About this role
Role type: Full Time, Continuing Department: Office of the Vice-Chancellor Salary: $86,943 - $99,864 p.a. plus 17% super
• Use your outstanding organisational skills to support senior University leaders, working across diaries, events and administration in a collaborative, professional team.
• Join a trusted executive support team and help enable the effective operation of the Office of the Vice-Chancellor.
• Investing in you – 17% superannuation, benefits package including salary packaging, health and wellbeing programs, discounted services, and professional development opportunities.
The University of Melbourne We take pride in our people, who all contribute to our mission to benefit society through the transformative impact of education and research. Discover more via our website.
Your next career opportunity In this role, you will provide executive and administrative support across the Office of the Vice-Chancellor. You will support coordination of complex diaries, events and administration while working closely with diverse internal and external stakeholders. You will gain exposure to University-wide priorities and develop experience within a senior executive office. Due to operational needs of the position, onsite work (Parkville campus) is required for most working hours.
What you will deliver:
• Support the Vice-Chancellor’s Executive Assistant with diary management, meeting coordination, briefing processes, travel logistics and day-to-day office administration.
• Provide diary, email and documentation support to the Director and Chief of Staff.
• Deliver efficient administrative support for the Office of the Vice-Chancellor, including on finance and HR processes.
• Play a proactive role in contributing to broader Office activities within a collaborative, dynamic team.
You may be a great fit if you:
• Hold a relevant tertiary qualification, or bring equivalent administrative experience within complex organisations.
• Bring demonstrated experience providing high-quality administrative and executive support to senior leaders.
• Manage time and competing priorities effectively, working collaboratively to meet deadlines in a fast-paced environment.
• Demonstrate strong communication skills, with excellent attention to detail.
• Exercise discretion, diplomacy and judgement when handling confidential or sensitive information and stakeholder interactions.
• Use advanced Microsoft Office skills and proficiency with Zoom and Teams.
For further information please refer to the attached PD.
What we offer you! We offer the opportunity to be part of a vibrant community and enjoy a comprehensive range of benefits to support your success and sense of fulfilment, including:
• Build future financial security with 17% superannuation
• Supportive flexible work arrangements underpinned by our commitment to inclusion and well-being
• Career development opportunities, including access to a range of tailored programs, such as Academic Women in Leadership, and learning platforms including LinkedIn Learning
• Progressive, considerate leave provisions to empower your work-life balance and well-being, including leading parental leave, gender affirmation leave and cultural leave
• Salary packaging and access to a range of discounted services including Bupa health insurance, and access to unique cultural and recreational benefits such as discounts for the Melbourne Theatre Company
• Health and well-being services including a leading Employee Assistance Program
For more information check out our benefits page!
Your new team – Office of the Vice-Chancellor The Office of the Vice-Chancellor (OVC) supports the Vice-Chancellor in leadership and management of the University. Working across Chancellery portfolios and faculties, the OVC is responsible for a range of strategic projects, communications and correspondence, engagement, governance and reporting.
Be Yourself The University of Melbourne is an Equal Opportunity Employer and a child-safe organisation. The diversity of our community enriches us all, and we are committed to creating an inclusive and fair workplace where everyone is valued, respected, and empowered to succeed. We welcome applicants from all backgrounds, identities, and experiences. Discover more about Diversity and Inclusion at UniMelb.
We're committed to a barrier-free recruitment process and ongoing workplace support, providing adjustments throughout. We warmly encourage applications from people with disabilities. Learn more about how we support an accessible recruitment process.
Aboriginal and Torres Strait Islander Applicants We aspire to be the University of choice for Indigenous Australians. Visit our Indigenous staff page to learn more about our investment and support for Aboriginal and Torres Strait Islander staff. Indigenous applicants are encouraged to connect with our Indigenous Employment & Development team at korin-korin@unimelb.edu.au.
Application essentials:
• Visit "apply with us" to learn more about the process, including tips and FAQs.
• You must have current valid work rights for Australia. Visa sponsorship is not available for this role.
• A Working with Children Check is required for all positions. If successful, we will guide you through the process and reimburse you.
• Please upload your resume and a cover letter outlining your interest and experience as part of the application process.
• Please upload your responses to the Selection Criteria, found in the Position Description.
Want to know more?
• For queries related to this specific position, contact Millicent Perry at millicent.perry@unimelb.edu.au
• For questions related to our recruitment process email Tara at hr-careers@unimelb.edu.au
• For recruitment adjustments contact Kim Groizard on +61 3 9035 3218 or at hr-careers@unimelb.edu.au (subject: 'Recruitment Adjustments').
Apply today, and join a community that’s shaping the future.
Applications close: Tuesday 14 Juy 11:55 PM; Melbourne time zone.
Position Description:
JR-013477 Executive Support Officer PD.docx
JR-013477 Executive Support Officer PD.pdf