About this role
<p style="margin:0.0cm;font-size:12.0pt;font-family:AdiHaus;color:black"><strong><span style="font-size:11.0pt;color:windowtext">Purpose: </span></strong></p> <p style="margin:0.0cm;font-size:12.0pt;font-family:AdiHaus;color:black"> </p> <p style="margin:0.0cm;font-size:12.0pt;font-family:AdiHaus;color:black"><span style="font-size:10.5pt">To ensure the accurate and timely processing of accounts payable transactions by managing vendor invoices, payments, and reconciliations in compliance with company policies and accounting standards. The role supports efficient financial operations, maintains strong vendor relationships, and contributes to the integrity of financial reporting and internal controls.</span></p> <p style="margin:0.0cm;font-size:12.0pt;font-family:AdiHaus;color:black"><strong><span style="font-size:11.0pt;color:windowtext"> </span></strong></p> <p style="margin:0.0cm;font-size:12.0pt;font-family:AdiHaus;color:black"><strong><span style="font-size:11.0pt;color:windowtext">Key Responsibilities: </span></strong></p> <p style="margin:0.0cm;font-size:12.0pt;font-family:AdiHaus;color:black"> </p> <ul style="margin-bottom:0.0cm;margin-top:0.0px"> <li style="margin:0.0cm 0.0cm 0.0cm 0.0px;font-size:12.0pt;font-family:AdiHaus;color:black"><span style="font-size:11.0pt">Receive, review, and process vendor invoices.</span></li> <li style="margin:0.0cm 0.0cm 0.0cm 0.0px;font-size:12.0pt;font-family:AdiHaus;color:black"><span style="font-size:11.0pt">Verify invoice accuracy, approvals, and supporting documentation.</span></li> <li style="margin:0.0cm 0.0cm 0.0cm 0.0px;font-size:12.0pt;font-family:AdiHaus;color:black"><span style="font-size:11.0pt">Prepare and process payments via checks or other payment methods.</span></li> <li style="margin:0.0cm 0.0cm 0.0cm 0.0px;font-size:12.0pt;font-family:AdiHaus;color:black"><span style="font-size:11.0pt">Reconcile vendor statements and resolve discrepancies.</span></li> <li style="margin:0.0cm 0.0cm 0.0cm 0.0px;font-size:12.0pt;font-family:AdiHaus;color:black"><span style="font-size:11.0pt">Maintain accurate accounts payable records and files.</span></li> <li style="margin:0.0cm 0.0cm 0.0cm 0.0px;font-size:12.0pt;font-family:AdiHaus;color:black"><span style="font-size:11.0pt">Monitor payment schedules to ensure timely payments and avoid late fees.</span></li> <li style="margin:0.0cm 0.0cm 0.0cm 0.0px;font-size:12.0pt;font-family:AdiHaus;color:black"><span style="font-size:11.0pt">Communicate with vendors regarding payment status and account inquiries.</span></li> <li style="margin:0.0cm 0.0cm 0.0cm 0.0px;font-size:12.0pt;font-family:AdiHaus;color:black"><span style="font-size:11.0pt">Assist with month-end and year-end closing activities.</span></li> <li style="margin:0.0cm 0.0cm 0.0cm 0.0px;font-size:12.0pt;font-family:AdiHaus;color:black"><span style="font-size:11.0pt">Prepare reports related to accounts payable transactions.</span></li> <li style="margin:0.0cm 0.0cm 0.0cm 0.0px;font-size:12.0pt;font-family:AdiHaus;color:black"><span style="font-size:11.0pt">Ensure compliance with company policies, accounting standards, and internal controls.</span></li> <li style="margin:0.0cm 0.0cm 0.0cm 0.0px;font-size:12.0pt;font-family:AdiHaus;color:black"><span style="font-size:11.0pt">Support audits by providing required documentation and information.</span></li> </ul> <p style="margin:0.0cm;font-size:12.0pt;font-family:AdiHaus;color:black"><strong><span style="font-size:11.0pt;color:windowtext"> </span></strong></p> <p style="margin:0.0cm;font-size:12.0pt;font-family:AdiHaus;color:black"><strong><span style="font-size:11.0pt;color:windowtext">Requisite Education and Experience: </span></strong></p> <p style="margin:0.0cm;font-size:12.0pt;font-family:AdiHaus;color:black"><strong><span style="font-size:11.0pt;color:windowtext"> </span></strong></p> <ul style="margin-top:0.0cm;margin-bottom:0.0cm" type="disc"> <li style="margin-top:0.0cm;margin-right:0.0cm;margin-bottom:0.0cm;font-size:10.0pt;font-family:'Times New Roman', serif"><span style="font-size:11.0pt;font-family:AdiHaus">Associate's or Bachelor's degree in Accounting, Finance, Business Administration, or related field (preferred).