About this role
Job Description Summary Position Summary
The Recruiting Coordinator plays a vital role in delivering a seamless hiring experience for candidates and new hires alike. This position supports the full recruiting lifecycle — from scheduling and candidate communication through preboarding compliance and onboarding readiness. The ideal candidate is highly organized, detail-oriented, and thrives in a fast-paced, collaborative environment. How will you make an impact & Requirements Key Responsibilities
Recruiting Support
• Schedule candidate interviews and maintain the interview tracker with up-to-date status information • Participate in weekly recruiting calls • Monitor and manage the recruiting team inbox, responding to inquiries from candidates and internal stakeholders in a timely manner • Monitor the Mosaic Health LinkedIn inbox and respond to incoming messages daily
Hiring Process
• Conduct final review and audit of candidate profiles and offer details prior to hire • Initiate background check orders and send candidate Welcome Emails • Add new hires to the Onboarding Tracker and advance the Workday step to Ready for Hire • Ensure new hires complete all preboarding requirements by established deadlines, including background check, drug screen, employee health requirements, and credentialing requirements
Background Check & Drug Screen Management
• Monitor background check and drug screen processes in First Advantage; proactively follow up with candidates to ensure timely submission of required documents • Follow up with candidates to resolve discrepancies in employment and education history • Manage negative dilute or positive drug screen results per established protocols, including reordering as required • Respond to candidate questions regarding background check status and process • Notify candidates promptly upon clearance of background check and drug screen • Execute pre-adverse action process when applicable • Adjudicate discrepancies within First Advantage • Support First Advantage integration with Workday, including user testing, process discussions, and matrix updates
Preboarding & New Hire Support
• Collaborate closely with Employee Health, Credentialing, HR Operations, and IT to ensure readiness for new hire start dates • Monitor the new hire group Slack channel; answer questions, troubleshoot issues, and escalate when necessary • Serve as a responsive point of contact for new hire inquiries throughout the preboarding period
Conference & Job Fair Support
• Coordinate logistics for career fairs, recruiting events, and professional conferences, including registration, travel arrangements, and materials preparation • Maintain an event calendar and ensure recruiting team members are prepared in advance of each event • Order, track, and organize recruiting materials, branded swag, and promotional items for events • Collect and enter candidate leads and resumes gathered at events into the applicant tracking system in a timely manner Additional Responsibilities
• Contribute to recruiting and HR projects as assigned • Identify opportunities for process improvement and share recommendations with the team
Qualifications
Required
• 1–2+ years of experience in a recruiting coordination, HR support, or administrative role • Strong organizational skills with the ability to manage multiple priorities and deadlines simultaneously • Excellent written and verbal communication skills • High attention to detail and commitment to accuracy • Proficiency with Microsoft Office Suite and comfort learning new systems
Preferred
• Experience with Workday or similar HRIS/ATS platforms • Familiarity with background check platforms such as First Advantage • Experience in a healthcare or high-volume recruiting environment • Comfort working in Slack and other collaborative tools
Work Environment
This role operates in a collaborative, deadline-driven environment. The Recruiting Coordinator works cross-functionally with teams including HR Operations, Employee Health, Credentialing, and IT, and serves as a key point of contact for candidates throughout the hiring process. Compensation: $22.00to $33.00