About this role
Administrative Coordinator
Location: Horsham PA
Job Type: Full-time
Position Summary
Wouch, Maloney & Co., LLP, a growing accounting and advisory firm, is looking for a highly organized, detail-oriented, energetic Administrative Coordinator. This position supports our team by managing administrative, billing, and other operational tasks. This role is critical in removing non-billable work from partners and managers, allowing them to focus on client delivery.
The ideal candidate is highly professional, technically skilled, and takes a hands-on, solution-focused approach. You are someone who anticipates needs, identifies issues early, and follows through to resolution.
Key Responsibilities
Billing, Invoicing & Collections
•Prepare, review, and finalize client invoices • Ensure invoices are accurate, timely, and consistent • Monitor accounts receivable and follow up on collections professionally and assertively • Provide updates to partners and managers on outstanding balances
Administrative & Firm Support
• Prepare, format, proofread, and finalize documents using Microsoft Word • Create and maintain spreadsheets and tracking logs in Excel • Serve as a primary point of contact for clients (phone, email, and in-person) • Assist with client correspondence, engagement letters, and deliverables • Maintain organized electronic and physical filing systems • Manage reception duties, including phones, mail, and office supplies
Process & Workflow Management
• Track tasks and ensure timely follow-through • Monitor administrative workflows and identify inconsistencies • Coordinate communication between staff, partners, and vendors
Required Skills & Qualifications
• Strong proficiency in Microsoft Word and Excel • Exceptional attention to detail and organizational skills, diligent and accurate • Ability to manage multiple priorities and meet deadlines • Clear, professional written and verbal communication skills • Comfortable working in a fast-paced, deadline-driven professional environment
• Client-focused mindset with high degree of professionalism
Preferred Experience
• Experience in a public accounting or professional services environment • Background in billing and collections • Familiarity with CCH Axcess, ShareFile, SafeSend a plus • Associate or bachelor's degree preferred
Benefits
• Competitive pay
• Comprehensive benefits including health, dental vision, life insurance and short and long-term disability, 401(k) with company match, flexible benefits programs including FSA, HSA and HRA
• Inclusive culture with team outings, service projects, sports events and more!
Resumes will be accepted through June 5, 2026.