About this role
Job summary
An exciting opportunity has arisen for a Finance Administrator to join our busy team, supporting the finance and payroll functions within the practice. Working 30-37.5 hours per week over 4 days, you will work as part of a friendly and conscientious finance team and will receive ongoing support and guidance to help you succeed in your role. The role will be mainly based at our Brough Surgery, but the successful candidate must be willing to work at any of our sites.
The successful candidate will have experience in finance administration, a good understanding of finance principles and the importance of accuracy and attention to detail. They will also have practical experience of working independently and within a team, good IT skills and experience of using computerised recording systems. Experience of managing payroll functions would be an advantage but is not essential.
We are looking for someone who will be open and honest in their approach to work. They will be confident in seeking guidance when unsure and willing to learn from mistakes within a supportive and non-judgemental team. Excellent communication skills and the ability to work to conflicting deadlines while maintaining a keen eye for detail are essential. The ideal candidate will have a strong work ethic and a willingness to welcome change and new ideas.
Main duties of the job
The role of the Finance Administrator is to support the finance and payroll functions within the practice under the guidance of the Group Finance Coordinator and the Payroll & Pensions Officer. This includes liaising with suppliers, invoicing, preparing bank payments and analysing data and entering it into payroll.
We offer a friendly and inclusive working environment, the NHS Pension, and a comprehensive benefits package including a Health Cash Plan after a successful induction period.
For more information, please see the full Job Description and Person Specification attached.
About us
We are a large, forward-thinking Practice with over 48,000 patients across five main practice sites - Brough, South Cave, Hessle, Holme Upon Spalding Moor and Bubwith. Each of these sites has its own personal characteristics and a varied patient mix as we cover commuting areas for Hull, Leeds, and York, due to easy access to A63/M62, and also rural East Yorkshire.
For full details about the role please see the attached Job Description, Person specification and Terms and Conditions attached.
More information about us can be found on our website: www.theridingsmedicalgroup.nhs.uk
Job description Job responsibilities
Support the Finance team with finance duties including:
Check all incoming invoices and credit notes and match with delivery notes. Ensure authorisation for payment and prepare BACS payments.Checking daily banking for payments relating to the invoice log, update the invoice log when payment has been received and notify the relevant administration staff.Update PAYE settlement agreement monthlyMonitor & update funds on the practice Eurocom accountPrepare staff-related payments for authorisation i.e. reimbursement of professional feesPrepare bank payments for authorisation for locums and fleet carsRaising of invoices and bank payments as requestedSupport the Payroll & Pensions Officer with processing of payroll including:Summarise all overtime on a monthly basis, ensuring correct analysis of pay rate and pensionCalculate and input information onto Sage payrollReset payroll paymentsInput new starter data onto payrollCheck for new information on the payroll hotsheets & update recordsAnalyse staff to ensure HMRC minimum wage regulations are met i.e. where uniform is purchasedAnalyse average staff overtime for payment requirements during annual leavePrint & check pre-update payroll reportsSubmit FPS & EPS dataProduce monthly salary report for the Chief Executive OfficerProduce monthly overtime analysis reportProcess leavers on payrollRaise PAYE and AOE BACS on bankingUpload payslips & P60s to Sage HRPrepare and submit monthly ARRS reimbursement claimSupport the Payroll & Pensions Officer with ad-hoc requirements i.e. preparation of SD55 data, P11Ds, payroll year end processesMiscellaneous:
This job description is not exhaustive and may be adjusted periodically after review and consultationWork safely at all times in accordance with legislation requirement and Practice policy and ProceduresYou will also be expected to carry out any reasonable duties which may be requested from time-to-time
Person Specification
Qualifications Essential
Good standard of general education
Desirable
A relevant accounts and/or bookkeeping qualification
Behaviours Essential
Planning and organising Performing under pressure Taking the initiative Conscientious and self-motivated Confidentiality Flexibility
Use of AI Essential
Please advise if AI contributed to any part of your application. Please confirm you meet the visa requirements detailed in the attached 'Additional information for applicants' document.
Experience Essential
Practical experience of working with others Experience of using own initiative Practical experience of invoicing and managing documentation within a finance setting
Desirable
Practical experience of working in finance in an NHS setting Practical experience of managing payroll functions
Skills & Knowledge Essential
Excellent communication skills (Written and Oral) IT skills Ability to use Microsoft Office packages to a good standard Time Management and the ability to work to deadlines Problem solving skills Attention to detail in all work High levels of numeracy
Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer details Employer name The Ridings Medical Group
Address The Ridings Medical Group
4 Centurion Way
Brough
HU15 1AY
United Kingdom
Employer's website https://www.theridingsmedicalgroup.nhs.uk/ (Opens in a new tab)