</span></li> <li style="margin-top:0.0cm;margin-right:0.0cm;margin-bottom:0.0cm;font-size:10.0pt;font-family:'Times New Roman', serif"><span style="font-size:11.0pt;font-family:AdiHaus">2-3 years previous experience in accounts payable, bookkeeping, or accounting.</span></li> <li style="margin-top:0.0cm;margin-right:0.0cm;margin-bottom:0.0cm;font-size:10.0pt;font-family:'Times New Roman', serif"><span style="font-size:11.0pt;font-family:AdiHaus">Proficiency in accounting software and Microsoft Excel.</span></li> <li style="margin-top:0.0cm;margin-right:0.0cm;margin-bottom:0.0cm;font-size:10.0pt;font-family:'Times New Roman', serif"><span style="font-size:11.0pt;font-family:AdiHaus">Strong attention to detail and accuracy.</span></li> <li style="margin-top:0.0cm;margin-right:0.0cm;margin-bottom:0.0cm;font-size:10.0pt;font-family:'Times New Roman', serif"><span style="font-size:11.0pt;font-family:AdiHaus">Good organizational and time-management skills.</span></li> <li style="margin-top:0.0cm;margin-right:0.0cm;margin-bottom:0.0cm;font-size:10.0pt;font-family:'Times New Roman', serif"><span style="font-size:11.0pt;font-family:AdiHaus">Excellent communication and problem-solving abilities.</span></li> <li style="margin-top:0.0cm;margin-right:0.0cm;margin-bottom:0.0cm;font-size:10.0pt;font-family:'Times New Roman', serif"><span style="font-size:11.0pt;font-family:AdiHaus">Knowledge of accounting principles and financial procedures.</span></li> <li style="margin-top:0.0cm;margin-right:0.0cm;margin-bottom:0.0cm;font-size:10.0pt;font-family:'Times New Roman', serif"><span style="font-size:11.0pt;font-family:AdiHaus">Good command of written and spoken English.</span></li> </ul> <p style="margin:0.0cm;font-size:10.0pt;font-family:'Times New Roman', serif"> </p> <p style="margin:0.0cm;font-size:10.0pt;font-family:'Times New Roman', serif"> </p> <p style="margin:0.0cm;font-size:12.0pt;font-family:AdiHaus;color:black"><strong><span style="font-size:11.0pt"> </span></strong></p> <p style="margin:0.0cm;font-size:12.0pt;font-family:AdiHaus;color:black"><strong><span style="font-size:11.0pt">Skills</span></strong></p> <ul style="margin-bottom:0.0cm;margin-top:0.0px"> <li style="margin:0.0cm 0.0cm 0.0cm 0.0px;font-size:12.0pt;font-family:AdiHaus;color:black"><span style="font-size:11.0pt">Knowledge of accounts payable processes and reconciliations </span></li> <li style="margin:0.0cm 0.0cm 0.0cm 0.0px;font-size:12.0pt;font-family:AdiHaus;color:black"><span style="font-size:11.0pt">Proficiency in Microsoft Excel; SAP knowledge is an asset </span></li> <li style="margin:0.0cm 0.0cm 0.0cm 0.0px;font-size:12.0pt;font-family:AdiHaus;color:black"><span style="font-size:11.0pt">Strong attention to detail and accuracy </span></li> <li style="margin:0.0cm 0.0cm 0.0cm 0.0px;font-size:12.0pt;font-family:AdiHaus;color:black"><span style="font-size:11.0pt">Good organizational and time management skills </span></li> <li style="margin:0.0cm 0.0cm 0.0cm 0.0px;font-size:12.0pt;font-family:AdiHaus;color:black"><span style="font-size:11.0pt">Analytical thinking and problem-solving abilities </span></li> <li style="margin:0.0cm 0.0cm 0.0cm 0.0px;font-size:12.0pt;font-family:AdiHaus;color:black"><span style="font-size:11.0pt">Effective communication and stakeholder management skills </span></li> <li style="margin:0.0cm 0.0cm 0.0cm 0.0px;font-size:12.0pt;font-family:AdiHaus;color:black"><span style="font-size:11.0pt">Ability to manage multiple priorities and meet deadlines</span></li> </ul>