About this role
We are hiring a Administrative Support Specialist to provide administrative support include general office briefs, schedules, administrative activities, meeting documentation, taskers, scheduling meeting areas, and other clerical efforts.
What you will support:
US Army Chemical and Biological Center
Key Responsibilities
• Perform clerical work: answer phones; filing, copying; track and order supplies; sort and forward emails from DEVCOM-CBC G4 general mailbox; and relay messages.
• Schedule appointments, coordinate meetings, and make travel arrangements.
• Compose, track, personnel, disseminate, and log correspondence and other documents.
• Maintain organization archives for all files and folder life-cycle management.
• Assist with timesheets, long-range calendars, and manage various digital repositories.
• Assist with Contractor and subcontractor management: facilitate market research with Contractors and subcontractors for proposal(s) supporting the acquisition process.
• Provide project management support by preparing forms (i.e., change orders; purchase orders; service agreements; and workflow forms).
• Review and submit workflow process forms (i.e., Individual Job Order (IJO), Minor Project Repair (MPR), etc.).
• Identify safety concerns to the Contractor Supervisor and other required stakeholders (i.e., DOD, ARMY, OSHA, ANSI, etc.).
• Assist in maintaining accurate files and provide documentation to the COR as applicable.
• Provide and assist with the required data to the Contractor Supervisor for a monthly report/tracking matrix of all related matters.
• Ensure all administrative functions/paperwork are in order relative to receipt documentation
• Ensure work orders, or internal paperwork, are accomplished on time and in the required format.
• Maintain a clean and safe worksite while performing or conducting job duties and be attentive to detail.
• Support the mission, vision, values, and goals of the US ARMY.
Required Experience
• Minimum of (4) Years of Clerical experience, High School Diploma/GED, an active CLASS C Driver’s License, and Intermediate Proficiency in Microsoft Applications (i.e., Teams, Outlook, Excel, Word, and PowerPoint).
$26 per hour