About this role
Support PS in undertaking all procurement-related functions under the Project; · Arrangement meeting to be scheduled by Procurement Specialist to conduct bid evaluation meetings by (i) arranging the venue and the timing of bid opening, evaluations with evaluation panel members, (ii) preparing necessary bid evaluation packages (bid documents, proposals, evaluation sheets, etc.) and distributing them to evaluation panel members, (iii) attending bid evaluation meetings as a note taker and keeping the minutes of the meetings, and (iv) providing other necessary technical supports to facilitate the procurements. · Provide support associated with the procurement of goods/services e.g., taxation, duties, and customs clearance with the support of relevant PIU specialists (FMS, CMS, etc). · Maintain record of the Procurements section. · Update scanned information of procurement record at STEP · Provide assistant to scrutinize the bids, proposals, EOIs and other procurement documents. · Coordination with bidders and Procurement Committee members to conduct meetings. · Facilitate the management of the overall procurement management record and filing system; · Get sign MOM, attendance sheet and other procurement files from the Procurement committee members. · Provide support to administer contract performance, including delivery, receipt, warranty, damages, and insurance; · Monitor the progress of contracts signed with suppliers/consultants ensuring that all contractors delivered goods timely as per the terms of the contracts · Prepare purchase orders and contracts prior to forwarding them for approval to the appropriate official/forum; · Assist in record keeping in the process of procurement complaint resolution.