. Let’s grow together as we continue to innovate, digitalise and build on our achievements. With close to 150,000 colleagues in over 90 countries, we work every day to offer solid services and meet our customers’ needs and help them achieve their goals. We know that the best way to achieve this is by bringing in new talent, fresh perspectives and ambitious individuals like you. At DSV, performance is in our DNA. We don’t just work – we aim to shape the future of logistics. This ambition fuels a dynamic environment built on collaboration with world-class team players, accountability and action. We value inclusivity, embrace different cultures and respect the dignity and rights of every individual. If you want to make an impact, be trusted by customers and grow your career in a forward-thinking company – this is the place to be. Start here. Go anywhere Visit <a href="http://dsv.com https://www.dsv.com/">dsv.com</a> and follow us on <a href="https://www.linkedin.com/company/dsv/mycompany/verification/">LinkedIn</a> and <a href="https://www.facebook.com/dsv.global/">Facebook</a>.

Administrative Assistant (Northlake, TX, US, 76262) @ dsvas

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