About this role
The Administrative Assistant provides administrative support and coordinates activities for specific individuals, teams, or departments, ensuring tasks and activities are completed in a timely manner and efficiently. Under close supervision, this job plays a key role in ensuring the success and smooth-running of daily operations for employees of all levels. The schedule for this position is Monday - Friday, 8am - 5pm.
Essential Job Function:
• Maintains office inventory, facilitates supply orders, and completes other general office duties. • Supports entering birth certificates and answering phones. • Provides appointment assistance through scheduling, paperwork preparation, and diligent record-keeping. • Handles various office tasks related to communication and organization, including proofing, editing, and producing documents, reports, and presentations. • Helps to uphold organizational policies and procedures, while also ensuring organization-wide coordination efforts among various teams and departments. • Provides comprehensive meeting and training support to ensure information is communicated appropriately. • Assists with maintenance of organizational systems and databases to make sure information is accurately recorded. • Ensures compliance requirements are upheld and met. • Performs other duties as assigned.
Education:
• Required: High School Diploma or equivalent. • Preferred: Associate's Degree in Business, Office Management or related field.
Experience:
• Required: 2 years of administrative support.
Licensure/Certification/Listing:
• Required: MOSES H. CONE EMERGENCY DEPARTMENT AND SPIRITUAL CARE ONLY: Notary Public required or must obtain within 90 days of date of hire. Proficiency with Microsoft Office.