About this role
About the Role
Executive Assistant Business Partners (EABPs) partner with Uber's leadership to provide sophisticated administrative and operational support, while also contributing to projects that help drive business priorities and strengthen team collaboration and morale.
This Executive Assistant Business Partner role is to support the VP of People Infrastructure. Given the vast scope and complexity of this team, an exceptional level of attention to detail and organization is needed. In this very fast paced role you will have the opportunity to support an executive who works across the full HR domain, and who is also heavily involved with Uber's Executive Team and Board of Directors.
Do you enjoy anticipating the needs of the team and solving complex admin and operational issues before they even arise? Do you want to be a part of an extraordinary EA community? If so, see the day-to-day functions below and apply!
What You'll Do
Provide high-level and proactive administrative partnership and manage complex calendars using Google Calendar including vetting, prioritizing, and providing recommendationsHelp ensure leaders are properly prepared and on time for all meetingsAssist with the scheduling of multiple stakeholder meetingsContribute to leadership meetings by taking notes and tracking action itemsNavigate the intricacies of supporting leaders remotely and a complex conference room landscape when returning to the officeAssist with event planning and coordination for team meetings, all-hands meetings, summits, and QBRsMake domestic and international travel arrangements and process travel expense reports based on direction from travelerDraft detailed travel itineraries and provide remote assistance with logistics and travel arrangements with input from traveler, including visa processingFollow up and provide reminders on project deadlines, AIs, and deliverablesAssist with ensuring the timely review and submission of expensesMay assist with facility/space planning logisticsMay preview and provide feedback regarding team expense reports, and assist with managing leader's or team's morale budgetMay work on other tasks and projects as assignedMay act as ELT coverage back up as neededMay assist with the Admin program for the org by helping with alignment, coverage, morale, training and development, and hiring Basic Qualifications
Minimum 8+ years of administrative experience Preferred Qualifications
Minimum 10+ years of administrative experienceMinimum 6+ years experience supporting a VP-level leader in any sized business or a Director-level leader in a global businessGoogle calendarExperience supporting multiple leaders and complex teamsExcellent communication skills with ability to build strong relationships with both internal and external stakeholdersDemonstrated ability to prioritize leaders' calendar with minimal instruction or supervisionAbility to proactively identify business needs and opportunities to add valueExperience working with executive leadershipProven track record of structuring calendar cadence to support long term business objectivesExperience implementing processes and systems to optimize leaders' timeExperience owning complex projects from start to finishStrong organizational skills with a strong attention to detailExperience with budget managementAbility to work with confidential informationExperience working in a complex, matrixed and global environmentBachelor's degree or equivalent practical experience For San Francisco, CA-based roles: The base hourly rate range for this role is USD$58.66 per hour - USD$65.15 per hour.
You will be eligible to participate in Uber's bonus program, and may be offered an equity award & other types of comp. You will also be eligible for various benefits. More details can be found at the following link https://www.uber.com/careers/benefits.
Uber is proud to be an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. If you have a disability or special need that requires accommodation, please let us know by completing this form.
Offices continue to be central to collaboration and Uber's cultural identity. Unless formally approved to work fully remotely, Uber expects employees to spend at least half of their work time in their assigned office. For certain roles, such as those based at green-light hubs, employees are expected to be in-office for 100% of their time. Please speak with your recruiter to better understand in-office expectations for this role.